Indian Army MT Spare Procurement Tiruvallur Tamil Nadu 2025 - Service Centre, Inspection & Sample Approval Requirements
Bid Publish Date
04-Dec-2025, 10:01 pm
Bid End Date
15-Dec-2025, 9:00 pm
Location
Progress
RAQuantity
28
Category
MT Spare 3
Bid Type
Two Packet Bid
Key Highlights
- • Mandatory functional Service Centre in each consignee state's location; 30-day establishment window if not existing
- • Advance sample submission within 5 days of award; modification response within 7 days
- • Post-receipt or pre-dispatch inspection option by nominated agency or Board of Officers
- • Turnover proof for last 3 years via audited statements or CA/CMA certificate
- • Bulk supply must match approved sample; potential contract termination for major deviations
- • Samples for testing provided free of cost; seller bears pre-sample production costs if samples rejected
- • Specifics on EMD, exact value, and delivery timelines are not provided in the available data
- • Bidder eligibility relies on statutory documents (GST, PAN) and performance capability
Categories
27
Tender Overview
Indian Army invites bids for MT Spare 1-8 categories in Tiruvallur, Tamil Nadu (600019). The tender outlines mandatory post-award service support via a functional state-wide service centre, with a 30-day deadline to establish if absent. Inspection options include pre-dispatch or post-receipt by a nominated agency or Board of Officers, emphasizing quality control. A critical step is the advance sample submission within 5 days of award, with modification feedback within 7 days. The contract requires turnover evidence for the past three financial years, as per the bid document, and ensures bulk supply aligns to approved samples. Estimated value and EMD details are not disclosed in available data.
Technical Specifications & Requirements
- Service & Support: Bidder/ OEM must maintain a Functional Service Centre in the state of each consignee location; establishment within 30 days of contract award if not present.
- Inspection: Pre-dispatch (optional) or Post Receipt Inspection by Board of Officers or nominated agency at consignee site.
- Sample Clause: Submit one advance sample within 5 days; buyer to approve or request modifications within 7 days; bulk supply must reflect approved sample. If buyer delays approval, delivery period is adjusted without LD; non-conforming samples may lead to fresh samples or contract termination. Samples for testing are free.
- Turnover: Minimum average annual turnover for the last three years must be demonstrated with audited statements or CA/CMA certificate, as indicated in the bid document.
Terms, Conditions & Eligibility
- EMD and exact financial thresholds are not disclosed here; bidders must provide documentary evidence per the bid document.
- Service Centre: Required in each state where consignments occur; 30-day establishment window if absent.
- Delivery: Not explicitly stated; delivery timelines get reset if buyer delays advance sample approval.
- Payment: Terms to be confirmed in the contract; typical practice includes payment after acceptance with documentary evidence.
- Documentation: GST registration, PAN, turnover certificates, experience certificates, OEM authorizations, and technical bid documents as applicable.
Key Specifications
-
Product category: MT Spare 1-8
-
Service Centre requirement: functional in each consignee state; 30-day establishment window
-
Inspection: Board of Officers or nominated inspection agency for post-receipt/ pre-dispatch checks
-
Advance sample: 5-day submission; 7-day modification feedback; bulk supply to approved sample
-
Turnover evidence: last 3 years, audited statements or CA/CMA certificate
Terms & Conditions
-
Mandatory state-wise Service Centre with 30-day setup window
-
Advance sample submission within 5 days and 7 days for acceptance feedback
-
Turnover evidence required for last three financial years
Important Clauses
Payment Terms
Payment terms to be specified in contract; typically after delivery and acceptance with documentary evidence
Delivery Schedule
Delivery period may be refined if there is a delay in advance sample approval; no LD specified upfront
Penalties/Liquidated Damages
Deviations from approved samples can lead to contract termination or requirement for new samples; LD terms will be contractually defined
Bidder Eligibility
-
Demonstrated experience in supplying MT spare parts or similar security equipment
-
Financial capacity with turnover evidence for last 3 years
-
Ability to establish/maintain service centres in multiple states as required
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
Yes
Item Category
MT Spare 1 , MT Spare 2 , MT Spare 3 , MT Spare 4 , MT Spare 5 , MT Spare 6 , MT Spare 7 , MT Spare 8
Authority Records
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Documents 4
GeM-Bidding-8674872.pdf
Main Document
BOQ Document
BOQ
BOQ Document
BOQ
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Bill of Quantities (BOQ)
8 Items Sign in to view GEM price trends Sign in for GEM prices
MT Spare 1
LV7/T-815/443-612-015-807 Air Pressure Governer
MT Spare 2
LV7/T-815/150-200-004-004 Hydraulic Cylinder HM 50/25/400-111.111
MT Spare 3
LV7/T-815/443-614-002-800 Compressor- 4102
MT Spare 4
LV7/T-815/443-415-003-000 Oil Pressure Gauge M93
MT Spare 5
LV7/T-815/425-111-009-000 Adopter
MT Spare 6
LV7/T-815/443-930-153-900 Switch
MT Spare 7
LV7/T-815/130-050-811-204 Spacer Washer 1.9
MT Spare 8
LV7/T-815/443-312-942-109 Position Lamp RH
| Item # | Title | Description | Quantity | Unit | Consignee | Delivery (Days) | Price Trends |
|---|---|---|---|---|---|---|---|
| 1 | MT Spare 1 | LV7/T-815/443-612-015-807 Air Pressure Governer | 3 | nos | dycomdt@124 | 30 | |
| 2 | MT Spare 2 | LV7/T-815/150-200-004-004 Hydraulic Cylinder HM 50/25/400-111.111 | 2 | nos | dycomdt@124 | 30 | |
| 3 | MT Spare 3 | LV7/T-815/443-614-002-800 Compressor- 4102 | 3 | nos | dycomdt@124 | 30 | |
| 4 | MT Spare 4 | LV7/T-815/443-415-003-000 Oil Pressure Gauge M93 | 2 | nos | dycomdt@124 | 30 | |
| 5 | MT Spare 5 | LV7/T-815/425-111-009-000 Adopter | 4 | nos | dycomdt@124 | 30 | |
| 6 | MT Spare 6 | LV7/T-815/443-930-153-900 Switch | 4 | nos | dycomdt@124 | 30 | |
| 7 | MT Spare 7 | LV7/T-815/130-050-811-204 Spacer Washer 1.9 | 6 | nos | dycomdt@124 | 30 | |
| 8 | MT Spare 8 | LV7/T-815/443-312-942-109 Position Lamp RH | 4 | nos | dycomdt@124 | 30 |
Required Documents
GST registration certificate
Permanent Account Number (PAN) card
Audited financial statements or CA/CMA turnover certificates for last 3 years
Experience certificates of similar MT spare supply
OEM authorization letters (if applicable)
Technical bid documents detailing capability for service centres and inspections
Any prior performance or maintenance certificates for security equipment (if available)
Reverse Auction Schedule
Start
18-Dec-2025, 12:00 pm
End
19-Dec-2025, 12:00 pm
Duration: 24 hours
Reverse Auction Document
✅ RA concluded. Check financial results for final rankings.
Technical Results
| S.No | Seller | Item | Date | Status |
|---|---|---|---|---|
| 1 | DURGA MOTOR & TRADING CO Under PMA | - | 09-12-2025 19:29:04 | |
| 2 | PRAKASH SUPPLY CORP. Under PMA | - | 11-12-2025 16:03:43 | |
| 3 | SUNDEEP AGENCIES Under PMA | - | 10-12-2025 17:53:24 |
Reverse Auction Results Final Prices
These are the final prices after the reverse auction event. Prices may be lower than initial bids.
| Rank | Seller | Final Price | Item |
|---|---|---|---|
| L1 | SUNDEEP AGENCIES(MSE,MII) Under PMA Winner | ₹3,27,545 | Item Categories : MT Spare 1,MT Spare 2,MT Spare 3,MT Spare 4,MT Spare 5,MT Spare 6,MT Spare 7,MT Spare 8 |
| L2 | PRAKASH SUPPLY CORP. (MSE,MII) Under PMA | ₹3,36,804 | Item Categories : MT Spare 1,MT Spare 2,MT Spare 3,MT Spare 4,MT Spare 5,MT Spare 6,MT Spare 7,MT Spare 8 |
| L3 | DURGA MOTOR & TRADING CO (MSE,MII) Under PMA | ₹3,36,860 | Item Categories : MT Spare 1,MT Spare 2,MT Spare 3,MT Spare 4,MT Spare 5,MT Spare 6,MT Spare 7,MT Spare 8 |
🎉 L1 Winner
SUNDEEP AGENCIES(MSE,MII) Under PMA
Final Price: ₹3,27,545
Frequently Asked Questions
Key insights about TAMIL NADU tender market
How to bid for Indian Army MT spare procurement in Tiruvallur Tamil Nadu 2025?
Bidders must meet essential eligibility, establish/confirm service centres in the state, provide turnover evidence for three years, and submit GST and PAN. Include OEM authorizations if required, and prepare for advance sample submission within 5 days of award, with 7 days for modification feedback before bulk supply.
What documents are required for MT spare tender submission in Tamil Nadu?
Submit GST certificate, PAN, three-year turnover certificates (audited or CA/CMA), experience certificates for MT spare supply, OEM authorizations, and technical bid documents detailing service capability and inspection readiness; ensure turnover and experience align with bid document directives.
What are the inspection requirements for MT spare procurement in Tiruvallur?
Inspection can be pre-dispatch at seller premises or post-receipt at the consignee site, conducted by a Board of Officers or a nominated inspection agency chosen by the buyer; ensure readiness for on-site inspection and provide samples if requested.
What is the advance sample process for MT spare tender 2025?
Within 5 days of award, submit one advance sample for buyer approval. If approved, bulk manufacturing proceeds; if modifications are requested, respond within 7 days. Delays in buyer approval can extend delivery timelines without penalty during the adjustment period.
What turnover evidence is required for eligibility in this MT spare tender?
Provide the average annual turnover for the last three financial years ending March 31, with audited balance sheets or CA/CMA certificates; data must demonstrate financial capacity to support MT spare supply and after-sales service commitments.
What are the payment terms for the MT spare contract in Tamil Nadu?
Payment terms will be defined in the contract; bidders should expect post-delivery acceptance payments with documentary evidence, subject to satisfying inspection and conformity with approved samples.
How does the 30-day service centre establishment impact delivery timelines?
If a local service centre does not exist, bidders must establish one within 30 days of contract award; this may influence commissioning timelines but is mandatory to ensure after-sales support and warranty service in the state.
What are the penalties for non-conformance with the approved MT spare sample?
Non-conformance may lead to calling fresh samples for approval or contract termination after notifying deviations; bulk supply must reflect approved specifications to avoid penalties or repudiation.
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Documents 4
GeM-Bidding-8674872.pdf
Main Document
BOQ Document
BOQ
BOQ Document
BOQ
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS