E-municipalities Uttar Pradesh Lighting Pole Tender Sant Kabir Nagar 2026 ISO 9001 BIS Service Centre
Bid Publish Date
05-Oct-2026, 6:44 pm
Bid End Date
15-Oct-2026, 7:00 pm
EMD
₹60,000
Location
Progress
Key Highlights
- • ISO 9001 certification is mandatory for bidder or OEM
- • BIS licence and type test certificates required with bid
- • Material Test Certificate required with supply and Buyer’s lab acceptance governs acceptance
- • Functional Service Centre in each consignee state's location required or to be established within 30 days
- • Dedicated toll-free service number and escalation matrix must be provided
- • Option clause allows ±25% quantity variation during contract period at contracted rates
- • EMD amount fixed at ₹60,000 to participate
- • Turnover criteria must be demonstrated through audited statements or CA certificates
Tender Overview
The tender is issued by the E-municipalities - Eservices To Citizens And Employees Of Urban Local Bodies Of Uttar Pradesh under the Urban Development Department Uttar Pradesh for Lighting Pole or Post and Hardware - Tubular Street Light Poles (V2) (Q3), targeting suppliers in Sant Kabir Nagar, Uttar Pradesh. The bid requires an EMD of ₹60,000 and may include quantity adjustments up to ±25% of the bid quantity with rates fixed. ISO 9001 certification is mandated, and material tests must accompany delivery. The bidder must ensure BIS licenses and type test approvals where prescribed. A functional service centre in each consignee state is required, with a 30-day setup window post-award if not already present. The opportunity emphasizes compliance, quality assurance, and post-sale support as differentiators.
Technical Specifications & Requirements
- Product category: Tubular street light poles (V2) – Q3, matching organizational procurement needs.
- Certifications: ISO 9001 certification for bidder or OEM; BIS licence and type test certificates as applicable; material test certificate to accompany supply.
- Quality & testing: All materials tested at Buyer’s Lab; lab results govern item acceptance.
- Documentation: Upload required certificates with bid; include OEM authorizations where specified; maintain traceability for cartons, batches, and dimensions.
- Service & support: Functional Service Centre in each consignee state or establish within 30 days of award; dedicated toll-free service number; escalation matrix for technical support.
- Turnover: Minimum average annual turnover criteria to be met as per bid document; provide audited statements or CA/Cost Accountant certificates.
Terms, Conditions & Eligibility
- EMD: ₹60,000 (deposit or equivalent online submission) and compliance with bid terms.
- Delivery/option clause: Purchaser may increase/decrease quantity up to ±25%; delivery period adjustments follow a defined formula with minimum 30 days.
- Certifications: Mandatory ISO 9001; BIS licences; type test certificates; other prescribed certificates.
- Service centres: Must have functional state-wide service centre(s); or establish within 30 days of award; payment contingent on documentary proof.
- Turnover: Minimum average annual turnover in last three years as specified in the bid; supporting audited balance sheets or CA certificates.
- Warranty/after-sales: Not explicitly stated; service escalation and dedicated support are required per terms.
Key Specifications
-
Product category: Tubular street light poles (V2) – Q3
-
EMD: ₹60,000
-
Standards: ISO 9001; BIS licences; IS/IS-related tests as specified
-
Delivery flexibility: ±25% quantity variation with defined delivery extension rules
-
Service & support: state-wide service centres; toll-free number; escalation matrix
-
Testing: Material Test Certificate; buyer lab as final criterion for acceptance
Terms & Conditions
-
EMD to be submitted with bid: ₹60,000
-
Quantities may vary ±25%; prices fixed for contracted quantity
-
ISO 9001 certification and BIS/type test certificates required
-
Functional service centre in each consignee state or establishment within 30 days
-
Delivery schedule based on original and extended periods with minimum 30 days
Important Clauses
Payment Terms
Not explicitly specified in data; ensure compliance with standard government tender payment terms and contract conditions, including submission of required certificates before payments.
Delivery Schedule
Delivery period starts from last date of original delivery order; additional time calculated as (increased quantity / original quantity) × original delivery period, minimum 30 days.
Penalties/Liquidated Damages
No explicit LD details provided; standard contract terms to apply for delay and non-conformance per bid document.
Bidder Eligibility
-
Minimum average turnover as specified in bid document for last 3 financial years
-
ISO 9001 certification either for bidder or OEM
-
BIS licence and type test certificates for supplied poles
-
Evidence of functional service centre or ability to establish within 30 days
Tender Data
Bid Details
Quantity
100
Bid Type
Two Packet Bid
Bid Validity
30 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
Yes
MII Purchase Preference
No
MSE Purchase Preference
No
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Past Performance
80 %
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
Lighting Pole or Post and Hardware - Tubular Street Light Poles (V2) (Q3)
Advisory Bank
State Bank of India
Delivery Details
Max Delivery Days
15
Delivery Locations
1
Delivery Cities
Sant Kabeer Nagar
Delivery Pincodes
272270
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Ganga Prasad | 272270,NAGAR PANCHAYAT MEHDAWAL SANT KABIR NAGAR | Sant Kabeer Nagar | Uttar Pradesh | 272270 | 100 | 15 | - |
Authority Records
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Documents 2
GeM-Bidding-9988398.pdf
Main Document
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Categories
2
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Required Documents
GST registration certificate
PAN card
Audited financial statements / CA certificate for turnover
EMD submission proof (₹60,000)
ISO 9001 certificate (bidder or OEM)
BIS licence and type test certificates
Material Test Certificate
OEM authorizations (if applicable)
Proof of Functional Service Centre or plan to establish within 30 days
Service support contact details and escalation matrix
Frequently Asked Questions
Key insights about UTTAR PRADESH tender market
How to bid for tubular street light poles in Sant Kabir Nagar UP 2026
Bidders must meet ISO 9001 and BIS/type test requirements, submit GST, PAN, audited turnover, and an EMD of ₹60,000. Include Material Test Certificate and proof of a service centre or plan to establish within 30 days. Follow the option clause for quantity changes up to 25%.
What documents are required for UP lighting pole procurement bid
Submit GST certificate, PAN, audited financial statements, EMD receipt of ₹60,000, ISO 9001 certificate, BIS licence, type test certificates, Material Test Certificate, OEM authorizations, and proof of functional service centre or establishment plan within 30 days of award.
What standards govern tubular street light poles tender in UP
Mandatory ISO 9001 certification for bidder or OEM; BIS licences and type test certificates; Material Test Certificate required with supply; adherence to buyer lab acceptance criteria.
What is the delivery clause for quantity variation in this UP tender
Quantity may vary ±25% from bid quantity at contract placement; delivery period adjustments follow a formula based on original period with a minimum 30 days; extended delivery time tailored to increased quantity.
How is payment terms structured for UP lighting pole supply
Specific payment terms are not detailed here; bidders should align with standard government procurement practices and ensure submission of required certificates prior to payment processing after delivery.
What is the EMD amount for the UP street light poles tender
The EMD amount is ₹60,000; payment and submission must be completed as part of the bid package, with eligible certificates uploaded in line with bid conditions.