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GEM

Information Technology Department Jammu & Kashmir LED Video Wall and IT Equipment Procurement 2025

Bid Publish Date

24-Dec-2025, 8:10 pm

Bid End Date

12-Jan-2026, 9:00 pm

EMD

₹2,00,000

Location

JAMMU , JAMMU AND KASHMIR

Latest Corrigendum Available

Progress

Issue24-Dec-2025, 8:10 pm
Corrigendum08-Jan-2026
AwardPending
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Quantity

34

Category

L3 Switch

Bid Type

Two Packet Bid

Categories 29

DIGITAL SCREEN DISCRETE COMPONENTS SECURITY CAMERAS ELECTRICAL OFFICE EQUIPMENTS AUDIO VIDEO EQUIPMENT CITY SURVEILLANCE MULTIFUNCTION PRINTERS CCTV SYSTEM VIDEO RECORDER HVAC HOTEL EQUIPMENTS WEB CAMERA FIRE EXTINGUISHERS IT EQUIPMENT UPS MULTI SERVICE SWITCH SWITCH PORT SURVEILLANCE EQUIPMENTS DISPLAY SYSTEM FIRE SUPPRESSION AUDIO VISUAL INSTRUMENT NETWORKING COMPONENT VIDEO OUTPUT DEVICE LAPTOP NETWORKING EQUIPMENTS LAN ATM DATA WALL DISPLAY

Tender Overview

The Information Technology Department Jammu & Kashmir invites bids for a multi-item IT and facility infrastructure procurement, encompassing items such as LED Video Wall, LED controllers, AIO workstations, laptops, MFP printers, L3/L2 network switches, structured LAN, UPS 5KVA, raised flooring, HVAC cooling, furniture, CCTV system, biometric access, and electrical/ fire suppression works. The tender mentions an EMD of ₹200,000 and a 16-item BOQ with unspecified quantities. Location is Jammu, Jammu & Kashmir 180001. The scope appears to cover supply, installation, integration, and potentially commissioning of a broad IT and facility upgrade under a single procurement vehicle. The bid terms include an option clause to adjust quantities by up to 25% during and after contract award, with delivery timelines tied to the original delivery period and extended periods. The RFP references attached specifications for evaluation, suggesting a uniform standard for all 16 items.

Technical Specifications & Requirements

  • No explicit item-level specifications are listed in the公开 tender; bidders should rely on the attached RFP/BOQ for detailed product requirements.
  • Potential categories include: LED Video Wall system, network switches (L3/L2), power backup (UPS 5KVA), raised flooring, and CCTV/biometric access components.
  • The tender emphasizes compliance with the specifications in the attached RFP; bidders must obtain the document and align proposals with the defined standards, installation scope, and integration requirements. EMD of ₹200,000 is a definite financial threshold.
  • The bidding process allows quantity fluctuation up to 25%, signaling flexible procurement based on evolving project needs.

Terms, Conditions & Eligibility

  • EMD: ₹200,000 as security deposit.
  • Option clause: Up to 25% quantity variation during and after contract, with corresponding delivery time adjustments.
  • Delivery timeline to commence from the last date of the original delivery order; extended delivery periods may apply as per option exercise.
  • Applicants must comply with the ATC and the attached RFP/specifications; non-compliance may disqualify bids.
  • The terms indicate acceptance of the Buyer’s tender-specific clauses and ATC provisions; bidders should review and incorporate these into technical and commercial bids.

Key Specifications

    • Product/service names: LED Video Wall, LED controller, AIO workstations, L3/L2 switches, Structured LAN, UPS 5KVA, Raised flooring, HVAC cooling, Furniture, CCTV, Biometric Access, Electrical Work, Fire Suppression
    • Estimated value: Not specified; EMD ₹200,000
    • Delivery location: Jammu, Jammu & Kashmir 180001
    • Key terms: 25% quantity option, ATC compliance, specifications per attached RFP
    • Experience/eligibility: Align with attached RFP and ATC clauses (not fully enumerated in tender data)

Terms & Conditions

  • EMD of ₹200,000 required with bid submission

  • Quantity can be increased/decreased up to 25% during/after contract at contracted rates

  • Delivery periods adjust proportionally; minimum extension rule applies

  • Bidders must adhere to attached RFP specifications and ATC clauses

  • Delivery starts from last date of original delivery order

Important Clauses

Payment Terms

Not explicitly stated; bidders should await terms in RFP/ATC and ensure EMD compliance with ₹200,000

Delivery Schedule

Delivery period commences from the last date of the original delivery order; option-based extensions follow the prescribed formula

Penalties/Liquidated Damages

Not detailed in available data; will be defined in RFP/ATC and purchase order

Bidder Eligibility

  • Submit EMD ₹200,000 as required by tender

  • Provide GST and PAN, plus financial and experience documentation

  • Demonstrate capability to supply/assemble/commission LED video wall, CCTV, network infrastructure, and UPS/HVAC components per attached RFP

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Bill of Quantities (BOQ) 16 Items

Item # Title Description Quantity Unit Consignee Delivery (Days)
1 LED Video Wall Full HD LED Video Wall 6 pieces veer.krishan 45
2 Led Controller Multi input controller 1 pieces veer.krishan 45
3 Aio Workstations All in One 12 pieces veer.krishan 45
4 Laptops Laptop 2 pieces veer.krishan 45
5 MFP Printers MFP Printers 2 pieces veer.krishan 45
6 L3 Switch L3 Switch 1 pieces veer.krishan 45
7 L2 PoE Switch L2 PoE Switch 1 pieces veer.krishan 45
8 Structured LAN Structured LAN 1 lot veer.krishan 45
9 UPS 5KVA UPS 5KVA 1 pieces veer.krishan 45
10 Raised Flooring Raised Flooring 1 lot veer.krishan 45
11 HVAC Cooling HVAC Cooling 1 pieces veer.krishan 45
12 Furniture Furniture 1 lot veer.krishan 45
13 CCTV System CCTV System 1 set veer.krishan 45
14 Biometric Access Biometric Access 1 set veer.krishan 45
15 Electrical Work Electrical Work 1 lot veer.krishan 45
16 Fire Suppression Fire Suppression 1 set veer.krishan 45

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Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates for similar IT/structural/installation projects

4

Financial statements (audited or certified)

5

EMD submission tracking (online or DD as applicable)

6

Technical bid documents and compliance statements

7

OEM authorizations or reseller confirmations (where applicable)

8

Any RFP/RFQ annexures referenced in the terms and conditions

Corrigendum Updates

1 Update
#1

Update

08-Jan-2026

Extended Deadline

12-Jan-2026, 9:00 pm

Opening Date

12-Jan-2026, 9:30 pm

Frequently Asked Questions

Key insights about JAMMU AND KASHMIR tender market

How to participate in LED video wall tender in Jammu Kashmir 2025

Bidders must meet eligibility criteria including GST registration, PAN, and financial statements, plus submit the ₹200,000 EMD. Review the attached RFP for technical specs, ATC clauses, and delivery terms. Prepare OEM authorizations if required and ensure compliance with 25% quantity variation terms.

What documents are required for IT Department Jammu procurement

Required documents include GST certificate, PAN, experience certificates for similar projects, audited financial statements, EMD submission receipts, technical bid responses, and OEM authorizations. Ensure all documents reflect current status and are ready to accompany the bid submission.

What are the delivery terms for the 25% quantity option clause

Delivery terms allow up to a 25% increase or decrease in quantity at contracted rates. Delivery timelines start from the last date of the original delivery order, with extended periods calculated as (additional quantity/original quantity) × original delivery period, minimum 30 days.

Which standards or specifications govern the LED equipment

The tender requires adherence to specifications in the attached RFP; bidders must obtain the RFP and ensure LED video wall, CCTV, and related equipment meet those conditions, including any ISI/ISO certifications if specified therein.

When is the EMD amount required for this procurement

The EMD is ₹200,000. Submit it along with the bid as per the tender’s ATC requirements; ensure proof of payment or online transfer is included in the bid submission package.

What is the scope of work for IT infrastructure in this tender

Scope includes supply, installation, and integration of LED video wall, LED controller, AIO workstations, laptops, MFP printers, network switches, LAN structure, UPS, raised flooring, HVAC, furniture, CCTV, biometric access, electrical work, and fire suppression—per attached RFP specifications.

How to verify eligibility criteria for Jammu procurement

Verify GST registration, PAN, prior experience certificates for similar projects, and financial health. Confirm alignment with attached RFP and ATC clauses, including OEM authorizations and warranty/AMC expectations as defined in the tender documents.