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Indian Army Video Conferencing Equipment Tender North 24 Parganas West Bengal 2026 - HDMI 8x8 Switcher, V2 Cameras & DSP

Bid Publish Date

23-Feb-2026, 4:02 pm

Bid End Date

05-Mar-2026, 4:00 pm

Value

₹4,41,000

Location

24 PARAGANAS NORTH , WEST BENGAL

Progress

Issue23-Feb-2026, 4:02 pm
AwardPending
Explore all 4 tabs to view complete tender details

Quantity

3

Category

Video Conferencing Camera / Web Camera (V2)

Bid Type

Two Packet Bid

Categories 3

WEB WEB CAMERA CAMERA

Tender Overview

Indian Army invites bids for advanced video collaboration equipment including Video Conferencing Camera / Web Camera (V2), Speakerphone, and HDMI 8 x 8 Switcher (Q3) for deployment in North 24 Parganas, West Bengal (PIN 700057). Estimated value: ₹441,000. Scope covers PTZ capability, DSP processing, and on-site warranty with OEM support. The tender emphasizes integration with UC software, end-call functionality, and USB/audio outputs. A 25% quantity variation right exists, with extended delivery timelines calculated from the last delivery order date, minimum 30 days. Unique factor: government-grade audiovisual hardware for sensitive operations, requiring reliable regional logistics and OEM-backed service.

Technical Specifications & Requirements

  • Category: Video Conferencing Camera / Web Camera (V2), Speakerphone, HDMI 8 x 8 Switcher
  • PTZ Function: Present in camera capabilities
  • Resolution (Maximum) per camera: not specified in exact figures
  • Zoom Range Optical (Maximum): not specified
  • Field of View: not specified
  • Operating Conditions: Relative Humidity Non Condensing at 40°C
  • Warranty / Service: Comprehensive on-site warranty; On Site OEM Warranty (Year)
  • Microphones: Number of Microphones not specified
  • DSP Technology: Digital Signal Processing included
  • Connectivity: Auxiliary Audio Output Through Audio Jack
  • Functions: End or Reject Call support
  • OEM/Brand: On-site OEM warranty implied; no explicit brand mentioned

Terms, Conditions & Eligibility

  • EMD: Not specified in data; bidders should verify in terms
  • Delivery: Option clause allows +25% quantity; delivery period starts from last date of original delivery order, extended proportionally with minimum 30 days
  • Payment: Payment terms not detailed in data; confirm with tender documents
  • Documents: GST, PAN, experience certificates, financial statements, OEM authorizations, technical bid, EMD documents to be submitted per T&Cs
  • Warranty/Penalties: On-site OEM warranty; comprehensive on-site warranty terms to be confirmed; penalties/LD not detailed in available data
  • Eligibility: Demonstrated capability to supply UC-integrated hardware; adherence to vendor terms and regional logistics
  • Special Clauses: Quantity variation rights up to 25% at contracted rates; delivery timing linked to order extensions

Key Specifications

  • Video Conferencing Camera / Web Camera (V2) with PTZ capability

  • Speakerphone compatible with UC/video conferencing software

  • HDMI 8 x 8 Switcher for multi-source video routing

  • Maximum resolution per camera not disclosed; require ISI/ISQ compliance if applicable

  • Optical zoom range not disclosed; require specified optical zoom

  • Field of View not disclosed; bidders to provide FOV specs

  • Relative Humidity non-condensing at 40°C operating condition

  • Comprehensive on-site warranty; OEM on-site warranty provided

  • Number of microphones not disclosed; specify mic count and pickup range

  • Digital Signal Processing (DSP) technology for audio/video processing

  • Auxiliary Audio Output via Audio Jack

Terms & Conditions

  • Quantity may be increased by up to 25% during contract and again during currency at contracted rates

  • Delivery period starts from the last date of original delivery order; minimum 30 days for any additional time

  • On-site OEM warranty is required; ensure comprehensive warranty coverage and service support

Important Clauses

Payment Terms

Payment terms to be as per standard government contract; confirm milestones and any advance/retention terms during bid submission

Delivery Schedule

Delivery timeline governed by option clause; additional quantity delivery time proportionate to (additional/ original) × original delivery period, minimum 30 days

Penalties/Liquidated Damages

LD / penalties not detailed in provided data; bidders must review final terms in T&Cs and contract

Bidder Eligibility

  • Experience in supplying video conferencing hardware integrated with UC systems

  • Financial capacity to meet the estimated value of ₹441,000

  • Ability to provide OEM-backed on-site warranty and service support in West Bengal

Documents 6

GeM-Bidding-9031808.pdf

Main Document

CATALOG-Specification-1

CATALOG Specification

CATALOG-Specification-2

CATALOG Specification

Other Documents

OTHER

Buyer uploaded ATC document

ATC

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

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Technical Specifications 2 Items

Item #1 Details

View Catalog
Category Specification Requirement
Description/Application Genric Description Video Conferencing Camera
Genric PTZ Function Yes (High Precision Motorized-PTZ) Or higher
Genric Resolution (Maximum) each camera Full HD (1920 x 1080 Pixel), 4K HD (3840 X 2160 Pixel) Or higher
Genric Zoom Range Optical (Maximum) 30X Or higher
Genric Field of View (Degree) more than 60-75
Operating Conditions Relative Humidity Non Condensing at 40 deg C (%RH) 80, 85, 90 Or lower
Warranty / Service Comprehensive on site Warranty (Year) 3, 4, 5 Or higher

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Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates for similar video conferencing equipment projects

4

Financial statements (audited if available)

5

Earnest Money Deposit (EMD) documents or equivalent security as per tender terms

6

Technical bid submission documents

7

OEM authorization/authorization letter from manufacturer

8

Product datasheets and compliance certificates (DSP, audio, video standards)

9

OEM serviceability/maintenance capability statement

Frequently Asked Questions

Key insights about WEST BENGAL tender market

How to bid for Indian Army video conferencing equipment tender in West Bengal 2026?

Bidders should prepare GST, PAN, experience certificates, financials, OEM authorizations, EMD documents, and technical bid. Ensure DSP, HDMI 8x8 switcher, PTZ camera specs meet UC integration needs, and OEM on-site warranty terms are included. Follow option clause for quantity changes.

What documents are required for Indian Army UC hardware tender in North 24 Parganas?

Required documents include GST certificate, PAN, experience certificates for similar projects, financial statements, EMD, technical bid, OEM authorization, product datasheets, and service capability statements. Ensure compliance with terms on delivery and warranty from the OEM.

What are the technical specifications for the video conferencing cameras in this bid?

The tender requests PTZ functionality, maximum per-camera resolution, optical zoom range, and field of view, plus DSP for audio processing, and an auxiliary audio output via audio jack. Exact resolution and zoom values must be provided by bidders and validated in the final bid.

When is the delivery schedule and what is the option clause for quantities?

Delivery can be increased up to 25% of bid quantity at contract placement and during currency. Delivery periods start from the last date of the original delivery order with a minimum 30 days extension; percentage-based time adjustments apply.

What is the expected warranty coverage for the equipment under this tender?

The bid requires comprehensive on-site warranty with on-site OEM warranty coverage. Bidders must specify the warranty duration and post-sales service terms in the proposal, ensuring regional service availability in West Bengal.

Which standards or certifications are essential for bidder eligibility?

Bidders should provide OEM authorizations and product datasheets, with DSP and audio/video compliance details. While ISI/ISI may be relevant for hardware, confirm the exact standard codes with the tender documents and ensure UC compatibility.

What is the estimated value and scope of procurement for this Indian Army bid?

Estimated value is ₹441,000 for combined items: Video Conferencing Camera/Web Camera (V2), Speakerphone, and HDMI 8x8 Switcher. The scope includes compatibility with UC systems, on-site warranty, and option-based quantity variation up to 25%.