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Border Roads Organisation Oil Seals & Filters Tender Arunachal Pradesh 2025 – IS0/IS 550 Compliant Parts & 50% Option Clause

Bid Publish Date

13-Nov-2025, 5:10 pm

Bid End Date

27-Nov-2025, 5:00 pm

EMD

₹9,500

Value

₹9,44,491

Location

UPPER SIANG , ARUNACHAL PRADESH

Latest Corrigendum Available

Progress

Issue13-Nov-2025, 5:10 pm
Technical26-11-2025 15:02:52
Financial
AwardCompleted
Explore all 4 tabs to view complete tender details

Quantity

366

Category

ID334034 ,OIL SEAL FRONT

Bid Type

Two Packet Bid

Key Highlights

  • • OEM Manufacturer Authorization required for all suppliers; ensure complete MA documentation
  • • 50% quantity variation entitlement at contract placement and during currency
  • • Shelf life requirement: minimum 2 years; minimum 1 year usable shelf life at supply
  • • Delivery address: HQ 1072 FD WORKSHOP (GREF), Boleng, SIANG, Arunachal Pradesh
  • • EMD amount: ₹9,500; estimated contract value: ₹944,491.09
  • • BOQ includes 66 items covering oil seals, filters, fans, belts, steering, and more
  • • Distributors must provide GSTIN, PAN, cancelled cheque, EFT mandate, and OEM authorization

Categories 58

BP INSTRUMENT FLUID MECHANICS EQUIPMENT BUFFER SPRING CABIN COMPRESSED AIR BRAKE SYSTEM MACHINE BELT ADJUSTER PNEUMATIC VALVES PNEUMATIC BEVEL WASHERS WHEEL BEARING SPORT VEHICLE NUTS AIR CYLINDERS CLINKER GRINDER BRAKE ASSEMBLY AIR COOLED ENGINE SENSOR BOX VALVE SPROCKET AIR BRAKE GEAR AIR GENERATOR PIN BUSH COUPLING LI-ION BATTERY SOLENOID VALVES GEYSER SPHERICAL BEARING BLADE SUPPLY OF SCHOOL UNIFORM AIRCRAFT HYDRAULIC SYSTEMS EXHAUST SYSTEM SLIDER VALVES BRAKE VEHICLE ACCESSORIES AND COMPONENT MAGNET VALVE FLANGE FUEL FILTERS STRAINER AVIATION FUEL FIRE SPRINKLER BRAKE LEVER SHACKLE VALVE PARTS AND ACCESSORIES WATER COOLED ENGINE GEAR BOX HARVESTER BOWL MILL TEA KETTLE FAN BAR BRACKET BUSH PNEUMATIC POSITIONER HYDRAULIC BRAKE V-BELT

Tender Overview

The Border Roads Organisation (Department of Defence) invites bids for a wide range of automotive components, including front and rear oil seals, oil filters, fuel strainers, air filters, fans, belts, thermostats, wiper blades, master cylinders, steering gear components, spares, and related assemblies. Estimated value: ₹944,491.09 with an EMD of ₹9,500. Location: UPPER SIANG, ARUNACHAL PRADESH – 791002, delivery/address at HQ 1072 FD WORKSHOP (GREF), Boleng. Scope spans 66 BoQ items across multiple part numbers, indicating a broad supplier capability requirement for BR0’s workshop. A key differentiator is the inclusion of a 50% quantity option at contract award and potential mid-contract quantity adjustments at contracted rates. Unique terms include shelf life obligations and OEM authorization requirements, signaling strict supply-chain control and post-delivery reliability.

Technical Specifications & Requirements

  • Product categories covered: oil seals (front & rear), filters (fuel, air, water), thermostats, slack adjusters, leaf springs, bearing/shackles, steering gear components, spacers, and related front/rear hub/seal assemblies.
  • Packaging and compatibility: items sized for automotive MAV HCV and related platforms; delivery to HQ 1072 FD WORKSHOP, Boleng (Arunachal Pradesh).
  • Standards/quality cues: shelf life minimum 2 years for supplied spare parts; usable shelf life at supply date minimum 1 year.
  • Commercial: EMD ₹9,500; estimated value ₹944,491.09; Quantity flexibility up to 50% per option clause; OEM authorization required for distributors.
  • Documentation scope: PAN, GSTIN, canceled cheque, EFT mandate; Manufacturer Authorization where applicable.
  • Delivery/commissioning: installation and commissioning at the stated delivery address as applicable.
  • Warranty/penalty: general contract risk terms apply; price adjustment and termination rights reserved.

Terms, Conditions & Eligibility

  • EMD: ₹9,500; payment via bank as per tender terms.
  • Delivery: to the specified HQ address; option to extend delivery per clause up to 50% quantity changes.
  • Experience: OEM authorization required for distributors; supplier must provide MA with full details.
  • Documents: PAN Card, GSTIN, cancelled cheque, EFT mandate; OEM authorization/MA forms.
  • Shelf life: minimum 2 years for products; usable shelf life at supply date of at least 1 year.
  • Liability/termination: contract termination for non-performance or delivery failure; assignment/sub-contract restrictions apply.
  • Special clause: bid quantity may increase or decrease by up to 50% during and after award.

Key Specifications

  • Total estimated value: ₹944,491.09

  • EMD: ₹9,500

  • Shelf life: minimum 2 years; usable shelf life at supply date: minimum 1 year

  • Delivery location: HQ 1072 FD WORKSHOP (GREF), Boleng, SIANG, Arunachal Pradesh

  • OEM authorization required for distributors/CS providers

  • BOQ comprises 66 items; scope includes front/rear oil seals, filters, belts, crest, and steering components

Terms & Conditions

  • EARNEST MONEY DEPOSIT (EMD) ₹9,500; payment terms aligned to standard BR0 bidding

  • Option clause allows ±50% quantity adjustment at award and during currency

  • Shelf life and usability requirements govern post-delivery reliability and warranty

Important Clauses

Payment Terms

EMD of ₹9,500; vendor to adhere to standard bank transfer and EFT mandates

Delivery Schedule

Delivery to HQ 1072 FD WORKSHOP; period extended by option clause up to 50% quantity changes

Penalties/Liquidated Damages

Non-performance or delayed delivery may trigger termination and penalties per contract terms

Bidder Eligibility

  • Must provide Manufacturer Authorization for OEM/distributor partnerships

  • Must have GSTIN and PAN; submit EFT mandate and canceled cheque

  • Ability to deliver at high-altitude/remote Arunachal Pradesh location with proper logistics

Documents 4

GeM-Bidding-8585873.pdf

Main Document

BOQ Document

BOQ

BOQ Document

BOQ

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

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Border Road Organisation

UPPER SUBANSIRI, ARUNACHAL PRADESH

Posted: 7 July 2025
Closed: 15 July 2025
GEM

Bill of Quantities (BOQ) 66 Items

Item # Title Description Quantity Unit Consignee Delivery (Days)
1 ID334034 ,OIL SEAL FRONT OIL SEAL FRONT 3 nos 2ic1072buyer 30
2 ID309787 ,REAR OIL SEAL REAR OIL SEAL 3 nos 2ic1072buyer 30
3 ID337141 ID606434 ,COMBO OIL FILTER COMBO OIL FILTER 6 nos 2ic1072buyer 30
4 ID301958 ,FUEL STRAINER MAV COWL FUEL STRAINER (MAV COWL) 6 nos 2ic1072buyer 30
5 ID328305 ,FUEL FILTER SPIN ON FUEL FILTER SPIN ON 5 nos 2ic1072buyer 30
6 ID341946 ,AIR FILTER SAFETY AIR FILTER, SAFETY 3 nos 2ic1072buyer 30
7 ID341947, AIR FILTER PRIMARY AIR FILTER, PRIMARY 3 nos 2ic1072buyer 30
8 ID373844, FAN FAN DRIVE ASSEMBLY FAN & FAN DRIVE ASSEMBLY 1 nos 2ic1072buyer 30
9 ID338072,V-BELT 8PK 1620 FDR 1 pt 35 V-BELT 8PK 1620 (FDR 1.35 5 nos 2ic1072buyer 30
10 ID357599,ASSY THERMOSTAT ASSY THERMOSTAT 1 nos 2ic1072buyer 30
11 ID202292,WIPER BLADE ASSY HCV WIPER BLADE ASSY (HCV) 6 nos 2ic1072buyer 30
12 ID205379 ID379579 ,OIL SEAL OIL SEAL 4 nos 2ic1072buyer 30
13 ID304877 ,SPRING CLUTCH RELEASE SPRING CLUTCH RELEASE 4 nos 2ic1072buyer 30
14 ID335068,25.4 ALUMINIUM MASTER CYLINDER 25.4 ALUMINIUM MASTER CYLINDER 2 nos 2ic1072buyer 30
15 IA211399, BALL JOINT BALL JOINT 6 nos 2ic1072buyer 30
16 ID304963, UJ KIT UJ-KIT 4 nos 2ic1072buyer 30
17 IA202434 ,COTTER PIN FRont AXLE HCV COTTER PIN FR. AXLE - HCV 4 nos 2ic1072buyer 30
18 IA346802,TIE ROD LH TIE ROD LH 1 nos 2ic1072buyer 30
19 IA339983, DRAGLINK THREADED END ASSY DRAGLINK THREADED END ASSY 1 nos 2ic1072buyer 30
20 IA333116,SHIM, KINGPIN HD SHIM, KINGPINHD 6 nos 2ic1072buyer 30
21 IA333119,SHIM, KINGPINHD SHIM, KINGPINHD 6 nos 2ic1072buyer 30
22 IA333120,SHIM, KINGPINHD SHIM, KINGPINHD 6 nos 2ic1072buyer 30
23 IA333121,SHIM, KINGPINHD SHIM, KINGPINHD 6 nos 2ic1072buyer 30
24 IA333122,SHIM, KINGPINHD SHIM, KINGPINHD 6 nos 2ic1072buyer 30
25 IA333123,SHIM, KINGPINHD SHIM, KINGPINHD 6 nos 2ic1072buyer 30
26 IA333128,SHIM, KINGPINHD SHIM, KINGPINHD 6 nos 2ic1072buyer 30
27 IA355101,MATCH SET FRONT MATCH SET FRONT 2 nos 2ic1072buyer 30
28 IA208345 ,SPACER FRONT AXLE HCV SPACER FRONT AXLE (HCV) 6 nos 2ic1072buyer 30
29 IA345187,SOLID EXCITOR FRONT SOLID EXCITOR, FRONT 2 nos 2ic1072buyer 30
30 IA203458,OIL SEAL HCV OIL SEAL-HCV 2 nos 2ic1072buyer 30
31 IC327238 IC332210,KIT LINING STANDARD SIZE RR WITHOUT SPRI KIT LINING STANDARD SIZE RR WITHOUT SPRI 6 nos 2ic1072buyer 30
32 IC309026,Front Slack Adjuster MEI Front Slack Adjuster (MEI) 6 nos 2ic1072buyer 30
33 IA235462, AUTO SLACK ADJUSTER 140 OFFSET LH MAV AUTO SLACK ADJUSTER 140 OFFSET (LH) MAV 4 nos 2ic1072buyer 30
34 IA235461,AUTO SLACK ADJUSTER 140 OFFSET RH MAV AUTO SLACK ADJUSTER 140 OFFSET (RH) MAV 4 nos 2ic1072buyer 30
35 IC307538,BRACKE CHAMBER 10 BAR BRACKE CHAMBER 10 BAR 2 nos 2ic1072buyer 30
36 IC333037, CENTER BOLT CENTER BOLT 10 nos 2ic1072buyer 30
37 IC329595,SECOND LEAF SECOND LEAF 5 nos 2ic1072buyer 30
38 IC329596, THIRD LEAF THIRD LEAF 5 nos 2ic1072buyer 30
39 IC329597,FOURTH LEAF FOURTH LEAF 4 nos 2ic1072buyer 30
40 IC329598,FIFTH LEAF FIFTH LEAF 4 nos 2ic1072buyer 30
41 IC329599,SIXTH LEAF SIXTH LEAF 4 nos 2ic1072buyer 30
42 IC336553,BUSH SPRING FRONT SUSP BUSH SPRING FRONT SUSP 8 nos 2ic1072buyer 30
43 IC308526,CONICAL WASHER CONICAL WASHER 20 nos 2ic1072buyer 30
44 IC334591,BUSH SHACKLE FRONT SUSP BUSH SHACKLE FRONT SUSP 10 nos 2ic1072buyer 30
45 IA303421, FILTER FILTER 7 nos 2ic1072buyer 30
46 IP307241,CABIN CONTROL VALVE 4 POSITION UBT CABIN CONTROL VALVE (4 POSITION)-UBT 1 nos 2ic1072buyer 30
47 IA215578,OIL SEAL HUB REAR OUTER HCV OIL SEAL HUB REAR OUTER (HCV) 5 nos 2ic1072buyer 30
48 IF000466,OIL SEAL HUB REAR INNER 30 pt 25 OIL SEAL HUB REAR INNER (30.25) 5 nos 2ic1072buyer 30
49 ID340382,FUEL WATER SEPARATOR, SPIN ON WITH GASKE FUEL WATER SEPARATOR, SPIN ON WITH GASKE 6 nos 2ic1072buyer 30
50 IA203416,OIL SEAL HUB FRONT WHEEL HCV OIL SEAL HUB FRONT WHEEL (HCV) 7 nos 2ic1072buyer 30
51 IC329600,LEAF SPRING DRIVER ASSY FRONT MAV COWL LEAF SPRING DRIVER ASSY FRONT-MAV-COWL 6 nos 2ic1072buyer 30
52 IC307442,PIN SUSPENSION FRONT HCV PIN-SUSPENSION FRONT-HCV 11 nos 2ic1072buyer 30
53 IC308918,PIN FRONT BRACKET FRONT REAR SUSPENSION PIN- FRONT BRACKET FRONT REAR SUSPENSION 20 nos 2ic1072buyer 30
54 IA346801,TIE ROD ASSY TIE ROD ASSY 2 nos 2ic1072buyer 30
55 IA352781,STEERING GEAR BOX STEERING GEAR BOX 1 nos 2ic1072buyer 30
56 IA339535,COLUMN ASSY STEERING COLUMN ASSY. STEERING 1 nos 2ic1072buyer 30
57 IA301090,BOLT FR WHEEL HUB HCV MAV BOLT FR WHEEL HUB (HCV/MAV 20 nos 2ic1072buyer 30
58 IA301086 IA461216,WHEEL NUT ASSY HCV MAV SIZEAF 32 WHEEL NUT ASSY (HCV/MAV)(SIZE- A/F - 32) 20 nos 2ic1072buyer 30
59 IE312840,SPEED SENSOR SPEED SENSOR 1 nos 2ic1072buyer 30
60 IC340932,SBA TYPE 24 24 10 BAR SBA TYPE 24/24 (10 BAR) 2 nos 2ic1072buyer 30
61 ID342120,PTO ASSY ET90S6 PTO ASSY.ET90S6 1 nos 2ic1072buyer 30
62 IC343505,LEAF SPRING ASSY REAR LEAF SPRING ASSY. REAR 4 nos 2ic1072buyer 30
63 IC361797,U BOLT M20 U BOLT M20 8 nos 2ic1072buyer 30
64 IC344700,SELF LOCK NUT M20x1 pt 5 SELF LOCK NUT M20x1.5 12 nos 2ic1072buyer 30
65 IA339511,REAR WHEEL HUB REAR WHEEL HUB 2 nos 2ic1072buyer 30
66 IA302148, BOLT FLANGE BOLT FLANGE 10 nos 2ic1072buyer 30

Required Documents

1

PAN Card copy

2

GSTIN copy

3

Cancelled cheque

4

EFT mandate copy certified by bank

5

Manufacturer Authorization / OEM authorization

6

Bidder information for Vendor Code creation

7

Any other T&C specified documents related to AMS/MA and delivery

Corrigendum Updates

1 Update
#1

Update

24-Nov-2025

Extended Deadline

27-Nov-2025, 5:00 pm

Opening Date

27-Nov-2025, 5:30 pm

Technical Results

S.No Seller Item Date Status
1CHANDIGARH AUTOMOBILES   Under PMA-26-11-2025 15:02:52Disqualified
2KHALSA MOTOR STORE/ KHALSA TRADING COMPANY   Under PMA-21-11-2025 16:07:03Qualified
3M/S DELHI BEARING CO   Under PMA-14-11-2025 14:48:09Qualified

Financial Results

Rank Seller Price Item
L1KHALSA MOTOR STORE/ KHALSA TRADING COMPANY(MII)   Under PMA₹8,91,848Item Categories : ID334034 ,OIL SEAL FRONT,ID309787 ,REAR OIL SEAL,ID337141 ID606434 ,COMBO OIL FILTER,ID301958 ,FUEL
L2M/S DELHI BEARING CO (MSE,MII)( MSE Social Category:General )    Under PMA₹9,74,043Item Categories : ID334034 ,OIL SEAL FRONT,ID309787 ,REAR OIL SEAL,ID337141 ID606434 ,COMBO OIL FILTER,ID301958 ,FUEL

Frequently Asked Questions

Key insights about ARUNACHAL PRADESH tender market

How to bid on BR0 oil seals and filters tender in Arunachal Pradesh 2025

Bidders must submit PAN, GSTIN, canceled cheque, and EFT mandate; provide OEM authorization for distributors; ensure MA documentation and deliver to HQ 1072 FD WORKSHOP, Boleng. The tender requires 66 BoQ items with an estimated value of ₹944,491.09 and EMD ₹9,500. Ensure shelf life criteria and delivery terms are met.

What documents are required for BR0 supplier eligibility in Boleng

Submit PAN, GSTIN, canceled cheque, and EFT mandate; include Manufacturer Authorization from OEM; provide vendor code creation documents; attach delivery capability details for remote Arunachal Pradesh; ensure compliance with shelf life and warranty expectations.

What are the lifecycle requirements for spare parts under this BR0 contract

Spare parts must have a minimum 2-year shelf life and at least 1-year usable shelf life at the time of supply; ensure packaging, compatibility with MAV HCV platforms, and long-term supply readiness as per terms.

What is the delivery address and period for BR0 Boleng bid

Delivery location is HQ 1072 FD WORKSHOP (GREF), Boleng, SIANG, Arunachal Pradesh. Delivery terms follow the option clause permitting quantity adjustments up to 50%; delivery timing aligns with last order date and extended period rules.

What is the EMD and estimated value for this BR0 procurement

The bid has an EMD of ₹9,500 and an estimated value of ₹944,491.09; bidders should ensure funds are remitted as per bank transfer instructions and attach proof in the bid package.

Which OEM authorization details are required in this tender

Submit a formal Manufacturer Authorization/OEM authorization form with full details: name, designation, address, email, and phone number of the OEM or Original Service Provider; ensure authorization is valid for the scope of the 66 BoQ items.

What are the key shelf life and delivery risk clauses bidders should know

Bidders must ensure products have at least 2 years shelf life; at supply date, a minimum of 1 year usable life remains. The contract allows a final delivery window adjustment up to 50% and requires timely adherence to delivery dates to avoid termination.

How many items are included in the BR0 Boleng BoQ and what category

The BoQ comprises 66 items spanning oil seals, filters, belts, thermostats, wiper blades, and steering components plus related MAV HCV assembly parts, indicating broad automotive spares scope for BR0 workshop needs.