Kheda District Police Office Uniform Tender Gujarat Trousers, Beret Cap IS 5085, Socks 2026
Progress
Tender Overview
Kheda District Police Office (Gujarat) invites bids for police uniform items including trousers, beret cap as per IS 5085, and related accessories such as a nylon waist belt with buckle, and socks. The procurement includes both Army/Air/Navy Wing sizing (boys and girls) per IS 5085 size tables and requires advance samples for buyer approval. An EMD of ₹30,000 is mandated, along with NABL/ILAC or Central Government lab test reports to prove conformity. Data sheets must match offered specs, and the option clause permits up to 25% quantity variation. Delivery terms align with the last delivery order date; OEM turnover criteria apply. This tender requires a detailed data sheet, supply capability, and quality documentation to support conformity to defined standards. The project emphasizes standardized sizing, fabric descriptions (polyester-wool blends), and test reporting for uniform items.
Technical Specifications & Requirements
- Product scope includes trousers, beret cap IS 5085, nylon waist belt with rings, and socks.
- Size categories cover Army/Air/Navy Wings for both boys and girls per IS 5085 Table 1.
- Advance samples must be provided for buyer approval before supply commencement.
- Technical specification documents and test reports must be from NABL/ILAC accredited or Central Government Labs, demonstrating conformity.
- Knitting construction details (type, top of sock, heel/toe) and machine gauge/diameter must meet IS-based knitting standards.
- Data sheet alignment with product parameters is mandatory to avoid bid rejection.
Terms, Conditions & Eligibility
- EMD: ₹30,000 (tender must include EMD as per bid terms).
- Turnover criteria: Minimum average annual turnover for last 3 fiscal years; audited balance sheets or CA/CMA certificate required.
- Delivery: Compliance with original delivery schedule; option to extend up to 25% quantity with corresponding timelines.
- OEM turnover: OEM must meet turnover criteria; for bunch bids, OEM of primary product with highest bid value must satisfy criteria.
- Data sheet submission: Data Sheet of offered products must be uploaded and match technical parameters; non-conforming bids liable for rejection.
Key Specifications
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Product category: uniform items (trousers, beret cap IS 5085, nylon belt with buckle, socks)
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Size: Army/Air/Navy Wings, Boys and Girls; Size table per IS 5085 Table 1
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Test reports: NABL/ILAC accredited or Central Government Lab conformity proof
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Knit construction: specified knitting type, heel/toe, top of sock, machine diameter (mm), gauge (needles per inch)
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Advance samples: required prior to supply commencement
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Data sheet compliance: must exactly match product specifications
Terms & Conditions
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25% quantity variation allowed during contract and extended delivery period
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EMD of ₹30,000; bid validity and payment terms per T&C
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Data sheet alignment; mandatory NABL/ILAC or Central Lab test reports
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OEM turnover criteria must be met for bid and, if applicable, for primary product category
Important Clauses
Payment Terms
Contractual payment terms follow standard government procurement; ensure EMD submission of ₹30,000 and adherence to any milestone payments tied to delivery completion and acceptance.
Delivery Schedule
Delivery period to be counted from the last date of the original delivery order; option to extend time proportionally with a minimum 30 days; total quantity may vary up to 25%.
Penalties/Liquidated Damages
Penalties/LD provisions apply for delayed or non-conforming deliveries as per contract terms; ensure advance samples and test conformity to avoid penalties.
Bidder Eligibility
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Minimum three years of relevant experience in supplying police/uniform apparel or similar government procurement
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Average annual turnover meeting the bid document requirement for last 3 financial years
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OEM authorization for beret cap IS 5085 and associated uniform items; evidence of service centers
Tender Data
Bid Details
Quantity
2425
Category
Trousers Plain Weave Polyester and Viscose Dope Dyed (NCC)
Bid Type
Two Packet Bid
Bid Validity
180 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
RA Qualification Rule
H1-Highest Priced Bid Elimination
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
Yes
MII Purchase Preference
Yes
MII Preference Band
L1+20%
MSE Purchase Preference
Yes
MSE Preference Band
L1+20%
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
Yes
Bid Splitting Applied
No
Requirements
Past Performance
10 %
Experience Required
1 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
Yes
Item Category
Trousers Plain Weave Polyester and Viscose Dope Dyed (NCC) (Q3) , Beret Cap as per IS 5085 (Q3) , Waist Belt Nylon with Buckle and Rings for Facilitating Slithering / Rapping (MHA) (Q3) , socks (Q3)
Advisory Bank
State Bank of India
ePBG Percentage
5%
ePBG Duration (Months)
12
Payment Timelines
Payments shall be made to the Seller within 45 days of issue of consignee receipt-cum-acceptance certificate (CRAC) and on-line submission of bills (This is in supersession of 10 days time as provided in clause 12 of GeM GTC)
Delivery Details
Max Delivery Days
15
Delivery Locations
1
Delivery Cities
Kheda
Delivery Pincodes
387001
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Saiyad Rizwanmahhamad Rasidmiya | 387001,ashram road, near sardar bhavan | Kheda | Gujarat | 387001 | 609 | 15 | - |
Authority Records
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Documents 9
GeM-Bidding-9813726.pdf
Main Document
CATALOG-Specification-1
CATALOG Specification
Other Documents
OTHER
CATALOG-Specification-2
CATALOG Specification
CATALOG-Specification-3
CATALOG Specification
Other Documents
OTHER
CATALOG-Specification-4
CATALOG Specification
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Categories
4
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Required Documents
GST registration certificate
Permanent Account Number (PAN) card
Audited financial statements or CA/CMA certificate indicating turnover for last 3 financial years
EMD documentation (₹30,000) through online transfer or demand draft as specified
Technical bid documents including data sheets
OEM authorization and manufacturer/brand authorization letters
Quality/test reports from NABL/ILAC Central Government Lab
Advance sample submission commitment and approvals record
Any other documents specified in buyer terms (service centers, warranty, etc.)
Technical Specifications
4 Items
Item #1 Details
View Catalog| Category | Specification | Requirement |
|---|---|---|
| ITEM | Description of the item | Trousers Plain Weave Polyester & Viscose Dope Dyed Khaki- NCC ( Army Wing ) |
| UTILITY | Utility | Boys |
| SIZE | Army Wing and Air Wing Sizes- Boys | 5 |
| SIZE | Army Wing and Air Wing sizes- Girls | Not Applicable |
| SIZE | Naval Wing Sizes- Boys and Girls | Not Applicable |
| ADVANCE SAMPLE | Agree to provide Advance Sample(s) for buyer's approval before commencement of supply | Not Applicable |
Frequently Asked Questions
Key insights about GUJARAT tender market
How to bid in the Kheda Police uniform tender Gujarat 2026 for IS 5085 items?
Bidders must submit EMD ₹30,000, data sheets matching product specs, NABL/ILAC central lab test reports, and OEM authorizations. Ensure advance samples are provided for buyer approval before supply begins; turnover evidence for last 3 years is required along with GST/PAN documents.
What documents are required for Gujarat police uniform procurement tender?
Submit GST certificate, PAN, audited financials or CA/CMA turnover certificate for last 3 years, EMD proof of ₹30,000, data sheets, NABL/ILAC test reports, OEM authorization, and advance sample submission record; incl. data sheet alignment with specifications.
What standards apply to beret cap IS 5085 in this tender?
Beret cap must comply with IS 5085 standard; supplier must provide test reports proving conformity, and advance samples for buyer approval; ensure sizing per Table 1 and fabric description meets specification.
When is the delivery period and can quantity change during contract?
Delivery begins after the original delivery order date; quantity may be increased or decreased by up to 25% during contract; extended delivery time is proportional to quantity change with a minimum of 30 days.
What is the minimum turnover requirement for bidders in this Gujarat tender?
Bidders must meet the minimum average annual turnover as specified in the bid document for the last 3 financial years, supported by audited balance sheets or CA/CMA certificate; OEM turnover must also meet the criterion.
What about advance samples and data sheet verification in this tender?
Advance samples must be provided for buyer approval before supply; data sheets must be uploaded with bids and must match product specifications exactly to avoid rejection; mismatches can lead to bid rejection.
What reports are acceptable to prove product conformity for uniform items?
Acceptable test reports come from NABL/ILAC accredited labs or Central Government laboratories; ensure reports accompany the bid to validate conformity to IS 5085 and related specs.