HPCL Upkeep Services Tender Jhajjar Haryana 2026 - PPE/Facilities Maintenance with ISI/ISO standards where applicable
Progress
Key Highlights
- • HPCL procurement for comprehensive facility upkeep across multiple areas in Jhajjhar, Haryana
- • EMD of ₹148000 required; lump-sum line-item quotes only; no unit rates
- • 50% quantity/duration variation allowed pre- and post-contract issuance
- • Mandatory submission: Form VI-1, Form 12, GST, PAN, Udyam, Integrity Pact, last 3 years financials
- • HPCL GTC precedence over GEM GTC; purchase preference for MSE bidders
Tender Overview
Hindustan Petroleum Corporation Ltd invites bids for a range of facility upkeep services in Jhajjhar, Haryana 124507 including upkeeping of buildings, toilets, parking, pumphouses, TTG/TTW, gardening, tank farm areas, and hospitality services (tea/coffee, catering). The opportunity includes multiple service lines with a single lump-sum quote per line and an **EMD of ₹ 148000, signaling a substantial scope. The tender emphasizes HPCL GTC precedence over GEM GTC and purchase preference to MSE bidders. Bidder must submit Form VI-1, Form 12, GST, PAN, Udyam, Integrity Pact (if applicable), and financials from the last 3 years.
Technical Specifications & Requirements
- No product specifications are provided; scope covers broad housekeeping and facility maintenance across multiple site areas in Haryana.
- EMD amount is ₹148000; LOA will reflect lump-sum quantities per service line item with a single quoted total.
- Buyer terms allow up to 50% variation in contract quantity or duration during issuance and in-contract changes, with consent for larger scope adjustments.
- Tender requires complete compliance documents including GST, PAN, Udyam, and financial statements; terms indicate contact with technical and purchase officers for clarifications.
- No BOQ items; scope is service-based with multiple line items that will be quoted as a lump-sum total per service.
Terms, Conditions & Eligibility
- EMD: ₹148000 to be submitted as per tender guidelines.
- Form VI-1 & Form 12: Upload duly filled and signed copies; include GST, PAN, Udyam, Integrity Pact (if applicable).
- Experience/Financials: Last 3 financial years P&L and balance sheet; relevance to similar facility maintenance works.
- Delivery/Performance: Lump-sum service delivery across locations; 50% scope variation allowed pre/post award.
- Payment Terms: To be specified; contact officer for clarity; read tender terms for schedule.
- Vendor Eligibility: HPCL GTC overrides GEM GTC; MSE bidders receive purchase preference; no unit-rate quoting; quote total rates for each service line item.
Key Specifications
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- Service scope: Upkeeping of buildings, toilets, parking, pumphouses, TTG/TTW, gardens, tank farm area, tea/coffee, catering, grass cutting and anti-weed spraying
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- EMD: ₹148000
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- Quantity: Lump-sum quantities per service line item; quoted as single total rate per line
-
- Variation: 50% change in contract quantity or duration allowed
-
- Documentation: GST, PAN, Udyam, Forms VI-1/12; last 3-year financials; integrity pact
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- Precedence: HPCL GTC takes precedence over GEM GTC; MSE purchase preference
Terms & Conditions
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EMD of ₹148000 must accompany bid as per HPCL terms
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Lump-sum quotation per service line; quantity shown as 1 on GEM
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50% variation in scope or duration permissible with consent
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Submit Form VI-1, Form 12, GST, PAN, Udyam, financials, and integrity pact
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HPCL GTC governs over GEM GTC; MSE bidders receive preference
Important Clauses
Payment Terms
Payment terms to be provided by HPCL; bidder to follow tender terms and officer guidance; seek clarification if required
Delivery Schedule
Delivery/completion timelines are defined per service line in the final contract; variations allowed up to 50% during contract issues
Penalties/Liquidated Damages
Penalties/LDs, if any, will be specified in contract; not detailed in tender; refer to HPCL GTC
Bidder Eligibility
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Registered vendor with GST and PAN
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Experience in facility maintenance or related services
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Financial statements for last 3 years and P&L/Balance sheet
Tender Data
Bid Details
Quantity
11
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Bid Type
Two Packet Bid
Bid Validity
120 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
Yes
MII Compliance
Yes
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Min. Avg. Annual Turnover
22
Experience Required
7 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Service
Bid To RA
No
Bid To RA Enabled
No
Item Category
Custom Bid for Services - Upkeeping of Buildings , Custom Bid for Services - Upkeeping of Toilets , Custom Bid for Services - Upkeeping of Parking Area , Custom Bid for Services - Upkeeping of all pumphouses, TTG and TTW , Custom Bid for Services - Gardening Services , Custom Bid for Services - Upkeeping of Tank Farm Area , Custom Bid for Services - Providing Tea/Coffee , Custom Bid for Services - Catering Services , Custom Bid for Services - Cutting Of Grass Using Petrol Driven Machine , Custom Bid for Services - Spraying Of Anti Weed Spray After Grass Cutting , Custom Bid for Services - Manual Grass Cutting Using Tools & Sickles
Advisory Bank
ICICI
ePBG Percentage
5%
ePBG Duration (Months)
21
Payment Timelines
Payments shall be made to the Seller within 15 days of issue of service delivery acceptance certificate (SDAC) and on-line submission of bills (This is in supersession of 10 days time as provided in clause 12 of GeM GTC)
Delivery Details
Delivery Locations
1
Delivery Cities
Jhajjar
Delivery Pincodes
124505
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Dinesh Chand Meena | 124505,HINDUSTAN PETROLEUM CORPORATION LIMITED BAHADURGARH POL TERMINAL VILLAGE-ASAUDHA, DISTT- JHAJJAR BAHADURGARH, HARYANA-124505 | Jhajjar | Haryana | 124505 | Project / Lumpsum Based | - | - |
Authority Records
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Documents 9
GeM-Bidding-10051062.pdf
Main Document
Other Documents
OTHER
Other Documents
OTHER
Other Documents
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Other Documents
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GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Categories
18
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Required Documents
GST registration certificate
Permanent Account Number (PAN) card
Udyam registration certificate (if applicable)
Section VI-1 filled and signed
Form 12 with all requested attachments
Profit and Loss Statement & Balance Sheet for last 3 financial years
Experience certificates of similar works
PO/Completion letters for similar works and any invoices of comparable value
Integrity Pact (if applicable)
Frequently Asked Questions
Key insights about HARYANA tender market
How to bid on HPCL facility upkeep tender in Jhajjar Haryana 2026
Bidders must submit Form VI-1 and Form 12, GST, PAN, Udyam, and financial statements for the last 3 years. Include EMD of ₹148000 and complete Lump-sum quotes for each service line. HPCL GTC governs; contact the purchase officer for scope clarifications.
What documents are required for HPCL upkeeping services tender in Haryana
Required documents include GST certificate, PAN, Udyam certificate, Form VI-1, Form 12, last 3 years financials, experience certificates of similar work, PO/Invoices for comparable projects, and Integrity Pact if applicable.
What is the EMD amount for HPCL Jhajjar facility maintenance bid 2026
The EMD amount is ₹148000 and should be submitted with the bid as directed in the tender terms. Ensure proper bank details and submission method per HPCL/GeM guidelines.
What are the variation limits for contract quantity in HPCL tender Haryana
The buyer may increase or decrease contract quantity or duration up to 50 percent at contract issue and during the contract period, with consent from the service provider for larger scope changes.
What services are covered under HPCL Jhajjar upkeep tender 2026
Services include upkeeping of buildings, toilets, parking area, pumphouses, TTG/TTW, gardening, tank farm area, and hospitality tasks such as tea/coffee and catering, plus grass cutting and anti-weed spraying.
What standards or precedents apply to HPCL facility services tender
HPCL GTC governs the contract, overriding GEM GTC. MSE purchase preference applies. There are no explicit IS/ISO standards listed; ensure compliance with HPCL terms and any applicable Integrity Pact.
What is required to demonstrate prior experience for the HPCL bid
Submit experience certificates for similar works, along with PO, completion letters, and invoices of past projects matching the tender’s value ranges. Include last 3 years financial statements to prove stability.