Indian Army Dimapur Nagaland Head Filter Assy & Related Parts Tender 2026 - 25% Quantity Flexibility and Advance Sample Clause
Progress
RAKey Highlights
- • 25% quantity variation permitted under the option clause
- • Advance sample requirement: 10 samples within 5 days of contract award
- • Notional GST responsibility rests with bidder; actual GST reimbursement as per rates
- • Delivery period adjustments based on last date of original/extended delivery orders
- • Multiple item categories including head filter assemblies, hoses, valves, steering components
- • Bulk supply must match approved samples or risk contract termination for deviations
- • No explicit EMD amount published; financial standing and non-liquidity required
- • BOQ includes 37 items; exact quantities not disclosed in the data provided
Tender Overview
The Indian Army, Department Of Military Affairs, invites bids from suppliers for a broad category of vehicle and equipment components including Head Filter assemblies, Filter Hed, Filter Element, Oil Filter, Solenoid valve, Steering Column, Knob, Valve, Sensor Kit, and related items. Estimated value is ₹293,120.00 with 37 BOQ items listed in the catalog, located in DIMAPUR, NAGALAND 797103. The tender offers a 25% quantity option during contract execution and potential extension of delivery time under the option clause. GST considerations are bidder-responsibility and advance sample approvals are mandatory post-award.
Technical Specifications & Requirements
- No explicit product specifications published in the tender.
- Items span multiple automotive and military components (filters, valves, steering, hoses, assemblies).
- Key contractual clauses include: 25% quantity variation, delivery time adjustments, and extended delivery periods with a minimum 30-day base if options are exercised.
- Advance sample process requires 10 samples within 5 days of contract award; approval or modification list issued within 5 days; bulk supply must conform to approved sample.
- GST applicability is the bidder’s responsibility; reimbursement as per actuals or applicable rates (whichever is lower).
- Tender includes sample-based acceptance risk, with potential termination for major deviations.
Terms & Eligibility
- EMD: Not disclosed; bidders must provide financial standing and avoid liquidation or receivership.
- Delivery: Base delivery period undefined; extension rules apply under option clause after last delivery order date.
- Payment: Not specified; GST handled by bidder with potential reimbursement.
- Documentation: Mandatory disclosures on financial health, GST, and capability to supply 37 items; advance sample submission obligations apply.
- Compliance: Bidders must adhere to buyer-specified sample approval process and potential non-conformity termination rights.
Key Specifications
-
Product category: head filter assemblies and related automotive/military components
-
Estimated contract value: ₹293,120.00
-
Delivery location: DIMAPUR, NAGALAND 797103
-
Advance sample: 10 samples within 5 days; approval or modification list within 5 days
-
GST: Bidder bears responsibility for applicable GST; reimbursement as per actuals or prescribed rates
-
Option clause: quantity may increase up to 25% during contract; delivery time adjusted accordingly
Terms & Conditions
-
Option to increase order quantity up to 25% with adjusted delivery timelines
-
Advance sample submission of 10 units within 5 days and buyer approval within 5 days
-
GST to be managed by bidder; reimbursement limited to actual rates or quoted GST
-
No explicit EMD amount disclosed; bidders must demonstrate financial credibility
-
Bulk supply must conform to approved samples or contract termination may occur
Important Clauses
Payment Terms
GST handling by bidder; reimbursement to reflect actual rates or lower quoted GST; no fixed payment terms published
Delivery Schedule
Delivery period tied to last date of original delivery order; option quantity extension affects delivery time via formula with a minimum of 30 days
Penalties/Liquidated Damages
Not explicitly stated; risk of contract termination if samples or conformity requirements are not met
Bidder Eligibility
-
Financially solvent bidder with no liquidation or receivership
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Capability to supply 37 items across multiple categories
-
Willingness to comply with advance sample process and post-approval bulk manufacturing
Technical Results
| S.No | Seller | Item | Date | Status |
|---|---|---|---|---|
| 1 | GLOBE EARTHMOVERS Under PMA | - | 28-09-2026 16:14:42 | |
| 2 | JANGLI BABA ENTERPRISES Under PMA | - | 27-09-2026 22:50:59 | |
| 3 | LIBRA EARTHMOVERS Under PMA | - | 28-09-2026 14:54:59 | |
| 4 | M/S. MODERN MACHINERY STORES Under PMA | - | 27-09-2026 20:08:26 | |
| 5 | M/S.AALEM AGENCY Under PMA | - | 26-09-2026 14:04:10 | |
| 6 | R K EARTHMOVER PRIVATE LIMITED Under PMA | - | 28-09-2026 17:16:01 |
Financial Results
| Rank | Seller | Price | Item |
|---|---|---|---|
| L1 | M/S.AALEM AGENCY( MSE Social Category:General ) Under PMA | Item Categories : Head Filter assy,Filter Hed,Filter Element,Oil Filter,Solenoid valve,Steering Column,Knob,Valve,Son | |
| L2 | M/S. MODERN MACHINERY STORES (MSE)( MSE Social Category:General ) Under PMA | Item Categories : Head Filter assy,Filter Hed,Filter Element,Oil Filter,Solenoid valve,Steering Column,Knob,Valve,Son | |
| L3 | JANGLI BABA ENTERPRISES (MSE)( MSE Social Category:General ) Under PMA | Item Categories : Head Filter assy,Filter Hed,Filter Element,Oil Filter,Solenoid valve,Steering Column,Knob,Valve,Son |
Reverse Auction Schedule
Start
04-Oct-2026, 12:00 pm
End
05-Oct-2026, 12:00 pm
Duration: 24 hours
Reverse Auction Document
✅ RA concluded. Check financial results for final rankings.
Tender Data
Bid Details
Quantity
63
Category
Head Filter assy
Bid Type
Two Packet Bid
Bid Validity
180 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
RA Qualification Rule
50% Lowest Priced Technically Qualified Bidders
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
No
MII Purchase Preference
No
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Past Performance
50 %
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
Yes
Item Category
Head Filter assy , Filter Hed , Filter Element , Oil Filter , Solenoid valve , Steering Column , Knob , Valve , Sonsor Kit , Bty Cable , Stabilizer LH , Stabilizer RH , Oil Cooler , Heat Shield Bottom , Heat Shield Top , Hyd Hose , Lever , Gear Control , Switch Off Lock , Push Bottom , Bushing , Suction Hose , Hose , Check Valve , Seat , Front Glass , Hand Assembly , Cab Pump , Bucket Tooth
Delivery Details
Max Delivery Days
15
Delivery Locations
1
Delivery Cities
DIMAPUR
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| - | DIMAPUR | DIMAPUR | - | - | 1 | 15 | - |
Authority Records
BID & GeM Expert Consultancy
End-to-end support — bid preparation, GeM registration, document filing & compliance by industry experts.
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Documents 4
GeM-Bidding-9909587.pdf
Main Document
BOQ Document
BOQ
BOQ Document
BOQ
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Bill of Quantities (BOQ)
37 Items Sign in to view GEM price trends Sign in for GEM prices
Head Filter assy
Head Filter assy
Filter Hed
Filter Hed
Filter Element
Filter Element
Oil Filter
Oil Filter
Solenoid valve
Solenoid valve
Steering Column
Steering Column
Knob
Knob
Valve
Valve
Sonsor Kit
Sonsor Kit
Bty Cable
Bty Cable
Stabilizer LH
Stabilizer LH
Stabilizer RH
Stabilizer RH
Oil Cooler
Oil Cooler
Heat Shield Bottom
Heat Shield Bottom
Heat Shield Top
Heat Shield Top
Hyd Hose
Hyd Hose
Lever
Lever
Oil Filter
Oil Filter
Gear Control
Gear Control
Switch Off Lock
Switch Off Lock
Push Bottom
Push Bottom
Bushing
Bushing
Hyd Hose
Hyd Hose
Suction Hose
Suction Hose
Hyd Hose
Hyd Hose
Hose
Hose
Hyd Hose
Hyd Hose
Hyd Hose
Hyd Hose
Hyd Hose
Hyd Hose
Check Valve
Check Valve
Hyd Hose
Hyd Hose
Hyd Hose
Hyd Hose
Seat
Seat
Front Glass
Front Glass
Hand Assembly
Hand Assembly
Cab Pump
Cab Pump
Bucket Tooth
Bucket Tooth
| Item # | Title | Description | Quantity | Unit | Consignee | Delivery (Days) | Price Trends |
|---|---|---|---|---|---|---|---|
| 1 | Head Filter assy | Head Filter assy | 1 | nos | [email protected] | 15 | |
| 2 | Filter Hed | Filter Hed | 1 | nos | [email protected] | 15 | |
| 3 | Filter Element | Filter Element | 2 | nos | [email protected] | 15 | |
| 4 | Oil Filter | Oil Filter | 2 | nos | [email protected] | 15 | |
| 5 | Solenoid valve | Solenoid valve | 1 | nos | [email protected] | 15 | |
| 6 | Steering Column | Steering Column | 1 | nos | [email protected] | 15 | |
| 7 | Knob | Knob | 1 | nos | [email protected] | 15 | |
| 8 | Valve | Valve | 1 | nos | [email protected] | 15 | |
| 9 | Sonsor Kit | Sonsor Kit | 1 | nos | [email protected] | 15 | |
| 10 | Bty Cable | Bty Cable | 2 | nos | [email protected] | 15 | |
| 11 | Stabilizer LH | Stabilizer LH | 1 | nos | [email protected] | 15 | |
| 12 | Stabilizer RH | Stabilizer RH | 1 | nos | [email protected] | 15 | |
| 13 | Oil Cooler | Oil Cooler | 2 | nos | [email protected] | 15 | |
| 14 | Heat Shield Bottom | Heat Shield Bottom | 1 | nos | [email protected] | 15 | |
| 15 | Heat Shield Top | Heat Shield Top | 1 | nos | [email protected] | 15 | |
| 16 | Hyd Hose | Hyd Hose | 2 | nos | [email protected] | 15 | |
| 17 | Lever | Lever | 1 | nos | [email protected] | 15 | |
| 18 | Oil Filter | Oil Filter | 2 | nos | [email protected] | 15 | |
| 19 | Gear Control | Gear Control | 1 | nos | [email protected] | 15 | |
| 20 | Switch Off Lock | Switch Off Lock | 1 | nos | [email protected] | 15 | |
| 21 | Push Bottom | Push Bottom | 1 | nos | [email protected] | 15 | |
| 22 | Bushing | Bushing | 2 | nos | [email protected] | 15 | |
| 23 | Hyd Hose | Hyd Hose | 2 | nos | [email protected] | 15 | |
| 24 | Suction Hose | Suction Hose | 2 | nos | [email protected] | 15 | |
| 25 | Hyd Hose | Hyd Hose | 2 | nos | [email protected] | 15 | |
| 26 | Hose | Hose | 3 | nos | [email protected] | 15 | |
| 27 | Hyd Hose | Hyd Hose | 2 | nos | [email protected] | 15 | |
| 28 | Hyd Hose | Hyd Hose | 2 | nos | [email protected] | 15 | |
| 29 | Hyd Hose | Hyd Hose | 2 | nos | [email protected] | 15 | |
| 30 | Check Valve | Check Valve | 1 | nos | [email protected] | 15 | |
| 31 | Hyd Hose | Hyd Hose | 2 | nos | [email protected] | 15 | |
| 32 | Hyd Hose | Hyd Hose | 2 | nos | [email protected] | 15 | |
| 33 | Seat | Seat | 1 | nos | [email protected] | 15 | |
| 34 | Front Glass | Front Glass | 1 | nos | [email protected] | 15 | |
| 35 | Hand Assembly | Hand Assembly | 1 | nos | [email protected] | 15 | |
| 36 | Cab Pump | Cab Pump | 1 | nos | [email protected] | 15 | |
| 37 | Bucket Tooth | Bucket Tooth | 10 | nos | [email protected] | 15 |
Categories
39
Required Documents
GST registration certificate
Permanent Account Number (PAN) card
Experience certificates for similar supply of automotive/military components
Financial statements showing solvency and turnover
EMD/Security deposit documentation (as applicable by buyer)
Technical bid documents demonstrating product capability
OEM authorizations or approvals for claimed items
Any prior supplier performance certificates
Frequently Asked Questions
Key insights about NAGALAND tender market
How to bid for the Indian Army head filter tender in Dimapur?
Bidders should prepare documents listed in the terms, including GST, PAN, financials, and experience certificates, and be ready to submit an advance sample of 10 units within 5 days of contract award. The tender allows a 25% quantity variation, with delivery-time adjustments per the option clause.
What documents are required for the Dimapur army procurement bid 2026?
Required documents include GST registration, PAN card, experience certificates for similar supply, financial statements showing solvency, EMD documentation, technical bid, and OEM authorizations. Also provide performance certificates if available and any contractor eligibility proofs.
What are the key technical expectations for the Dimapur components tender?
No explicit specifications published; bidders must demonstrate capability across 37 items, and comply with the advance sample process: submit 10 samples within 5 days and obtain buyer approval or modification list within 5 days.
When is the delivery period linked to the original order in this tender?
Delivery starts from the last date of the original delivery order. If the option clause is exercised, the additional time is calculated as (increased quantity ÷ original quantity) × original delivery period, with a minimum of 30 days.
How is GST managed for this Indian Army tender in Dimapur?
GST applicability is the bidder’s responsibility. The buyer will reimburse GST at actuals or applicable rates, whichever is lower, subject to the quoted GST percentage. Bidder should plan pricing accordingly.
What is the impact of advance sample approval on delivery timelines?
If the buyer delays approving the advance sample, the delivery period will be refixed without liquidated damages for the delay. The 10 samples must be provided within 5 days of award, with approval or required modifications within 5 days.
Are there penalties for non-conformance to the approved sample in this tender?
Yes. If major deviations are found, the buyer may call for fresh samples or terminate the contract after notifying deviations. Bulk supplies must strictly conform to the approved sample specifications.
What is the scope of item categories covered in this Dimapur tender?
Scope includes head filter assemblies, filter elements, oil filters, solenoid valves, steering components, hoses, braces, heat shields, and related hardware—totaling 37 listed items, with quantities not disclosed in the data provided.