Indian Air Force Toner Cartridges & Consumables Tender India 2026 ISO/IS Standards Budget ₹387,494.90
Progress
Key Highlights
- • OEM/Authorized Seller with India-registered office required for imported toner consumables
- • 25% quantity variation allowed during contract; extended delivery time linked to quantity changes
- • GST applicability clarified; reimbursement capped to actuals or quoted GST rate
- • Mandatory vendor documentation: PAN, GSTIN, Cancelled Cheque, EFT Mandate
- • Delivery terms tied to last date of original delivery and extended period calculations
- • No published BOQ items; category covers toner/ink cartridges and printer consumables
- • Bidders must upload all certificates or bid may be rejected
- • Estimated contract value stated as ₹387,494.90
Tender Overview
Organization: Indian Air Force (Department of Military Affairs). The procurement scope targets Toner Cartridges / Ink Cartridges / Printer Consumables. The tender carries an estimated value of ₹387,494.90 with an ambiguous start/end window and no BOQ line items published. A key differentiator is the option clause allowing up to 25% quantity variation at contracted rates, including extension of delivery periods proportional to the quantity change, subject to a minimum of 30 days. The procurement emphasizes compliance with supplier due diligence on GST and after-sales support for imported items through an Indian-registered OEM or authorized seller. Unique terms include mandatory vendor documentation and a flexible delivery framework tied to actual order placement.
Technical Specifications & Requirements
- No technical specifications are published in the tender data. Available information highlights the category as Toner Cartridges / Ink Cartridges / Consumables for Printers (Q2) and an estimated value of ₹387,494.90. The tender requires that bidders be prepared to supply standard printer consumables in line with Indian Air Force needs and to adhere to the option clause for quantity adjustments up to 25% during contract execution. For imported products, an OEM with an India-based registered office must provide after-sales service.
- Documentation obligations include standard bidder requirements and certificates; GST considerations will follow applicable rates with possible reimbursement limited to quoted GST or actuals. The absence of specific SKUs/part numbers means bidders should anticipate generic toner/ink consumables compatible with common printer models used in government contexts.
Terms, Conditions & Eligibility
- Option Clause: Purchaser may increase/decrease quantity up to 25% of bid quantity during contract and extend delivery time proportionally, with a minimum extension of 30 days.
- GST: Bidders must verify GST applicability; reimbursement limited to actuals or the lower of quoted GST, as per policy.
- Imported Products: If any item is imported, the OEM/Authorized Seller must have an India-registered office for after-sales support. Submit certificate evidencing this.
- Bidder Documentation: Submit PAN Card, GSTIN, Cancelled Cheque, and EFT Mandate certified by bank for Vendor Code creation.
- Acceptance of Documents: Failure to upload required certificates/documents may lead to bid rejection.
- Note: No explicit EMD amount is provided in the data; bidders should prepare per standard tender norms.
Key Specifications
-
Product category: Toner Cartridges / Ink Cartridges / Printer Consumables
-
Estimated contract value: ₹387,494.90
-
Option clause: +/- 25% quantity variation
-
Delivery extension rule: (Additional quantity ÷ Original quantity) × Original delivery period, min 30 days
-
Imported items: OEM with India-based registered office for support
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Documents: PAN, GSTIN, cancelled cheque, EFT mandate
-
GST: reimbursement as actuals or quoted rate (whichever is lower)
Terms & Conditions
-
Option clause allowing 25% quantity variation during contract
-
GST applicability and reimbursement rules explained
-
Mandatory vendor documentation and OEM for imported items
-
Delivery timelines tied to original and extended periods
Important Clauses
Payment Terms
GST-based reimbursement at actuals or lower quoted rate; no explicit advance terms provided.
Delivery Schedule
Delivery starts from last date of original delivery order; extended delivery time calculated as per option clause with min 30 days.
Penalties/Liquidated Damages
Not specified in data; standard government tender penalties may apply per contract terms.
Bidder Eligibility
-
Not under liquidation or similar proceedings; undertaking to this effect must be uploaded
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GST registration valid; authority to quote GST and claim reimbursement as per policy
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OEM/Authorized Seller for imported items with India-based service capability
Tender Data
Bid Details
Quantity
39
Category
Toner Cartridges / Ink Cartridges / Consumables for Printers
Bid Type
Two Packet Bid
Bid Validity
90 (Days)
Bid Type
Service
Evaluation
Item wise evaluation
Inspection Required
No
RA Qualification Rule
H1-Highest Priced Bid Elimination
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
No
MII Purchase Preference
No
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
Yes
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Min. Avg. Annual Turnover
1
OEM Avg. Turnover
4
Past Performance
50 %
Experience Required
2 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
Yes
Item Category
Toner Cartridges / Ink Cartridges / Consumables for Printers (Q2)
Delivery Details
Max Delivery Days
15
Delivery Locations
1
Delivery Cities
KAMRUP
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| - | KAMRUP | KAMRUP | - | - | 2 | 15 | - |
Authority Records
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Documents 3
GeM-Bidding-9904866.pdf
Main Document
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Categories
2
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Required Documents
PAN Card copy
GSTIN copy
Cancelled Cheque
EFT Mandate certified by bank
OEM authorization (if any imported items)
Bidder undertaking of non-liquidation/non-bankruptcy
GST compliance statement
Any certificates requested in ATC/Corrigendum
Frequently Asked Questions
Key insights about ASSAM tender market
How to bid for the toner cartridges tender in India for IAF 2026?
To bid, prepare PAN, GSTIN, cancelled cheque, and EFT mandate; ensure OEM authorization for imported items if applicable. Review option clause allowing up to 25% quantity changes and confirm GST applicability. Submit all required certificates with your bid and comply with vendor code creation procedures.
What documents are required for the IAF printer consumables bid 2026?
Submit PAN Card, GSTIN, Cancelled Cheque, and EFT Mandate certified by your bank. Include OEM authorization if importing items, and an undertaking confirming you are not under liquidation. Ensure GST compliance details accompany your bid submission.
What are the delivery terms for the IAF toner tender with quantity variation?
Delivery starts from the last date of the original delivery order. If quantity increases by up to 25%, extend delivery period proportionally using the formula (Additional quantity ÷ Original quantity) × Original delivery period, with a minimum extension of 30 days.
What standards or certifications are required for imported toner items?
Imported items must be supported by an OEM or authorized seller with an India-registered office for after-sales service. Certification to prove this requirement should be included in the bid, along with standard procurement documents.
What is the estimated contract value for the IAF printer consumables tender 2026?
The estimated value is ₹387,494.90. Bidders should price in line with this value and prepare for quantity adjustments up to 25% during contract execution, with delivery timelines adjusted accordingly.
How will GST reimbursement work for this IAF toner tender?
GST will be reimbursed based on actuals or the applicable rate, whichever is lower, limited to the quoted GST percentage. Bidders must determine GST implications before quoting and ensure compliance with government reimbursement norms.
What is the impact of the 25% option clause on pricing stability?
The option clause allows quantity variation up to 25% at contracted rates, which means the final contract value may increase or decrease. Bidders should price confidently, assuming the possibility of order quantity fluctuations and plan inventory accordingly.
What are the eligibility criteria for supplier participation in this IAF tender?
Eligible bidders must avoid liquidation or bankruptcy, upload a non-liquidation undertaking, provide PAN, GSTIN, and bank EFT mandate, and demonstrate OEM support for imported items. Compliance with ATC/corrigendum requirements is also essential for bid submission.