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Indian Army Procurement of Education/Office Supplies & Stationery in Uttar Pradesh Mathura 2026

Bid Publish Date

18-Jul-2026, 8:08 pm

Bid End Date

28-Jul-2026, 9:00 pm

Value

₹1,30,000

Location

MATHURA , UTTAR PRADESH
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Progress

Issue18-Jul-2026, 8:08 pm
AwardPending
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Quantity

958

Category

A4 Plain Paper

Bid Type

Two Packet Bid

Key Highlights

  • • Brand/model disclosure required via data sheet for each item
  • • GST-inclusive pricing; GST certificate mandatory with bid
  • • Compulsory pre-bid meeting; non-attendance leads to rejection
  • • Seller bears transportation, loading/unloading and installation costs
  • • Delivery period adjustable through 25% quantity variation clause
  • • Warranty period to be specified in bid document
  • • Bid evaluation may favor specific brands/models offered

Categories 24

VALVE PARTS AND ACCESSORIES FIBERS THREADS AND YARNS PRINTING SERVICES BALL PEN BOX CARDS BACKHOE RAIN COAT OFFSET PRINTING ANGLE BRACKETS ELECTRON TUBE PAINTING CENTRE TABLE CUTTER CUSTOMIZED DECALS ENVELOPE PAPER AND PRINTING SERVICES PEN CALENDAR BLANK FLASH CARDS MACHINE APPLICATOR BRUSHES COMPRESSED SHEET STAPLER

Tender Overview

The Indian Army (Department of Military Affairs) in Mathura, Uttar Pradesh invites bids for a broad stationery and office supply package, listed across 38 items with an estimated value of ₹130,000. The scope covers items such as paper, envelopes, pens, binding equipment, tapes, laminations, cutters, chart papers, and related stationary supplies. The procurement emphasizes brand and model disclosure via data sheets, with GST-inclusive pricing and a compulsory pre-bid meeting. A 25% quantity variation option may be exercised during contract execution, and delivery timelines hinge on order dates. This tender demands comprehensive documentation and onsite logistic responsibility by the seller, with a focus on ensuring timely procurement for administrative needs.

Technical Specifications & Requirements

  • No explicit technical specs are provided in the tender data.
  • BOQ lists 38 items; all items are marked N/A, signaling a generic stationery/office supplies bundle rather than a single product line.
  • Applicant must submit a data sheet specifying brand and model for each item alongside GST-inclusive pricing.
  • Required documents include Pan Card and GST registration certificate; the delivery/installation responsibility rests with the seller; pre-bid meeting is mandatory.
  • The contract contemplates a delivery period acceptable to the purchaser, with option to extend as per the 25% quantity variation clause.

Terms, Conditions & Eligibility

  • GST inclusive pricing is mandatory; no separate GST charges.
  • Transportation, loading/unloading, and installation to be borne by the seller.
  • A compulsory physical pre-bid meeting is required for all bidders.
  • Bid must include data sheet with brand and model; PAN and GST certificates must accompany the bid.
  • The purchaser reserves rights to select/reject bids based on brand/model offered and may cancel at any stage for administrative reasons.
  • Warranty period must be included in the bid document; inquiries accepted during 0900-1400 hours.
  • 38-item BOQ with no specified quantities; focus on complete itemization and compliance.

Key Specifications

  • Total items: 38 (stationery/office supplies bundle)

  • Estimated value: ₹130,000

  • Delivery: to be determined with order; option to extend per 25% clause

  • Brand/model data sheet required for all items

  • GST inclusive pricing; GST certificate mandatory

  • Transportation, loading/unloading, and installation by seller

Terms & Conditions

  • GST-inclusive pricing with GST certificate; submission required

  • Mandatory pre-bid meeting; attendance compulsory

  • Delivery terms subject to 25% quantity variation and extension rules

Important Clauses

Payment Terms

GST-inclusive pricing; payment terms not explicitly defined in data; ensure GST separate handling in bid

Delivery Schedule

Delivery period to commence from order date; option to extend per 25% quantity variation clause

Penalties/Liquidated Damages

No explicit LD detailed; contingent on contract terms; ensure timely delivery to avoid penalties

Bidder Eligibility

  • Registered vendor with valid Pan Card and GST registration

  • Experience in supplying office stationery or related items

  • Ability to supply and install items with GST-compliant invoicing

Additional Tender Data

Commercial Details

Tender Category

Goods

Bid To RA

No

Bid To RA Enabled

No

Item Category

A4 Plain Paper , NR Sheet for exch , Uni ball Pen , CD Recordable , DVD Re writeable , CD Rewriteable , Normal CD , Certificate for radio training persons , Envelope Card , Greeting Cards , Photo Paper , Box Folder , Punching Machine Big Type , R R Form , Light Out Register , Transparent tape half inch , Transparent tape one inch , Transparent tape two inch , Brown tape 2 inch , Both Side Tape , Drawing Pin , Blue Tape , Lamination Sheet , Cutter Large , Cutter Small , Chart Paper colour and Black , Glue Stick , Talac Sheet , Sketch Pen , Paint 500ml , Painting Brush Set , Sprial Sheet , Gun Stapler , Pen V7 , Marker Pen , Sprial Roll , Sprial Binding Machine

Delivery Details

Max Delivery Days

15

Delivery Locations

1

Delivery Cities

Mathura

Delivery Locations

ConsigneeAddressCityStatePincodeQuantityDelivery DaysAdditional Requirement
-MathuraMathura--20015-

Authority Records

MINISTRY OF DEFENCEMILITARY AFFAIRS DEPARTMENT

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Documents 4

GeM-Bidding-9629138.pdf

Main Document

BOQ Document

BOQ

BOQ Document

BOQ

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

Bill of Quantities (BOQ) 38 Items Sign in for GEM prices

#1

A4 Plain Paper

A4 Plain Paper

200 ream Delivery: 15 days
#2

NR Sheet for exch

NR Sheet for exch

100 pad Delivery: 15 days
#3

Uni ball Pen

Uni ball Pen

2 pieces Delivery: 15 days
#4

CD Recordable

CD Recordable

15 pieces Delivery: 15 days
#5

DVD Re writeable

DVD Re writeable

15 pieces Delivery: 15 days
#6

CD Rewriteable

CD Rewriteable

11 pieces Delivery: 15 days
#7

DVD Re writeable

DVD Re writeable

15 pieces Delivery: 15 days
#8

Normal CD

Normal Compact Disc

1 pieces Delivery: 15 days
#9

Certificate for radio training persons

Certificate for radio training persons

50 pieces Delivery: 15 days
#10

Envelope Card

Envelope Card

100 pieces Delivery: 15 days
#11

Greeting Cards

Greeting Cards

16 pieces Delivery: 15 days
#12

Photo Paper

Photo Paper

7 pkt Delivery: 15 days
#13

Box Folder

Box Folder

4 pieces Delivery: 15 days
#14

Punching Machine Big Type

Punching Machine Big Type

1 pieces Delivery: 15 days
#15

R R Form

R R Form

100 pieces Delivery: 15 days
#16

Light Out Register

Light Out Register

1 pieces Delivery: 15 days
#17

Transparent tape half inch

Transparent tape half inch

30 pieces Delivery: 15 days
#18

Transparent tape one inch

Transparent tape one inch

30 pieces Delivery: 15 days
#19

Transparent tape two inch

Transparent tape two inch

25 pieces Delivery: 15 days
#20

Brown tape 2 inch

Brown tape 2 inch

15 pieces Delivery: 15 days
#21

Both Side Tape

Both Side Tape

5 pieces Delivery: 15 days
#22

Drawing Pin

Drawing Pin

3 pkt Delivery: 15 days
#23

Blue Tape

Blue Tape

40 pieces Delivery: 15 days
#24

Lamination Sheet

Lamination Sheet

1 pkt Delivery: 15 days
#25

Cutter Large

Cutter Large

2 pkt Delivery: 15 days
#26

Cutter Small

Cutter Small

2 pkt Delivery: 15 days
#27

Chart Paper colour and Black

Chart Paper colour and Black

90 pieces Delivery: 15 days
#28

Glue Stick

Glue Stick

40 pieces Delivery: 15 days
#29

Talac Sheet

Talac Sheet

1 roll Delivery: 15 days
#30

Sketch Pen

Sketch Pen

3 pkt Delivery: 15 days
#31

Paint 500ml

Paint 500ml

2 pieces Delivery: 15 days
#32

Painting Brush Set

Painting Brush Set

2 set Delivery: 15 days
#33

Sprial Sheet

Sprial Sheet

2 pkt Delivery: 15 days
#34

Gun Stapler

Gun Stapler

1 pieces Delivery: 15 days
#35

Pen V7

Pen V7

2 pieces Delivery: 15 days
#36

Marker Pen

Marker Pen

20 pieces Delivery: 15 days
#37

Sprial Roll

Sprial Roll

3 pkt Delivery: 15 days
#38

Sprial Binding Machine

Sprial Binding Machine

1 pieces Delivery: 15 days

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Required Documents

1

Pan Card copy

2

GST registration certificate

3

Data sheet of the product with brand and model for each item

4

GST-inclusive pricing details

5

Any warranty documentation to be included in bid

6

Qualifications or experience certificates if requested

7

Delivery/commercial terms and installation plan

Frequently Asked Questions

Key insights about UTTAR PRADESH tender market

How to participate in Indian Army stationery tender in Mathura 2026?

Bidders must submit Pan Card, GST registration, and a data sheet detailing brand and model for each of the 38 items, with GST-inclusive pricing. Attend the mandatory pre-bid meeting, comply with installation terms, and include a warranty plan. The option clause allows up to 25% quantity variation.

What documents are required for the Mathura stationery bid in UP?

Required documents include Pan Card copy, GST registration certificate, data sheets showing brand and model for each item, GST-inclusive pricing, and warranty details. Also provide any relevant experience certificates and installation plans as per terms and conditions.

What is the estimated value and item scope for this tender?

The contract targets an estimated value of ₹130,000 for a comprehensive stationery and office supplies package comprising 38 items, including pens, tapes, paper products, lamination sheets, cutters, and related items, with delivery terms governed by the option clause.

What are the delivery terms and extension options for this bid?

Delivery starts from the order date. An option to increase quantity up to 25% can extend the delivery period, with the extended time calculated as (Increased quantity ÷ Original quantity) × Original delivery period, minimum 30 days, and possible further extension by the purchaser.

Are brand/model requirements mandatory in this procurement?

Yes. The bid requires a data sheet specifying the brand and model for each of the 38 items, enabling the purchaser to assess product specificity and compliance with internal standards.

What are the payment and GST terms for the UP tender?

Bids must reflect GST-inclusive pricing; the vendor must provide GST registration proof. Payment terms are tied to contract execution and delivery; no separate GST charges should appear in invoicing per terms.

Is a pre-bid meeting mandatory for this Indian Army tender?

Yes. The tender requires attendance at a physical pre-bid meeting; bidders who do not attend will be rejected. Meeting inquiries are handled during 09:00–14:00 hours, and the agenda includes item scope, data sheet requirements, and delivery expectations.

What is the scope of installation and who bears it?

The vendor must bear transportation, loading/unloading, and installation costs. This includes on-site setup of applicable items, with exact installation requirements to be confirmed during the pre-bid meeting and in the contract schedule.

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