Department of Defence Estate Uniforms Tender Chennai Tamil Nadu Shirts Half Pant Phinoform Belt PVC ID Card 2026
Bid Publish Date
05-Aug-2026, 6:05 pm
Bid End Date
20-Aug-2026, 11:00 am
Location
Progress
Key Highlights
- • MSME/NSIC EMD exemption eligibility
- • 5% performance security for orders >₹5 Lakh
- • Pre-bid meeting mandatory on 14-08-2026, 11:00-15:00
- • Quantity variation up to 25% during contract at same rates
- • Items: Shirts, Half Pant, Phinoform for Girls, Belt, PVC ID Card
- • CRAC submission for uniform items 2023-24 to 2025-26
- • Turnover and IT/Tax compliance documents required
- • GST registration and Government supply experience emphasized
Tender Overview
Department of Defence Estate in CHENNAI, TAMIL NADU invites bids for procurement of school uniform components including shirts, half pants, phinoform for girls, belts, and PVC ID cards. The BOQ lists 5 items with unspecified quantities, but the contract accommodates quantity variation up to 25% during and after award at contracted rates. MSME/NSIC bidders may receive EMD exemption, while orders above ₹5 Lakh require a 5% Performance Security Deposit via the E-Chhawani portal. A mandatory pre-bid meeting is scheduled for 14-08-2026, 11:00-15:00 and non-attendance entails rejection. Delivery timeline provisions tie to original delivery orders with adjustments for added quantities, minimum 30 days. This tender requires bidders to submit related uniforms with school-ware experience and prior government supply orders for multiple years. The vendor must align with the buyer’s technical scope within offered details.
Technical Specifications & Requirements
- No item-specific technical specifications are published in the tender text; however, the Buyer permits configuration within the offered technical details.
- Required sample submission during pre-bid, including the exact uniform items: Shirts, Half Pant, Phinoform, Belt, PVC ID Card, for evaluation against standard school uniform definitions.
- Mandatory documents: Pan Card, GST certificate, Income Tax Returns (AY 2023-24 to 2025-26), Government Experience Certificate for uniform supply, turnover certificate from CA with UDIN, pre-bid meeting participation.
- Additional references include prior Government supply orders for 2023-24 to 2025-26 and CRAC documentation for uniform items.
- The contractor may be configured as per buyer’s choice within the stated technical framework.
Terms, Conditions & Eligibility
- EMD exemption is allowed for bidders registered with MSME or NSIC.
- For orders exceeding ₹5 Lakh, a 5% Performance Security Deposit is required (via E-Chhawani).
- The option clause permits quantity variation up to 25% of bid quantity during contract and currency, at contracted rates.
- Pre-bid meeting attendance is mandatory; non-attendance leads to rejection.
- Required documentation includes: Pan Card, GST, IT Returns (AY 2023-24 to 2025-26), Government Uniform supply experience certificates, turnover certificate with UDIN, and CRAC for 2023-24 to 2025-26.
Key Specifications
-
Uniform categories: shirts, half pants, phinoform for girls, belts, PVC ID cards
-
Exact quantities not disclosed in BOQ; total items: 5
-
EMD: exemptions for MSME/NSIC; otherwise as per tender rules
-
Performance Security: 5% of bidding value for orders > ₹5 Lakh
-
Delivery terms: tied to original and extended quantity orders with minimum 30 days
-
Pre-bid meeting: 14-08-2026, 11:00-15:00 at notified venue
-
Document set: Pan, GST, IT returns, government supply experience, turnover certificate, CRAC
Terms & Conditions
-
Quantity variation up to 25% at contracted rates
-
Mandatory pre-bid meeting and sample submission
-
EMD exemption for MSME/NSIC; 5% performance security >₹5 Lakh
Important Clauses
Payment Terms
5% performance security for orders above ₹5 Lakh; EMD exemption applies for MSME/NSIC as allowed.
Delivery Schedule
Delivery period linked to original and extended quantities; minimum 30 days if extended; delivery starts after last date of original delivery order.
Penalties/Liquidated Damages
Not explicitly stated; standard contract penalties may apply per government procurement norms.
Bidder Eligibility
-
Submit Pan Card and GST registration
-
Provide IT Returns for AY 2023-24 to 2025-26
-
Demonstrate Government experience in uniform supply (shirts, half pant, phinoform, belt, PVC ID Card)
-
Meet turnover requirements as evidenced by CA certificate with UDIN
Tender Data
Bid Details
Quantity
9300
Category
Shirts Boys and Girls
Bid Type
Two Packet Bid
Bid Validity
180 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
RA Qualification Rule
H1-Highest Priced Bid Elimination
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
No
MII Purchase Preference
Yes
MII Preference Band
L1+20%
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
Yes
Bid Splitting Applied
No
Requirements
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
Yes
Item Category
Shirts Boys and Girls , Half Pants , Phinoform for Girls , Belt , ID Card
Pre-Bid & Qualification
Pre-Bid Date
14-08-2026 11:00:00
Pre-Bid Venue
Office of the Cantonment Board St.Thomas Mount cum Pallavaram North Parade Road, St.Thomas Mount Chennai-600 016. Ph. No. : 044-22311718 Mobile: 9790902313
Delivery Details
Max Delivery Days
20
Delivery Locations
1
Delivery Cities
Chennai
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| - | Chennai | Chennai | - | - | 3100 | 20 | - |
Authority Records
BID & GeM Expert Consultancy
End-to-end support — bid preparation, GeM registration, document filing & compliance by industry experts.
Free consultation · 24h response
Documents 6
GeM-Bidding-9714173.pdf
Main Document
BOQ Document
BOQ
BOQ Document
BOQ
Other Documents
OTHER
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Bill of Quantities (BOQ)
5 Items Sign in to view GEM price trends Sign in for GEM prices
Shirts Boys and Girls
Shirts Readymade Boys and Girls
Half Pants
Half Pants Readymade for Boys
Phinoform for Girls
Phinoform Readymade for Girls
Belt
School Belt Nylone Strip with Logo Printing
ID Card
Rope Printing, ID Card Printing, Take the Digital Photos PVC ID Card
| Item # | Title | Description | Quantity | Unit | Consignee | Delivery (Days) | Price Trends |
|---|---|---|---|---|---|---|---|
| 1 | Shirts Boys and Girls | Shirts Readymade Boys and Girls | 3,100 | pieces | skmani | 20 | |
| 2 | Half Pants | Half Pants Readymade for Boys | 1,700 | pieces | skmani | 20 | |
| 3 | Phinoform for Girls | Phinoform Readymade for Girls | 1,400 | pieces | skmani | 20 | |
| 4 | Belt | School Belt Nylone Strip with Logo Printing | 1,550 | pieces | skmani | 20 | |
| 5 | ID Card | Rope Printing, ID Card Printing, Take the Digital Photos PVC ID Card | 1,550 | pieces | skmani | 20 |
Categories
3
Required Documents
PAN card
GST registration certificate
Income Tax Returns for AY 2023-24, 2024-25, 2025-26
Government experience certificate for supply of uniforms (shirts, half pant, phinoform, belt, PVC ID card)
Turnover certificate from Chartered Accountant with UDIN
Pre-bid meeting attendance proof and sample uniform items
CRAC (GeM) for uniform items 2023-24 to 2025-26
EMD documentation (if applicable, or MSME/NSIC exemption proof)
Frequently Asked Questions
Key insights about TAMIL NADU tender market
How to bid for Department of Defence Estate uniform tender in Chennai?
bidders must submit Pan Card, GST registration, IT Returns for AY 2023-24 to 2025-26, Government uniform supply experience, turnover certificate with UDIN, and CRAC. MSME/NSIC exemption may apply for EMD; ensure attendance at the 14-08-2026 pre-bid meeting and submission of uniform samples for evaluation.
What documents are required for the Chennai uniform procurement bid 2026?
Required documents include PAN, GST, IT Returns AY 2023-24 to 2025-26, Government experience certificates for uniforms, turnover certificate with UDIN, CRAC for 2023-24 to 2025-26, and evidence of pre-bid meeting attendance and sample uniforms.
What is the EMD exemption criteria for the uniform supply tender in Tamil Nadu?
EMD exemption is available for bidders registered with MSME or NSIC. Non-exempt bidders must submit the standard EMD as per tender norms; ensure documentation proves eligibility and registration status during bid submission.
What are the key delivery terms for the defence uniform contract in Chennai?
Delivery is tied to the last date of the original delivery order with extended time calculated by (increased quantity/original quantity) × original period, minimum 30 days. The option clause allows up to 25% quantity variation at contracted rates during and after award.
What are the sample submission requirements for the pre-bid meeting?
Bidder must bring sample uniforms for Shirts, Half Pant, Phinoform, Belt, PVC ID Card and be prepared for evaluation against standard school uniform definitions during the 14-08-2026 meeting.
Which years’ government supply orders must be referenced for prior experience?
References should include uniform supply orders for the years 2023-24, 2024-25, and 2025-26, demonstrating prior government deployment of shirts, half pants, phinoform, belts, and PVC ID cards.
What is the role of CRAC in this Chennai tender?
The GeM CRAC documentation for uniforms 2023-24 to 2025-26 must be submitted, confirming receipt and acceptance of items by the consignee as part of bid compliance.
What is the required performance security for large uniform orders?
For L1 value bids above ₹5 Lakh, bidders must deposit 5% of the bidding value as Performance Security via the E-Chhawani portal, prior to execution of the work order.