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GEM

BEL Department of Defence Production Workstation Laptop Tender Bangalore Karnataka 3 Years OEM Warranty 2025

Bid Publish Date

30-Dec-2025, 8:58 am

Bid End Date

02-Feb-2026, 9:00 am

Location

BANGALORE , KARNATAKA

Latest Corrigendum Available

Progress

Issue30-Dec-2025, 8:58 am
Corrigendum30-Jan-2026
AwardPending
Explore all 4 tabs to view complete tender details

Quantity

2

Bid Type

Two Packet Bid

Key Highlights

  • • Product category: Workstation Laptop with 3-year OEM warranty
  • • Delivery location: BEL, Bangalore, Karnataka; consignee address provided
  • • Option clause allowing ±25% quantity change during contract; extended delivery time rules apply
  • • Mandatory data sheet submission; mismatch leads to bid rejection
  • • GST handling: bidder bears GST liability; GST invoice and payment screenshots required on GeM
  • • 3 years residual market life requirement; not declared EOL by OEM within 3-year horizon
  • • Bidder documents: PAN, GSTIN, cancelled cheque, EFT mandate; OEM authorization may be needed
  • • Warranty: OEM certificate to be submitted at time of delivery; 3-year warranty period

Categories 2

LAPTOP ELECTRONIC COMPUTATIONAL DEVICE

Tender Overview

Organization: Bharat Electronics Limited (BEL) under the Department of Defence Production. Procurement category: Workstation Laptop for delivery at BEL, Bangalore-560013, Karnataka. Delivery address: Rajeev Kumar Gangwar, Manager/Purchase/EM. The bid requires a 3-year OEM warranty, with data sheets uploaded and product not declared end-of-life before the residual market life of 3 years. A 25% quantity option may be exercised during contract execution. Bidders must ensure GST compliance with actuals or prevailing rates. A data sheet mismatch can lead to bid rejection, and GST invoice plus GST portal screenshots must be uploaded on GeM during invoicing.

Technical Specifications & Requirements

  • Data Sheet of offered laptops to be uploaded and cross-checked with bid parameters.
  • Delivery & Installation at consignee location in Bengaluru, Karnataka; Installation & commissioning included if scope covers it.
  • Warranty: 3 years from final acceptance or after installation/testing completion, with OEM warranty certificates provided at delivery.
  • Non-obsolescence: product must have at least 3 years residual market life and not be declared EOL by OEM within that period.
  • Documentation: PAN, GSTIN, cancelled cheque, EFT mandate; data sheet must match technical parameters; GeM GST invoice and payment screenshot required.
  • Optional quantity: up to 25% increase or decrease from bid quantity; extended delivery time calculated per clause, minimum 30 days.
  • Supplier must ensure GST applicability and pass-through as per actuals or lower rate.

Terms & Eligibility

  • EMD: Not specified in available data; ensure bid documents include standard EMD as per BEL terms.
  • Documents to submit: PAN Card, GSTIN, Cancelled Cheque, EFT Mandate; OEM authorizations may be required; Data Sheet and GST invoice proof must be uploaded.
  • Delivery & Payment: Delivery to Bengaluru; payment terms aligned with GeM submission of GST invoice and portal payment confirmation; option clause allows quantity variation up to 25%; delivery period defaults to last delivery order date with extended time rules.
  • Quality & Compliance: No obsolescence; data sheet alignment; ensure products are not end-of-life before 3-year horizon; GST handling responsibility lies with bidder.

Key Specifications

  • Product: Workstation Laptop

  • Warranty: 3 years from final acceptance/installation

  • Delivery: to Bengaluru, Karnataka as per consignee address

  • Data Sheet: must match bid parameters; uploaded with bid

  • Market life: at least 3 years residual life, not pre-declared EOL by OEM

  • Quantity: option clause up to 25% variation; delivery period adjustment formula

Terms & Conditions

  • EMD amount not disclosed; bidders must verify BEL terms

  • GST responsibility on bidder; invoicing via GeM with GST proof

  • Delivery and installation to BEL consignee in Bengaluru

  • Warranty: 3-year OEM warranty with certificates

  • Data Sheet alignment is mandatory; bid may be rejected for mismatch

Important Clauses

Payment Terms

GST invoicing via GeM portal; GST payment proof required; actual GST rate to be used

Delivery Schedule

Delivery begins from last date of original delivery order; extended time per option clause with minimum 30 days

Penalties/Liquidated Damages

Not specified in available data; BEL terms usually include LD for late delivery; verify in final tender

Bidder Eligibility

  • Must supply non-obsolete workstation laptops with at least 3 years residual market life

  • Must provide OEM warranty certificates and data sheet alignment

  • Must meet GST compliance and provide GST invoice with payment proof

Documents 3

GeM-Bidding-8774610.pdf

Main Document

Other Documents

OTHER

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

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Required Documents

1

PAN Card copy

2

GSTIN copy

3

Cancelled cheque copy

4

EFT Mandate certified by bank

5

Data Sheet of offered laptops

6

OEM authorization (if applicable)

7

GST invoice copy and GST portal payment screenshot

8

Any OEM warranty certificate

Corrigendum Updates

7 Updates
#1

Update

30-Jan-2026

Extended Deadline

02-Feb-2026, 9:00 am

Opening Date

02-Feb-2026, 9:30 am

#2

Update

29-Jan-2026

Extended Deadline

31-Jan-2026, 9:00 am

Opening Date

31-Jan-2026, 9:30 am

#3

Update

28-Jan-2026

Extended Deadline

30-Jan-2026, 9:00 am

Opening Date

30-Jan-2026, 9:30 am

#4

Update

27-Jan-2026

Extended Deadline

28-Jan-2026, 9:00 am

Opening Date

28-Jan-2026, 9:30 am

#5

Update

22-Jan-2026

Extended Deadline

27-Jan-2026, 9:00 am

Opening Date

27-Jan-2026, 9:30 am

#6

Update

21-Jan-2026

Extended Deadline

24-Jan-2026, 9:00 am

Opening Date

24-Jan-2026, 9:30 am

#7

Update

01-Jan-2026

Extended Deadline

23-Jan-2026, 9:00 am

Opening Date

23-Jan-2026, 9:30 am

Frequently Asked Questions

Key insights about KARNATAKA tender market

How to bid for BEL workstation laptop tender in Bengaluru 2025?

Bidders must submit PAN, GSTIN, cancelled cheque, EFT mandate, and a data sheet matching the laptop specifications. Ensure the product has at least 3 years residual market life and provides a 3-year OEM warranty. Include OEM authorization if required and upload GST invoice proof on GeM.

What documents are required for BEL laptop procurement in Karnataka?

Required documents include PAN Card, GSTIN, cancelled cheque, EFT Mandate, Data Sheet of offered laptops, OEM authorization (if applicable), and OEM warranty certificates. GST invoice and GST payment screenshot must be uploaded on GeM during invoicing.

What are the delivery terms for BEL Bengaluru workstation laptops?

Delivery must be made to the consignee in Bengaluru, with installation/commissioning included if within scope. The option clause allows ±25% quantity change with extended delivery time calculated as (increased quantity/original quantity) × original delivery period, minimum 30 days.

What warranty is required for the laptop procurement in this BEL tender?

A 3-year OEM warranty is required from the date of final acceptance or after installation/testing completion, at the consignee location. The OEM certificates must be provided at delivery for verification.

How is GST handled for this BEL laptop tender in GeM?

Bidders pay GST; BEL reimburses GST at actuals or prevailing rate, whichever is lower. Upload scanned GST invoice and a GeM portal GST payment screenshot as part of invoice submission.

What is the minimum residual market life requirement for bids?

Bidders must offer products that have at least 3 years residual market life and must not be declared End-Of-Life by the OEM within that period.

Can BEL accept quantity variations during contract for laptops?

Yes. The purchaser reserves the right to increase or decrease quantity up to 25% at contract placement and during the currency of contract, with delivery time adjustments as specified in the option clause.

What happens if the data sheet does not match bidding parameters?

A mismatch between the uploaded data sheet and bid parameters can lead to rejection. Ensure all technical parameters exactly reflect the offered laptops and cross-check before submission.