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Ntpc Sail Power Company Ltd Security Equipment Tender Sundergarh Odisha 2026 - NSPCL Procurement 18-12 Month Warranty

Bid Publish Date

19-Feb-2026, 12:00 pm

Bid End Date

02-Mar-2026, 12:00 pm

Value

₹15,19,722

Location

SUNDARGARH , ODISHA

Progress

Issue19-Feb-2026, 12:00 pm
AwardPending
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Quantity

32

Category

M5682030012

Bid Type

Two Packet Bid

Key Highlights

  • • NSPCL inspection at stores with Nil-Deviation certificate and SPC
  • • 18-/12-month warranty for workmanship/defects per item
  • • Delivery extension clause allowing up to 25% quantity variation
  • • 100% payment within 10 days of receipt and acceptance
  • • Fitment/interchangeability guarantees for Drier spares
  • • GST applicability determined by bidder; GSTIN invoicing mandatory
  • • EFT mandate and PAN/GST copies required for bidder code creation
  • • Invoices must name the consignee with consignee GSTIN

Categories 27

BOILERS HEATING EQUIPMENT SPARES POOL HEATER SOLAR WATER HEATER PNEUMATIC LUBRICANT PRODUCT SOLAR GEYSER OILS SUPPLY COMPRESSOR VERTICAL COOLER WATER COOLED ENGINE GEOTHERMAL POWER PROJECT COOLER LIGHT MICROSCOPES BOX HEAT TRANSFER OIL SOLAR WATER SYSTEM DISTILLATION PLANT HEAT EXCHANGERS SOLAR HEATING LUBRICATING OILS MACHINE OIL BI DISTILLATION UNIT DISTILLATION HOT AIR BOILER HEAT PUMP TURBO COMPRESSORS

Tender Overview

Organization: Ntpc Sail Power Company Ltd, Sundargarh, Odisha; Estimated value: ₹1,519,722.00; Delivery priority: earliest possible per bid schedules; Locations: NSPCL stores in Sundargarh, Odisha; Quantity flexibility: up to 25% variation on order quantity; Payment: 100% within 10 days after receipt and acceptance; Warranty: 18/12 months against workmanship/defects; GST: bidder to determine applicable GST; Bill of Materials: 12 items listed in BOQ with unspecified quantities; unique requirement: fitment/interchangeability guarantee for drier spares; inspection at NSPCL stores. This procurement emphasizes strict adherence to long-text item specifications, conditional price variation, and pre-submission documentation.

Technical Specifications & Requirements

  • No explicit technical specifications provided in tender; emphasis on alignment with item long text and strict adherence to quoted materials.
  • Key checks during acceptance: visual inspection at NSPCL stores; endorsement of Nil-Deviation certificate; SPC and technical bid documents.
  • Warranty coverage: workmanship/defects for 18 months (manufacturing defects) and 12 months where applicable; fitment/interchangeability guarantee for spares related to the Drier.
  • Billing: invoices must be raised in the consignee name with consignee GSTIN; EFT mandates and bank-certified mandate required for vendor code creation.
  • Delivery: as per bid schedules; vendor encouraged to supply at earliest; no drawing/QP approval required.
  • Special instructions: items must match long-text descriptions; deviations must be clarified prior to bid submission.

Terms, Conditions & Eligibility

  • Delivery terms: delivery period per original order, with option to extend up to 25% quantity; minimum additional time 30 days; calculated by (additional quantity/original quantity) × original period.
  • EMD/financials: EMD not disclosed in data; GST to be determined by bidder; invoice to be GST-compliant.
  • Payment terms: 100% payment within 10 days after receipt and acceptance at NSPCL site stores.
  • Documents: PAN, GSTIN, cancelled cheque, EFT mandate; Techno-commercial offer with Nil-Deviation certificate; warranty/guarantee certificates; fitment/interchangeability certificates.
  • Quality/insurance: PBG not applicable; visual inspection and SPC requirements; warranty period specified; deviation handling on technical specs must be pre-submission.
  • Warranty support: 18/12 months for workmanship/defects.

Key Specifications

  • Estim. value: ₹1,519,722.00

  • Warranty: 18 months and 12 months as applicable

  • Delivery extension: up to 25% quantity increase

  • Payment: 100% within 10 days after receipt/acceptance

  • Fitment guarantee for Drier spares

  • Inspection: Visual at NSPCL stores; SPC required

Terms & Conditions

  • Delivery must follow bid schedules with possible 25% quantity variation

  • 100% payment terms; GST determined by bidder

  • Nil-Deviation certificate and warranty certificates required

Important Clauses

Payment Terms

100% payment within 10 days after receipt and acceptance at NSPCL site stores.

Delivery Schedule

Delivery as per bid schedules; extended time if option clause exercised; minimum 30 days when increasing quantity.

Penalties/Liquidated Damages

Not explicitly stated; performance-related inspection and warranty clauses imply penalties for defects

Bidder Eligibility

  • Eligibility to supply to NSPCL stores with GSTIN and PAN

  • Capability to provide 18-/12-month warranty and fitment guarantees

  • Financial stability evidenced by supplier documentation and EFT mandate

Documents 7

GeM-Bidding-9000023.pdf

Main Document

Other Documents

OTHER

BOQ Document

BOQ

BOQ Document

BOQ

BOQ Document

BOQ

Buyer uploaded ATC document

ATC

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

Bill of Quantities (BOQ) 12 Items

Item # Title Description Quantity Unit Consignee Delivery (Days)
1 M5682030012 SUMMITS SI 500 DW FILTER DRYER 3 no kiran.munda 90
2 M5682030014 SUMMITS SI 500 DW HEAT EXCHANGER 1 no kiran.munda 90
3 M5682040012 SUMMITS SI 160 DW FILTER DRYER REFRIGER 3 set kiran.munda 90
4 M5682040014 SUMMITS SI 160 DW HEAT EXCHANGER BOX TU 1 set kiran.munda 90
5 M5682050012 SUMMITS SI 80 DW FILTER DRYER REFRIGERA 2 set kiran.munda 90
6 M5682050014 SUMMITS SI 80 DW HEAT EXCHANGER BOX TUB 1 set kiran.munda 90
7 M5682060014 SUMMITS SI 50 DA HEAT EXCHANGER BOX TUB 1 set kiran.munda 90
8 M5682060012 SUMMITS SI 50 DA FILTER DRYER REFRIGERA 2 set kiran.munda 90
9 M5682030017 SUMMITS SI 500 DW SI 500 DW CONDENSER 1 no kiran.munda 90
10 M5682030018 SUMMITS SI 500 DW SI COMPRESSOR OIL 15 l kiran.munda 90
11 M5682040017 SUMMITS SI 160 DW SI 160 DW CONDENSER 1 no kiran.munda 90
12 M5682050017 SUMMITS SI 80 DW SI 80 DW CONDENSER 1 no kiran.munda 90

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Required Documents

1

Copy of PAN Card

2

Copy of GSTIN

3

Copy of Cancelled Cheque

4

Copy of EFT Mandate certified by Bank

5

Techno-commercial offer with Nil-Deviation certificate

6

Endorsed warranty/guarantee certificate

7

Fitment/Interchangeability Certificate

8

GST and invoice details aligned with consignee GSTIN

Frequently Asked Questions

Key insights about ODISHA tender market

How to bid for Ntpc Sail Power NSPCL security equipment tender in Sundargarh?

Bidders must submit PAN, GSTIN, cancelled cheque, and EFT mandate; provide Techno-commercial offer with Nil-Deviation certificate; warranty certificates and fitment/interchangeability certificates; ensure GST is applicable per local rules and delivery aligns with bid schedules.

What documents are required for NSPCL vendor code creation and bid submission?

Provide PAN, GSTIN, cancelled cheque, EFT mandate; Techno-commercial bid with Nil-Deviation; warranty/guarantee certificate; fitment/interchangeability certificate; ensure consignee GSTIN is on invoices and bid documents reflect NSPCL requirements.

What are the delivery and variation terms for NSPCL Sundargarh tender?

Quantity may vary up to 25% of bid quantity at purchase; extension up to the same proportion during contract; additional time computed as (additional/original) × original period, minimum 30 days, with possible extension to original delivery period.

What warranty is required for NSPCL material under this tender?

Items must be guaranteed against workmanship and manufacturing defects for 18 months from supply/use, and a separate guarantee period of 12 months where applicable; ensure warranty certificates accompany material delivery.

How is payment processed for NSPCL procurements in Sundargarh?

Full payment is due within 10 days of receipt and acceptance at NSPCL stores; ensure invoice is in consignee name with consignee GSTIN and GST rates are applied per bidder’s assessment.

What are the inspection requirements for NSPCL stores in this tender?

Visual inspection is conducted at NSPCL stores for acceptance; accompany with endorsed Nil-Deviation certificate, SPC, and all required warranty/technical certifications during evaluation.