Indian Army Printer & IT Equipment Tender Imphal West Manipur 2026 – ISI/ISO Specs and 25% Option Clause
Bid Publish Date
07-Oct-2026, 7:38 pm
Bid End Date
17-Oct-2026, 8:00 pm
Value
₹1
Location
Progress
Key Highlights
- • Mandatory 25% quantity variation option during contract; extended delivery period calculations
- • Security-focused terms: Malicious Code Certificate and hard disk non-return policy
- • GST handling by bidder; reimbursement as actuals or applicable rates, whichever is lower
- • Vendor Code creation requires PAN, GSTIN, cancelled cheque, and EFT Mandate
- • Items include Printer, Wireless HDMI, Switch, RJ45 connectors, tools, cables, capture card, and mic
- • No explicit EMD amount provided; ensure bidder financial standing per typical government practices
- • Obsolescence clause: non-obsolete requirement with minimum 2 years residual market life
- • Delivery/observation of security policy impacts acceptance of hardware and installation timelines
Tender Overview
The Indian Army, Department of Military Affairs, invites bids for an assortment of IT peripherals and related equipment located in Imphal West, Manipur 795001. The procurement encompasses a Printer (Brother DCP L2640W), Wireless HDMI 4 in 1, D Link 8-Port switch, RJ-45 connectors, a Screwdriver Kit, HDMI to Lighting Cable, Capture Card, and a Wired Microphone with 10 m cable. Estimated contract value is ₹1.0 (currency not specified); exact quantities per item are not disclosed. The tender includes a quantity-flexibility option of up to 25% increase during contract execution and a variable delivery timeline. Unique terms emphasize non-obsolescence, GST responsibility, and security compliance. This tender requires alignment with standard procurement practices for government equipment in a defense context. A technical deviation may impact eligibility, while the option clause drives schedule adaptability for extended delivery periods.
Technical Specifications & Requirements
- Items listed: Printer Brother DCP L2640W, Wireless HDMI 4 in 1, D Link 8 Port Switch, RJ 45 Connector, Screw Driver Kit, HDMI to Lighting Cable, Capture Card, Wired Mic (10 m).
- BOQ indicates a total of 8 items in scope; specific quantities and unit measures are not disclosed.
- No explicit technical standards are provided; procurement relies on generic hardware compatibility within army IT environments.
- Mandatory terms require a Malicious Code Certificate, and compliance with security policy on hard disk return is stated.
- Tax terms: bidder to manage GST; reimbursement capped as per actual or applicable rate.
- Contract flexibility allows procurement quantity adjustments up to 25%, with delivery timing adjusted proportionally.
Terms, Conditions & Eligibility
- EMD amount: Not specified; ensure alignment with bidder’s standard security deposit practices.
- Payment terms: GST handled by bidder; payment terms not explicitly defined; typical government terms apply.
- Documentation: PAN, GSTIN, Cancelled Cheque, EFT Mandate (certified by bank) required for Vendor Code creation.
- Compliance: Bidder must certify absence of malicious code in hardware/software and adhere to security policies regarding hardware return.
- Delivery: Delivery timeline to be adjusted if option clause is exercised; minimum extension logic ensures a base delivery period is observed.
- Obsolescence: Offered products must have at least 2 years residual market life; no end-of-life items accepted.
Key Specifications
-
Product/service names and categories: Printer (Brother DCP L2640W), Wireless HDMI 4 in 1, D Link 8 Port Switch, RJ45 Connector, Screw Driver Kit, HDMI to Lighting Cable, Capture Card, Wired Mic with 10 m cable
-
Quantities: 8 items listed in BOQ; exact unit quantities not disclosed
-
Estimated value: ₹1.0 (currency not specified)
-
Experience/eligibility: Not explicitly specified; candidates must meet standard government procurement eligibility
-
Quality/standards: Not specified; emphasis on non-obsolescence with minimum 2 years residual market life
-
Security/compliance: Malicious Code Certificate required; adherence to security policy on hardware return
-
Delivery terms: Option clause allows up to 25% quantity increase; delivery period extends proportionally
Terms & Conditions
-
25% quantity variation allowed with adjusted delivery period
-
GST handling and reimbursement dependent on bidder's calculation
-
Mandatory security documentation including Malicious Code Certificate
-
Non-return policy for faulty hard disks under security policy
Important Clauses
Payment Terms
GST is the bidder's responsibility; reimbursement as actuals or applicable rates, not exceeding quoted GST percentage
Delivery Schedule
Delivery commences from the last date of original delivery order; extension periods calculated as (increased quantity ÷ original quantity) × original delivery period, minimum 30 days
Penalties/Liquidated Damages
Not explicitly detailed in the provided terms; standard government LD provisions may apply if delivery/default occurs
Bidder Eligibility
-
Not under liquidation or similar proceedings; not bankrupt
-
Offers not obsolete in market with at least 2 years residual life
-
Compliance with GST and banking documentation for Vendor Code creation
Tender Data
Bid Details
Quantity
18
Category
Printer Brother DCP L2640W
Bid Type
Two Packet Bid
Bid Validity
120 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
RA Qualification Rule
H1-Highest Priced Bid Elimination
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
No
MII Purchase Preference
No
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Past Performance
10 %
Warranty Period
1 years
Experience Required
2 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
Yes
Item Category
Printer Brother DCP L2640W , Wireless HDMI 4 in 1 , D Link Switch 8 Port , RJ 45 Connector , Screw Driver Kit , HDMI to Lighting Cable , Capture Card , Wired Mike with 10 mtr cable
Pre-Bid & Qualification
Pre-Bid Date
14-10-2026 09:00:00
Pre-Bid Venue
18 PUNJAB, LEIMAKHONG MILITARY STATION
Delivery Details
Max Delivery Days
15
Delivery Locations
1
Delivery Cities
Imphal West
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| - | Imphal West | Imphal West | - | - | 3 | 15 | - |
Authority Records
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Documents 4
GeM-Bidding-9997766.pdf
Main Document
BOQ Document
BOQ
BOQ Document
BOQ
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Bill of Quantities (BOQ)
8 Items Sign in to view GEM price trends Sign in for GEM prices
Printer Brother DCP L2640W
Printer Brother DCP L2640W
Wireless HDMI 4 in 1
Wireless HDMI 4 in 1
D Link Switch 8 Port
D Link Switch 8 Port
RJ 45 Connector
RJ 45 Connector
Screw Driver Kit
Screw Driver Kit
HDMI to Lighting Cable
HDMI to Lighting Cable
Capture Card
Capture Card
Wired Mike with 10 mtr cable
Wired Mike with 10 mtr cable
| Item # | Title | Description | Quantity | Unit | Consignee | Delivery (Days) | Price Trends |
|---|---|---|---|---|---|---|---|
| 1 | Printer Brother DCP L2640W | Printer Brother DCP L2640W | 3 | nos | mihirdesai_gem | 15 | |
| 2 | Wireless HDMI 4 in 1 | Wireless HDMI 4 in 1 | 1 | nos | mihirdesai_gem | 15 | |
| 3 | D Link Switch 8 Port | D Link Switch 8 Port | 5 | nos | mihirdesai_gem | 15 | |
| 4 | RJ 45 Connector | RJ 45 Connector | 3 | pkt | mihirdesai_gem | 15 | |
| 5 | Screw Driver Kit | Screw Driver Kit | 2 | kit | mihirdesai_gem | 15 | |
| 6 | HDMI to Lighting Cable | HDMI to Lighting Cable | 1 | nos | mihirdesai_gem | 15 | |
| 7 | Capture Card | Capture Card | 2 | nos | mihirdesai_gem | 15 | |
| 8 | Wired Mike with 10 mtr cable | Wired Mike with 10 mtr cable | 1 | nos | mihirdesai_gem | 15 |
Categories
6
Required Documents
Copy of PAN Card
Copy of GSTIN
Copy of Cancelled Cheque
Copy of EFT Mandate duly certified by Bank
Malicious Code Certificate (certifying no embedded malicious code)
GST compliance confirmation and supplier financial standing documents
Technical compliance certificates and any OEM authorizations (if applicable)
Frequently Asked Questions
Key insights about MANIPUR tender market
How to bid for IT equipment tender in Imphal West Manipur 2026
To bid, ensure registration for Vendor Code, submit PAN, GSTIN, Cancelled Cheque, and EFT Mandate; provide Malicious Code Certificate and confirm GST handling. Packages include Printer, HDMI, Switch, cables, and mic; quantity may adjust by up to 25% with proportionate delivery changes. Ensure compliance with security policy.
What documents are required for Indian Army IT equipment tender in Imphal
Required documents include PAN Card, GSTIN, Cancelled Cheque, EFT Mandate, Malicious Code Certificate, and any OEM authorizations if applicable. Also include technical compliance certificates and evidence of non-obsolescence with at least 2 years market life remaining for offered items.
What are the technical specifications for the Brother DCP L2640W printer in this tender
The tender lists a Brother DCP L2640W printer as part of the scope; no ISI/ISO numbers specified. Bidders should confirm compatibility with army IT environments and ensure device supports wireless printing and multi-function functions per model capabilities; no exact wattage or output specs are provided in the data.
When is delivery expected after award for Imphal IT equipment bid
Delivery period begins from the last date of the original delivery order; if the option to increase quantity is exercised, the additional time equals (increased quantity ÷ original quantity) × original delivery period, with a minimum of 30 days. Exact base period not specified in data.
What is the EMD requirement for this Indian Army procurement in Manipur
The data does not specify an EMD amount. Bidders should prepare standard security deposits per government norms and ensure readiness to provide EMD as per the official procurement guidance during bid submission.
How to ensure GST compliance for this army IT equipment tender in Imphal
Bidder is responsible for GST calculation and payment; GST reimbursement will be as actuals or the applicable rate, whichever is lower, up to the quoted GST percentage. Ensure GSTIN is active and GST filings reflect hardware procurement.
What are the mandatory security certifications required for hardware
Bidders must attach a Malicious Code Certificate proving no embedded malware; confirm the hardware complies with the organization’s security policy, including non-return of faulty hard disks and risk mitigation for hardware/software integrity.
Are OEM authorizations required for this procurement in Imphal
OEM authorizations are advisable if offered items rely on branded hardware; the terms specify OEM authorizations as applicable. Provide certification or letter from OEM proving authorization to supply Brother printer, D Link switch, HDMI cables, capture cards, and related peripherals.