Central Council For Research In Ayurvedic Sciences Air Conditioner Annual Maintenance Tender Chennai Tamil Nadu 2026

Bidders should register with the CCRAS procurement portal, verify eligibility for AMC of air conditioners, submit GST, PAN, experience certificates, financials, and OEM authorizations if required. The contract allows up to 25% variation in quantity/duration; ensure compliance with that clause and deliver a robust maintenance plan.

Required documents include GST certificate, PAN card, experience certificates for similar AC maintenance, financial statements, and any OEM authorizations. Ensure submission aligns with tender terms and provide proof of prior government or public sector AMC engagements.

The estimated contract value is ₹500,000. Scope comprises annual maintenance for existing air conditioning units at CCRAS in Chennai, with potential scope changes up to 25%. Vendors should propose preventive maintenance and timely repairs aligned to OEM guidelines.

Delivery terms imply annual maintenance visits, regular servicing, and response to breakdowns within purchaser-defined timelines. Since exact dates aren’t published, bidders should seek clarification on visitation cadence and service response SLAs during bid submission.

While no explicit standards are listed, bidders should demonstrate OEM service capabilities, and provide certifications for HVAC maintenance where applicable. Align proposals with common AMC practices and prepare to include OEM authorizations if required by the final tender terms.

The buyer may adjust contract quantity or duration by up to 25% before contract issue and after issuance. Bidders should plan for potential modifications in workload, ensuring scalable staffing, spare parts availability, and adaptable service SLAs to maintain performance.

Final terms will be released with the official tender documents. Bidders should monitor CCRAS procurement portal, prepare standard documents, and be ready to submit OEM authorizations and service plans as soon as the terms specify the exact EMD, payment terms, and delivery expectations.

If OEM authorization is required, bidders must furnish an authorization letter from the original equipment manufacturer confirming service capability, warranty support, and availability of spare parts for the air conditioning units covered under the AMC in Chennai.