Hindustan Petroleum Weld Plate Heat Exchanger Procurement Visakhapatnam Andhra Pradesh 7E104A/B 2026
Bid Publish Date
13-Jun-2026, 3:13 pm
Bid End Date
20-Jul-2026, 7:00 pm
EMD
₹5,63,840
Location
Progress
RATender Overview
Hindustan Petroleum Corporation Ltd invites bids for the procurement of Weld Plate Heat Exchanger units (categories 509E1001/2001 and 7E104A/B) to be supplied at Visakhapatnam, Andhra Pradesh. The estimated value is undisclosed, with an EMD of ₹563,840. The buyer reserves a ±25% quantity variation during contract execution and an extended delivery window governed by the option clause. Bidders must comply with an integrity pact and upload a signed copy as per HPCL policy. This tender emphasizes scope-controlled delivery and contract flexibility across potential quantity changes.
Key differentiators include the explicit option to adjust quantities up to 25%, and the requirement to adhere to the Integrity Pact—a strict compliance element for all bidders. The absence of a BOQ implies a need for bidders to propose technically capable solutions within HPCL’s stated framework while aligning with delivery flexibility. The notice signals a structured procurement approach with formal ATC documentation attached by the buyer.
Technical Specifications & Requirements
- Product category: Weld Plate Heat Exchanger (categories 509E1001/2001, 7E104A/B)
- EMD: ₹563,840 (required as part of bid security)
- Quantity flexibility: Up to 25% increase/decrease on bid quantity during contract and currency
- Delivery terms: Delivery period linked to original last order date; extended time calculations apply if option exercised
- Compliance: Upload Integrity Pact signed by bidder as per HPCL policy
- BOQ availability: No items listed; bidders must infer scope from tender text and ATC documents
Terms, Conditions & Eligibility
- EMD amount: ₹563,840 (bid security)
- Option clause: Purchaser may adjust quantity by up to 25% during contract and currency; delivery period recalculated accordingly
- Delivery timeline: Based on last date of original delivery order; extension rules apply with a minimum 30 days
- Integrity Pact: Required to be uploaded as scanned copy with bid
- ATC documents: HPCL-provided ATC file to be viewed and complied with
- BOQ: No items listed; ensure compliance with product category and supplier capabilities
Key Specifications
-
Product/service: Weld Plate Heat Exchanger
-
Categories: 509E1001/2001, 7E104A/B
-
EMD amount: ₹563,840
-
Quantity variation: ±25%
-
Delivery terms: from last date of original delivery order; extended time rules apply
-
Compliance: Integrity Pact to be uploaded
Terms & Conditions
-
EMD amount of ₹563,840 required as bid security
-
Bid quantity may be increased/decreased by 25% during contract
-
Delivery timeline linked to original order date with extended period calculations
-
Integrity Pact must be uploaded by all bidders
-
No BOQ items listed; adhere to HPCL ATC and product category
Important Clauses
Payment Terms
Not specified in data; bidders should refer to HPCL ATC for payment schedule and milestones
Delivery Schedule
Delivery period begins from the last date of the original delivery order; option clause may extend delivery time proportional to increased quantity with a minimum of 30 days
Penalties/Liquidated Damages
Not specified in data; bidders should verify in HPCL terms and conditions/ATC
Bidder Eligibility
-
Eligibility to supply Weld Plate Heat Exchanger components in India
-
Demonstrated capability to handle order quantity fluctuations up to 25%
-
Compliance with Integrity Pact and HPCL policy
-
Financial viability evidenced by turnover and financial statements
Reverse Auction Schedule
Start
18-Aug-2026, 12:00 pm
End
19-Aug-2026, 12:00 pm
Duration: 24 hours
Reverse Auction Document
✅ RA concluded. Check financial results for final rankings.
Tender Data
Bid Details
Quantity
2
Category
WELD PLATE HEAT EXCHANGER, 7E104A/B
Bid Type
Two Packet Bid
Bid Validity
90 (Days)
Bid Type
Service
Evaluation
Item wise evaluation
Inspection Required
Yes
RA Qualification Rule
H1-Highest Priced Bid Elimination
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
Yes
MII Purchase Preference
Yes
MII Preference Band
L1+20%
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Arbitration Clause
No
Mediation Clause
Yes (Mediation clause document) as per DoE OM No.F.1/2/2024-PPD dated 03.06.2024 mediation clause should not be routinely included in contracts and pre- litigation mediation can be taken up without any such clause also
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
Yes
Item Category
WELD PLATE HEAT EXCHANGER, 509E1001/2001 , WELD PLATE HEAT EXCHANGER, 7E104A/B
Advisory Bank
ICICI
ePBG Percentage
5%
ePBG Duration (Months)
18
Payment Timelines
Payments shall be made to the Seller within 30 days of issue of consignee receipt-cum-acceptance certificate (CRAC) and on-line submission of bills (This is in supersession of 10 days time as provided in clause 12 of GeM GTC)
Delivery Details
Max Delivery Days
365
Delivery Locations
1
Delivery Cities
Visakhapatanam
Delivery Pincodes
530011
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| KORRA RAMESH | 530011,HPCL, Visakh Refinery, PB No. 15, Malkapuram, Visakhapatnam-530011 | Visakhapatanam | Andhra Pradesh | 530011 | 1 | 365 | - |
Authority Records
BID & GeM Expert Consultancy
End-to-end support — bid preparation, GeM registration, document filing & compliance by industry experts.
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Documents 6
GeM-Bidding-9447419.pdf
Main Document
Other Documents
OTHER
Other Documents
OTHER
Other Documents
OTHER
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Categories
18
Corrigendum Updates
3 Updates Update
Update
Extended Deadline
20-Jul-2026, 1:30 pm
Opening Date
20-Jul-2026, 2:00 pm
Update
Extended Deadline
14-Jul-2026, 11:30 am
Opening Date
14-Jul-2026, 12:00 pm
Required Documents
Integrity Pact signed by bidder (scanned copy) as per HPCL policy
GST Registration Certificate
Permanent Account Number (PAN) Card
Experience certificates for similar weld plate heat exchanger supply
Financial statements or turnover proof as required by tender
Technical bid documents and compliance certificates (as applicable)
OEM authorization or proof of capability for welded plate heat exchangers
EMD submission proof (bank guarantee or demand draft as per guidelines)
Frequently Asked Questions
Key insights about ANDHRA PRADESH tender market
How to bid for HPCL weld plate heat exchanger tender in Visakhapatnam?
Bidders must submit Integrity Pact signed copy, GST and PAN, experience certificates, and EMD ₹563,840 with technical bid. Ensure compliance with HPCL ATC and category 509E1001/2001, 7E104A/B. Expect potential 25% quantity variation; prepare for delivery based on original order date with extended period rules.
What documents are required for HPCL heat exchanger tender submission Visakhapatnam?
Required documents include signed Integrity Pact, GST certificate, PAN card, experience certificates for weld plate exchangers, financial statements, OEM authorizations, and EMD proof. Submit technical bid and compliance certificates as per HPCL ATC; ensure validity and scanned copies.
What are the technical specifications for HPCL weld plate exchangers in this tender?
Specific EXCHANGER categories are 509E1001/2001 and 7E104A/B; no BOQ is provided. Emphasize capability in welded plate heat exchanger construction, material compatibility, and service support. Refer to HPCL ATC for any standard requirements and testing procedures.
When is the delivery timeline for the Visakhapatnam HPCL tender?
Delivery period starts from the last date of the original delivery order. If quantity increases by up to 25%, the new delivery time is calculated as (Increased quantity ÷ Original quantity) × Original delivery period, with a minimum of 30 days.
What is the EMD amount for the HPCL heat exchanger procurement?
The EMD is ₹563,840. Submit via the specified bid security method (DD/Online as per HPCL guidelines) and ensure it remains valid through bid evaluation and contract award processes.
What are the key eligibility criteria for HPCL Visakhapatnam bid on exchangers?
Eligibility includes demonstrated experience with welded plate heat exchangers, financial stability (turnover evidence), compliance with Integrity Pact, ability to meet delivery-flexibility (±25%), and possession of OEM authorizations or equivalent capabilities as per HPCL ATC.
How does the quantity option clause affect bidding for HPCL exchangers?
The purchaser may adjust quantity up to 25% during contract and currency. Bidders must price with this contingency in mind and plan for delivery expansions while maintaining contract rates. The extension calculations use the original delivery period basis.