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Social Justice And Empowerment Department Rajasthan Medical Equipment Procurement 2025 - ISO 9001 BIS Certificates & Service Center Requirements

Bid Publish Date

31-Dec-2025, 12:54 pm

Bid End Date

17-Jan-2026, 1:00 pm

EMD

₹21,000

Location

JAIPUR , RAJASTHAN

Progress

Issue31-Dec-2025, 12:54 pm
AwardPending
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Quantity

16

Category

medical monitor

Bid Type

Two Packet Bid

Key Highlights

  • • Organizational context: Social Justice And Empowerment Department Rajasthan
  • • Item scope includes medical monitor, desktop PCs, printers, storage, and iPad tablet
  • • Emphasis on ISO 9001 certified manufacturer or OEM; BIS license and type test certificates
  • • In-state service centers required; establishment within 30 days of award
  • • Dedicated toll-free service number and escalation matrix mandated
  • • EMD amount specified as ₹21,000; GST as per actuals with cap per quoted rate
  • • Quantity adjustment up to 25% during and after award
  • • BOQ shows 9 items; detailed technical specs not provided in the tender data

Categories 5

AIR CONDITIONER COUGH AND COLD MEDICINE SCANNER PENTOPRAZOLE WINDOW

Tender Overview

The Social Justice And Empowerment Department Rajasthan seeks procurement across 9 item categories, including medical monitor, Desktop PCs (i3), 19-inch desktop, laser printer with scanner, color laser auto duplex multifunction with flatbed, 1.5 ton window AC, external 2TB hard drive, and a 12.7-inch iPad tablet. Estimated value is not disclosed; EMD is ₹21,000. Location target is Rajasthan; bidders must align to state service infrastructure and local support expectations. This package requires ISO 9001 certification and BIS/type test certificates, plus dedicated in-state service centers. The scope emphasizes compliance, after-sales support, and adherence to vendor terms with option to adjust quantities within 25%. Unique aspects include stringent certification and service-center requirements for carry-in or on-site warranty as applicable.

Technical Specifications & Requirements

  • Product names and categories drawn from the tender: medical monitoring devices and common office IT/electronics such as desktops, printers, storage devices, and mobile tablets.
  • Certifications required: ISO 9001 certification; BIS license; type test certificates; OEM authorizations as applicable.
  • Service readiness: functional service center in the state for each consignee location (30 days post-award if not existing); dedicated toll-free service support and an explicit escalation matrix.
  • General terms: GST handling is bidder’s responsibility; delivery periods and option-based quantity adjustments follow the 25% clause; delivery time calculation follows extended period rules.

Terms, Conditions & Eligibility

  • EMD: ₹21,000 (as per tender requirements).
  • Certifications required: ISO 9001; BIS licences and type-test certificates; other product-specific certifications as specified.
  • Service obligations: in-state service center presence or establishment within 30 days of award; dedicated service helpline and escalation matrix.
  • Financials: bidders must not be in liquidation or bankruptcy; GST compliance as per actuals; bid submission must include relevant certificates and undertakings.
  • Delivery and pricing: option clause allows quantity variation up to 25%; delivery timing follows original and extended period rules; payment terms align with state policy and verification of documents.
  • Documentation: submit GST, PAN, experience certificates, financial statements, EMD documents, OEM authorizations, and technical compliance certificates with bid.

Key Specifications

    • EMD amount: ₹21,000
    • Standards: ISO 9001 certification; BIS licence; type test certificates
    • Service: functional service centre in-state; 30 days to establish if not present
    • Support: dedicated toll-free service number; escalation matrix
    • Delivery: 25% quantity variation allowed; delivery period aligned with original/extended terms

Terms & Conditions

  • EMD of ₹21,000 required with bid submission

  • ISO 9001 and BIS certifications mandatory; include type test certificates

  • In-state service center presence or establishment within 30 days of award

Important Clauses

Payment Terms

GST handling to be borne by bidder; reimbursement as actuals or capped at quoted GST rate

Delivery Schedule

Option clause allows up to 25% quantity variation; delivery periods based on original and extended timelines

Penalties/Liquidated Damages

LD not specified in provided data; standard state procurement penalties to be confirmed in bid documents

Bidder Eligibility

  • Manufacturer or OEM with ISO 9001 certification

  • BIS license and type test certificates for offered products

  • Functional service centre capability in Rajasthan or commitment to establish within 30 days

  • Not under liquidation or bankruptcy; valid GST registration

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Bill of Quantities (BOQ) 9 Items

Item # Title Description Quantity Unit Consignee Delivery (Days)
1 medical monitor medical monitor 1 pieces buyer2.sjedr 45
2 desktop i3 desktop i3 3 pieces buyer2.sjedr 45
3 desktop 19 inch desktop 19 inch 2 pieces buyer2.sjedr 45
4 lazer printer with scanner lazer printer with scanner 3 pieces buyer2.sjedr 45
5 colour lazer Auto Duplex Multifunction colour lazer Auto Duplex Multifunction 1 pieces buyer2.sjedr 45
6 scaneeer flatbed scaneeer flatbed 1 pieces buyer2.sjedr 45
7 ac 1.5 tone Window ac 1.5 tone Window 3 pieces buyer2.sjedr 45
8 External hard drive 2tb External hard drive 2tb 1 pieces buyer2.sjedr 45
9 I pad Tablet 12.7inch I pad Tablet 12.7inch 1 pieces buyer2.sjedr 45

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Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates for similar procurement

4

Financial statements (as requested in tender)

5

EMD submission proof (₹21,000)

6

Technical bid documents confirming ISO 9001 and BIS compliance

7

OEM authorization letters

8

Type test certificates and product approvals as applicable

9

Any certificates prescribed in product specification by bid document

10

Declaration of non-liquidation or bankruptcy status

Frequently Asked Questions

Key insights about RAJASTHAN tender market

How to bid for office equipment tender in Rajasthan 2025 with ISO 9001?

Bidders must submit GST, PAN, experience certificates, financials, EMD of ₹21,000, and ISO 9001 plus BIS certificates. Include type-test results and OEM authorizations. Ensure in-state service capability or commitment within 30 days of award; provide toll-free support details and escalation matrix. Follow option-quantity terms up to 25% and comply with delivery timelines.

What documents are required for the Rajasthan procurement of IT devices?

Submit GST certificate, PAN, company financial statements, experience certificates for similar items, EMD receipt for ₹21,000, ISO 9001 and BIS certificates, type-test certificates, OEM authorization letters, and service-center proof in Rajasthan. Include technical compliance documents as prescribed and undertakings regarding financial stability.

What are the key standards for offered devices in this tender in Rajasthan?

Bidders must demonstrate ISO 9001 certification and a BIS license with corresponding type-test certificates for each product category. OEM authorizations should be provided where applicable. Ensure products meet standard compliance and provide certificates with bid submission to avoid rejection.

When is the delivery period and how are quantities adjusted in this bid?

Delivery periods follow the original order timeline, with potential extension based on the option clause. Quantity can increase or decrease by up to 25% during contract placement and within the currency period at contracted rates. Additional time is calculated as (increased quantity/original quantity) × original delivery period, minimum 30 days.

What is the EMD amount for this Rajasthan procurement and payment terms?

The bid requires an EMD of ₹21,000. GST handling is bidder’s responsibility with reimbursement as actuals or at the maximum quoted rate. Payment terms align with state policy and require submission of necessary documentation and compliant certificates before release.

How to verify service support requirements for the Rajasthan tendered equipment?

Provide a dedicated toll-free service number and an Escalation Matrix. If a local service center does not exist, establish one within 30 days of award and submit documentary evidence. Service center compliance is a prerequisite for payment release and warranty support in the state.

What items comprise the eligible procurement categories in this Rajasthan tender?

Items include a medical monitor, desktop PCs (i3), 19-inch desktops, laser printer with scanner, color laser multifunction with auto duplex and flatbed scanner, 1.5-ton window AC, external 2TB hard drive, and a 12.7-inch iPad tablet. Ensure all items have appropriate certifications and state-based service availability.