Panchayati Raj Department Bihar Sanitary Napkins Incinerator Machine with Smoke Control Unit Tender 2026
Progress
Tender Overview
The Bihar Panchayati Raj Department (Purnia, Bihar 854102) issues a tender for a sanitary napkins incinerator machine with a smoke control unit. Scope centers on procurement of a complete incinerator system with integrated smoke control, aligned with specified ATC terms. The bid includes an option clause permitting ±25% quantity adjustments at contract placement or during currency, with delivery timing anchored to the final original delivery date and extended periods. Bidders must meet mandatory pre-qualification, provide samples within one week, and comply with multiple ISO standards and financial disclosures. Unique requirements include local service center setup and prior project certifications, emphasizing reliability, certification, and after-sales support. This procurement requires strict adherence to listed documents and performance benchmarks to qualify for evaluation. The tender signals a strong emphasis on compliance, quality management, and auditable financial history, framed within Bihar state procurement norms and the Sanitary waste management context. This is a targeted opportunity for vendors with established quality, service, and supply chain capabilities in the sanitarian equipment segment in Bihar.
Technical Specifications & Requirements
- Product category: Sanitary napkins incinerator machine with smoke control unit
- Key compliance documents: ISO 45001:2018, ISO 14001:2015, ISO 9001:2015 certifications
- Sample requirement: physical product sample to be shown within 1 week of tender date
- Certification and registration: GST Certificate, PAN and UID (Self-Attested); GST Return and GSTR-3B
- Financial documents: Audit Report, Balance Sheet, ITRs for AY 2023-24, 2024-25, 2025-26
- Turnover criterion: minimum ₹50 Lakh per year (last 2 years)
- Authorization and non-blacklisting: Authorization Certificate and notarized affidavit of non-blacklisting
- Local support: Local Service Centre mandatory; detailed catalogues and prior work certificates
- Additional evidence: Previous 5 Work completion certificates and CARC/vendor certifications
- BOQ: No items listed; thus scope relies on product and service delivery per ATC
Terms, Conditions & Eligibility
- EMD: not disclosed in data; bidders must reference ATC terms for payment security
- Turnover: minimum ₹50 Lakh per year for the last two financial years
- Delivery/sample: sample within 1 week; delivery schedule tied to original delivery order dates
- Payment terms: not specified in data; ATC terms reserve extension and adjustments up to 25%
- Documents: GST Certificate, PAN, UID, GST Returns, ITR AY 2023-24 to 2025-26, Balance Sheet, Audit Report, Authorization Certificate, Notarized non-blacklist affidavit
- Quality/Standards: mandatory ISO 45001:2018, ISO 14001:2015, ISO 9001:2015; local service support
- Past performance: must provide Previous 5 Work completion certificates or CARC certificates
- Compliance: Notarized catalog of items; vendor must establish local service center and provide OEM authorizations if applicable
Key Specifications
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Product: Sanitary napkins incinerator machine with smoke control unit
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Standards: ISO 45001:2018, ISO 14001:2015, ISO 9001:2015
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Documentation: GST, PAN, UID, and GST-3B compliance
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Evidence: 5 prior completed projects and CARC certificates
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Support: Local service centre mandatory with OEM authorizations
Terms & Conditions
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Option to increase/decrease ordered quantity up to 25% at contract or during currency
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Sample submission required within 1 week; local service center mandatory
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ISO and GST-based compliance with annual turnover minimum ₹50 Lakh
Important Clauses
Payment Terms
ATC reserves option-based quantity adjustments up to 25% and variable delivery timelines; payment terms align with order and delivery milestones, not explicitly defined here
Delivery Schedule
Delivery timing linked to the last date of original delivery order; extended periods consider proportional time calculations with minimum 30 days
Penalties/Liquidated Damages
Not explicitly detailed; standard procurement terms imply penalties for delays; refer to ATC clause for specifics
Bidder Eligibility
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Minimum annual turnover ₹50 Lakh for each of the last two financial years
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ISO 45001:2018, ISO 14001:2015, ISO 9001:2015 certified
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Local Service Centre established and OEM authorization where applicable
Tender Data
Bid Details
Quantity
2
Bid Type
Two Packet Bid
Bid Validity
180 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
No
MII Purchase Preference
No
MSE Purchase Preference
No
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
OEM Avg. Turnover
20
Past Performance
30 %
Experience Required
2 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
Sanitary Napkins Incinerator Machine with Smoke Control Unit (Q3)
Payment Timelines
Payments shall be made to the Seller within 20 days of issue of consignee receipt-cum-acceptance certificate (CRAC) and on-line submission of bills (This is in supersession of 10 days time as provided in clause 12 of GeM GTC)
Delivery Details
Max Delivery Days
25
Delivery Locations
1
Delivery Cities
Purnia
Delivery Pincodes
854301
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Ranjan Kumar | 854301,satkodariya knagar | Purnia | Bihar | 854301 | 2 | 25 | - |
Authority Records
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Documents 2
GeM-Bidding-9833908.pdf
Main Document
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Categories
3
Required Documents
GST Certificate
PAN card
UID (Self-Attested)
GST Returns and GSTR-3B
Turnover certificate for last 2 years (₹50 Lakh per year minimum)
Authorization Certificate
ISO Certification: ISO 45001:2018, ISO 14001:2015, ISO 9001:2015
Physical product sample to be shown within 1 week of tender date
Notarized affidavit of not being blacklisted
ITR for AY 2023-24, 2024-25, 2025-26
Audit Report and Balance Sheet
Details of items catalogue (colorful) submitted by bidder
Previous 5 Work completion certificates (CARC Certificate)
Local Service Centre details
Frequently Asked Questions
Key insights about BIHAR tender market
How to bid for sanitary napkins incinerator tender in purnia?
Bidders must submit GST certificate, PAN, UID, and turnover certificates; provide ISO 45001, 14001, 9001 certifications, and a product sample within 1 week. Include the authorization certificate, non-blacklist affidavit, ITRs for three years, and prior work certificates to qualify.
What documents are required for incinerator tender in Bihar?
Required documents include GST registration, PAN, UID, GST Returns, turnover proof (₹50 Lakh/year), ISO certificates, authorization certificate, notarized non-blacklist affidavit, ITR AY 2023-24 to 2025-26, Balance Sheet, Audit Report, and a colorful items catalogue with OEM details.
What standards must be met for incinerator equipment in this bid?
Bidders must meet ISO 45001:2018, ISO 14001:2015, and ISO 9001:2015 requirements, along with compliance to GST regulations and presence of a local service center to ensure after-sales support.
What is the minimum annual turnover required for eligibility?
The procurement requires a minimum annual turnover of ₹50 Lakh per year for the last two financial years, demonstrated via turnover certificates and supporting financial statements.
When is the product sample due for this tender in Bihar?
A physical product sample must be presented within 1 week of tender date, enabling technical evaluation and compliance verification before bid closing.
What is the delivery and quantity adjustment policy for this contract?
The purchaser may vary quantity by up to ±25% at contract placement or during currency; delivery periods extend with proportional time calculations, with a minimum extension of 30 days.