GEM

Indo Tibetan Border Police Furniture Tender 2025: IS 3312 Steel Almirah, Chairs, Tables Procurement India

Posted

23 Oct 2025, 11:44 am

Deadline

03 Nov 2025, 11:00 am

Location

KINNAUR , HIMACHAL PRADESH

Progress

Issue23 Oct 2025, 11:44 am
AwardPending
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Quantity

40

Category

Revolving Chair (V5)

Bid Type

Two Packet Bid

Categories 4

ALMIRAH STORAGE CHESTS AND CABINETS AND TRUNKS REVOLVING CHAIR STEEL ALMIRAH

Tender Overview

Indo Tibetan Border Police (ITBP) invites bids for multiple furniture items including Revolving Chair (V5) Q2, Chair Without Wheels for General Purpose (Q2), Executive Table (V3) Q2, and Steel Almirah/Cabinets conforming to IS 3312 (V4) Q3. The procurement covers diverse office furniture categories in India, with unspecified total quantity and estimated value in the notice. The tender highlights multi-item scope and a single contract structure that may involve varied delivery requirements. This procurement emphasizes standards compliance for steel almirahs (IS 3312) and general-purpose chairs/table assemblies, with a potential for quantity adjustments under clause 25% increased/decreased orders.

Technical Specifications & Requirements

  • Chairs: Type, seat height adjustment mechanism; cushion on seat; seat upholstery material; backrest height (low 200-400 mm; mid 400-700 mm; high >700 mm); backrest width (low 400-550 mm; mid 550-700 mm; high >700 mm); locking during tilt; lumbar support in backrest; headrest type and presence; armrest availability and type.
  • Tables: Understructure material and lamination, wooden leg thickness tolerance ±2 mm, modesty panel material and length, table top material, finish/lamination type, table top thickness tolerance ±5 mm, edge material, table top edge thickness ±5 mm, overall length ±50 mm, depth ±20 mm, adjustable table top height, ERU positioning, and extended return unit dimensions (width/depth ±20 mm).
  • Pedestals, keyboard trays, and accessories: keyboard tray availability; modesty panels; tie hanger material; hanging rods as applicable.
  • Almirah: steel construction compliant with IS 3312 (V4); lockers, drawers, and number of lockers as per clause; material of mild steel sheets; availability of a modesty panel and locking mechanism.
  • Warranty and standards: general warranty period in months; governing standards referenced; OEM authorization where required.

Terms, Conditions & Eligibility

  • EMD/ Bid security: amount not specified in the notice; bidder to follow standard declaration and security requirements per T&Cs.
  • Delivery flexibility: Purchaser reserves right to increase/decrease quantity up to 25% at contract award and during currency; extended delivery period calculations based on (increased quantity/original quantity) × original delivery period with a minimum 30 days.
  • Documentation: MSME/MII certificates, OEM authorization, GST registration, and bid security declaration must be provided as part of the tender package; firm GST certificate required.
  • Payment and compliance: terms refer to compliance with Buyer Added ATC clauses; bidders must align with these terms and fulfill all submission requirements under Terms & Conditions.

Key Specifications

    • IS 3312 (V4) compliant steel almirah/cabinet specifications
    • Chair requirements: seat height adjust mechanism, cushion on seat, seat upholstery material, backrest height and width ranges, tilting lock, lumbar support, headrest type, armrest type
    • Table: Table top material and finish/lamination, thickness tolerance ±5 mm, edge material, length tolerance ±50 mm, depth tolerance ±20 mm, wooden leg thickness tolerance ±2 mm
    • ERU and pedestal: Positioning, material type, extendable dimensions with ±20 mm tolerances
    • Modesty panel: material and length specifications; availability in certain configurations
    • General standards: governing standard references; types of mild steel sheets; availability of drawers and lockers

Terms & Conditions

  • Option clause allows ±25% quantity variation during contract and currency

  • OEM authorization and MSME/MII certificates required for eligibility

  • Delivery schedule linked to last delivery order date with minimum extension rules

  • GST, PAN, and bid security declaration must be submitted with bid

  • IS 3312 (V4) compliance for steel almirahs; chair/table specifications must be demonstrated

Important Clauses

Payment Terms

Payment terms follow Buyer ATC; suppliers must submit as per contract with applicable milestones and documentation.

Delivery Schedule

Delivery period starts from last date of original delivery order; option-driven extensions use calculated formula with minimum 30 days.

Penalties/Liquidated Damages

LD provisions indicated under ATC; actual LD rate not specified herein.

Bidder Eligibility

  • Proven track record in supplying office furniture, preferably to government or defence/public sector clients

  • Valid GST registration and financial stability documentation

  • Must provide OEM authorization certificates and experience certificates for similar projects

Technical Specifications 5 Items

Item #1 Details

View Catalog
Category Specification Requirement
GENERIC REQUIREMENTS Type of Chair Revolving Chair of Adjustable height with Wheels
GENERIC REQUIREMENTS Mechanism to adjust seat height Hydraulic Mechanism
CHAIR SEAT Availability of cushion on seat Yes
CHAIR SEAT Seat upholstery material Leather
CHAIR BACKREST Backrest Height (Low-back range: 200 - 400 mm, Mid-back range: 400 - 700 mm, High-back range: More than 700 mm) High-back
CHAIR BACKREST Backrest Width (Low: 400 - 550 mm, Mid: 550 - 700 mm, High: greater than 700 mm) High
CHAIR BACKREST Locking available while tilting backrest Yes
CHAIR BACKREST Lumbar Support available in Seat Backrest Yes
CHAIR BACKREST Headrest available in Chair Yes
CHAIR BACKREST Type of headrest Fixed with cushion
CHAIR ARMREST Armrest Available in the Chair Yes
CHAIR ARMREST Armrest Type Fixed armrest without cushion and padding

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Required Documents

1

GST registration certificate

2

PAN card

3

Experience certificates for similar furniture supply

4

Financial statements demonstrating financial stability

5

EMD/Security deposit or bid security declaration

6

Technical bid documents demonstrating compliance with IS 3312 for almirahs and relevant chair/table specs

7

OEM authorization certificate (where applicable)

Frequently Asked Questions

How to participate in ITBP furniture tender in India 2025 with IS 3312 requirements?

Bidders must submit GST registration, PAN, MSME/MII certificates, OEM authorization, and bid security declaration. Provide IS 3312 (V4) compliant steel almirah details, and demonstrate chair/table specifications with documentation. Ensure compliance with ITBP’s option clause and delivery terms through ATI terms.

What documents are required for ITBP chair and table tender submission in India?

Required documents include GST registration, PAN, experience certificates for similar furniture supply, financial statements, OEM authorization certificates, and bid security declaration. Include technical compliance evidence for chair mechanisms, backrest dimensions, and table top laminates per listed specs.

What are the technical specifications for the IS 3312 steel almirah in this ITBP tender?

Almirah specifications require IS 3312 (V4) compliance, steel sheet quality, presence of drawers or lockers as per clause, and security features such as locks. Also confirm availability of modesty panel and material details for doors as applicable to the cabinet design.

When is the delivery deadline under the ITBP furniture procurement terms?

Delivery periods are calculated from the last date of the original delivery order. If quantity increases, the extended delivery time follows the formula (Increase/Original) × Original period, with a minimum 30 days. Purchaser may extend further within contract limits.

What is the required OEM authorization for ITBP furniture supply?

Bidders must provide OEM authorization certificates for any non-self-manufactured items, ensuring product conformity with listed chair/table/al rich almirah specifications and IS 3312 compliance where applicable.

What are the key eligibility criteria for ITBP furniture tender in India 2025?

Eligibility includes prior experience in supplying government or large institutional furniture, valid GST registration, demonstrated financial stability, and submission of MSME/MII certificates and OEM authorizations as part of the bid package.

What is the scope of quantity changes allowed in the ITBP bid?

The purchaser reserves the right to increase or decrease quantity by up to 25% at contract award and during the contract currency, with extended delivery calculated accordingly and minimum 30 days extension rules.

What standards and certifications are required for ITBP furniture procurement?

Key requirements include IS 3312 for steel almirahs; IS/ISO-compliant chair and table components as applicable; OEM certifications; and governing standard references listed in the tender terms for furniture furniture.

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