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GEM

Social Welfare Department Uttar Pradesh Lalitpur Audio-Visual, Decor & Event Services Tender 2026

Bid Publish Date

23-May-2026, 9:59 pm

Bid End Date

08-Jun-2026, 9:00 am

EMD

₹1,20,000

Location

LALITPUR , UTTAR PRADESH
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Progress

Issue23-May-2026, 9:59 pm
AwardPending
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Quantity

18400

Category

Provision of ground hangar for marriage functions involving 100 or more couples

Bid Type

Two Packet Bid

Categories 16

DISCRETE COMPONENTS COOLER DECORATION SPEAKER RAIN COAT TENT DIGITAL THERMOMETER HEATER CENTRE TABLE DEVELOPMENT CUSTOMIZED DECALS PAPER AND PRINTING SERVICES PEN CALENDAR BLANK FLASH CARDS FLOWER

Tender Overview

The Uttar Pradesh Social Welfare (Sanik Kalyan) Department, Lalitpur (284122) invites bids for a comprehensive wedding event package including bride and groom adornments, decor of the stage and pandal, LED screens (2-4 units), photography and videography from start to finish, and related hospitality services. The scope spans ground hangar arrangements, flower and banner decorations, guest refreshments, snacks for guests and families, and ceremonial artifacts (Sehra, turban, Jayemalas, Kadha, and marriage certificates). The estimated contract value is not disclosed; EMD is ₹120,000. The vendor must demonstrate capability to deliver across multiple wedding components under a single contract, ensuring synchronized coordination and on-site execution.

Technical Specifications & Requirements

  • Category: Event management and AV deployment with photographic/videography coverage
  • Key deliverables: 05 wedding photographs album, 02 roses, 02 Jayemalas, Sehra, Bella Jasmine flower for marriage, groom attire accessories,婚, party décor of stage/pandal, 02-04 large LED screens, entrance flower décor and entrance banner, Bluetooth Speaker (V3), snacks for guests (10 pieces each), meals for bride/groom families (10 each), 05 kg Budhi Laddu, assorted dry fruits basket, full event videography/photography, printed marriage cards, color printed certificates laminated, promotional hoardings, and soft copy video on pen drive
  • Tech/AV specs: Speaker type, RMS power, amplifier class, frequency response, sensitivity, SNR, mounting type, 1/4" TRS and 1/4" TS Aux inputs, maximum battery backup time
  • EMD & turnover: EMD ₹120,000; bidder and OEM turnover requirements apply as per terms; positive net worth required
  • Delivery/installation: On-site orchestration for wedding day events, with staged decor and banner development block-wise
  • Compliance: OEM alignment, procurement through a single vendor with potential quantity variation up to 25%

Terms, Conditions & Eligibility

  • EMD: ₹120,000; must be submitted with bid and in acceptable form
  • Turnover: Minimum average annual turnover for last 3 years as per bid document; certified financial statements required
  • OEM turnover: OEM should meet turnover criteria; bunch bids require primary product OEM to meet criteria
  • Net worth: Positive as per last audited statement
  • Delivery: Option clause allows ±25% quantity variation; delivery period linked to original order dates with calculation rules ensuring minimum 30 days extension
  • Documents: GST, PAN, experience certificates, financial statements, OEM authorizations, technical compliance certificates
  • Termination: Purchaser may terminate for non-performance or failure to meet contract conditions
  • Sections indicate a multi-item, multi-venue delivery with strict adherence to schedule and quality

Terms & Conditions

  • Key Term 1: EMD₹120,000 required with bid submission; form and submission method specified by buyer

  • Key Term 2: Quantity variation up to 25% during and after award; delivery timing recalculated accordingly

  • Key Term 3: OEM turnover and net worth criteria; positive net worth and three-year turnover evidence required

Important Clauses

Payment Terms

Payment terms are governed by buyer terms; ensure alignment with delivery milestones and submission of required invoices upon completion

Delivery Schedule

Delivery period extends from last date of original delivery order; extended time proportionally calculated with a minimum of 30 days

Penalties/Liquidated Damages

Non-performance or delayed delivery may trigger termination and penalties; exact LD rate not specified in excerpt

Bidder Eligibility

  • Minimum average annual turnover as specified in bid document for last 3 years

  • Positive net worth as per last audited financial statement

  • OEM turnover criteria met for primary product; ability to supply end-to-end event services

Additional Tender Data

Commercial Details

Tender Category

Goods

Bid To RA

No

Bid To RA Enabled

Yes

Item Category

Providing the bride with an album of 05 photographs of her wedding , 02 Roses and 02 Jayemalas for weddings , Sehra- Bella Jasmine flower for marriage , Turban Safa for the groom , Dakshina Shramik for Pujari Maulana for solemnizing marriage , Provision of ground hangar for marriage functions involving 100 or more couples , Decoration grand and attractive decoration of the stage and pandal , 02 to 04 large LED screens at the venue , Flower decoration at the entrance of the event venue and attractive entrance , Banner for the stage , Bluetooth Speaker (V3) (Q2) , Arrangement for snacks of 10 pieces each for the guests and parents , Arrangement for food for 10-10 persons each for bride groom and families , 05 kg Budhi Laddu per packet , Small basket of assorted dry fruits , Arrangement of Videography Photography from start to finish of entire programme , Big hoardings related to promotion of the scheme , Marriage Certificate Hard Paper Colour Printing with Lamination , Refreshments food arrangements and cultural programmes for special guests public representatives , Arrangement of cooler and heater according to season , Details of banner development block wise , Album and video recording of the entire program soft copy in pen drive , Marriage card as per requirement

Authority Records

SOCIAL WELFARE DEPARTMENT
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Documents 8

GeM-Bidding-9310929.pdf

Main Document

BOQ Document

BOQ

BOQ Document

BOQ

CATALOG-Specification-1

CATALOG Specification

BOQ Document

BOQ

BOQ Document

BOQ

Buyer uploaded ATC document

ATC

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

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Bill of Quantities (BOQ) 12 Items Sign in for GEM prices

#11

Arrangement for snacks of 10 pieces each for the guests and parents

Arrangement for snacks of 10 pieces each for the guests and parents

800 pieces Delivery: 15 days
#12

Arrangement for food for 10-10 persons each for bride groom and families

Arrangement for food for 10-10 persons each for bride groom and families

800 pieces Delivery: 15 days
#13

05 kg Budhi Laddu per packet

6 kg Budhi Laddu per packet

800 pieces Delivery: 15 days
#14

Small basket of assorted dry fruits

Small basket of assorted dry fruits

800 pieces Delivery: 15 days
#15

Arrangement of Videography Photography from start to finish of entire programme

Arrangement of Videography Photography from start to finish of entire programme

800 pieces Delivery: 15 days
#16

Big hoardings related to promotion of the scheme

Big hoardings related to promotion of the scheme

800 pieces Delivery: 15 days
#17

Marriage Certificate Hard Paper Colour Printing with Lamination

Marriage Certificate Hard Paper Colour Printing with Lamination

800 pieces Delivery: 15 days
#18

Refreshments food arrangements and cultural programmes for special guests public representatives

Refreshments food arrangements and cultural programmes for special guests public representatives

800 pieces Delivery: 15 days
#19

Arrangement of cooler and heater according to season

Arrangement of cooler and heater according to season

800 pieces Delivery: 15 days
#20

Details of banner development block wise

Details of banner development block wise

800 pieces Delivery: 15 days
#21

Album and video recording of the entire program soft copy in pen drive

Album and video recording of the entire program soft copy in pen drive

800 pieces Delivery: 15 days
#22

Marriage card as per requirement

Marriage card as per requirement

800 pieces Delivery: 15 days

Technical Specifications 1 Item

Item #1 Details

View Catalog
Category Specification Requirement
Generic Parameters Speaker Type Bluetooth Speaker
Generic Parameters Total Power Rating (RMS) (in Watt) 45-50
Generic Parameters Amplifier Class Class B, Class AB, Class D, Class G, Class H Or higher
Performance Parameters Frequency Response Range (Lower Limit) 50 Hz - 60 Hz
Performance Parameters Frequency Response Range (Upper Limit) 17kHz - 18kHz
Performance Parameters Sensitivity (1W at 1m) 80dB - 85dB, 85dB - 90dB, 90dB - 95 dB, 95dB - 100 dB, 100dB - 105 dB, 105dB - 110 dB, 110dB - 115 dB Or higher
Performance Parameters Signal to Noise Ratio 60dB - 65dB, 65dB - 70dB, 70dB - 75dB, 75dB - 80dB, 80dB - 85dB, 85dB - 90dB Or higher
Construction Mounting Type of Speaker Floor-standing
Input Type Number of Aux input Connector - 1/4" TRS NA, 1, 2 Or higher
Input Type Number of Aux input Connector - 1/4" TS 1, 2 Or higher
Power Source Maximum Battery Backup time (in Hours) 4-5, 5-6, 6-7, 7-8, 8-9, 9-10, 10-11, 11-12, 12-13, 13-14, 14-15 Or higher

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Historical Data

Required Documents

1

Experience Criteria

2

Past Performance

3

Bidder Turnover

4

Certificate (Requested in ATC)

5

OEM Authorization Certificate

6

OEM Annual Turnover

7

Additional Doc 1 (Requested in ATC)

8

Additional Doc 2 (Requested in ATC)

9

Additional Doc 3 (Requested in ATC)

10

Additional Doc 4 (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria

11

the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer

Frequently Asked Questions

Key insights about UTTAR PRADESH tender market

How to bid for wedding event services tender in Lalitpur UP 2026

Bidders must submit EMD ₹120,000 with bid, GST, PAN, turnover proofs, and OEM authorizations. Ensure compliance with OEM turnover and positive net worth criteria; provide complete technical bid with AV specifications and decor scope.

What documents are required for Lalitpur wedding decor tender in 2026

Submit GST certificate, PAN, audited financials or CA certificate showing turnover, OEM authorization for primary product, experience certificates, technical bid, and EMD proof. Also include photographs or brochures for decor and AV capabilities.

What are the AV specifications for LED screens in this tender

BOQ requires 02-04 large LED screens with speaker and audio integration; ensure compatibility with Bluetooth Speaker V3, proper mounting, and safe electrical interfaces; document power ratings and mounting type in technical bid.

What is the EMD amount and how is it paid for this bid

EMD is ₹120,000; payment should be in the form of demand draft or online transfer as per tender terms, with bid submission proving funds availability and validity through bid opening.

What delivery terms apply to the 25% quantity variation clause

Option clause allows order quantity up to 25% more or less; delivery period is recalculated as (increased quantity/original quantity) × original delivery period, with minimum 30 days extension.

What experience criteria must OEMs meet for this procurement

OEMs must show three years of turnover history, positive net worth, and relevant event services capability; bunch bids require the primary product OEM to meet turnover criteria and provide certified financial statements.

What are the payment terms after delivery for this contract

Payment terms align with delivery milestones; suppliers must furnish compliant invoices, and payments are processed per the buyer’s standard terms after satisfactory completion and acceptance of AV and decor services.

How to ensure ISI or ISO standards apply to this tender

Reference to IS/ISO standards is required in technical compliance; include certificates and test reports for relevant equipment, ensuring standard conformity for AV gear and decor materials.

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