EPFO Nashik Photocopier Service & Maintenance Tender 2025 KYOCERA MFM - 25% Variation, 25% Excess, Maharashtra
Bid Publish Date
10-Nov-2025, 11:30 am
Bid End Date
20-Nov-2025, 12:00 pm
Location
Progress
Key Highlights
- • Critical brand/OEM requirement: Kyocera Photocopier Multifunction Machines (MFM) service and maintenance
- • Technical standards/certifications: Not specified; verify Kyocera-specific service guidelines
- • Special clauses: 25% quantity/duration variation; excess settlement option with supporting documents
- • Eligibility: Service provider must have a local office in the consignee state (Maharashtra) with documentary evidence
- • Warranty/AMC: Not explicit; ensure coverage terms align with EPFO maintenance contracts
- • Penalties/Performance: No explicit LD; confirm SLA-based penalties in final contract
- • Delivery/installation: On-site installation at EPFO Nashik; commissioning included if in scope
Tender Overview
The opportunity is issued by the EMPLOYEES PROVIDENT FUND ORGANISATION (EPFO) for full service and maintenance of Photocopier Multifunction Machines (MFM), specifically Kyocera models, with print/copy/scan capabilities. The procurement location is EPFO Nashik, Maharashtra, with installation/ commissioning at the stated address. Key differentiator includes an option clause enabling contract quantity or duration adjustment up to 25%, and an excess settlement mechanism allowing additional charges to be invoiced within defined limits. Service provider must maintain a local office in the consignee state, with documentary evidence required. The BOQ shows zero listed items, indicating a framework or service contract rather than itemized supply. The scope emphasizes service and maintenance rather than new equipment purchase, and documents must align with EPFO Nashik installation requirements.
- Organization: EPFO
- Product/Service: Photocopier MFM service & maintenance (Kyocera)
- Location: Nashik, Maharashtra
- Estimated value: Not disclosed
- Key differentiator: 25% variation allowance; excess settlement for addon charges
- Installation site: EPFO Nashik facility
- Contract type: Full service & maintenance rather than hardware procurement
Technical Specifications & Requirements
- Product category: Photocopier/Multifunction Machine service and maintenance for Kyocera models
- Service scope: preventive maintenance, on-site repair, consumables management (toner/cartridges supplied by service provider per terms), paper supply by buyer
- Delivery/installation: on-site installation at EPFO Nashik; commissioning included if covered in scope
- Office requirement: service provider must have a local office in the consignee state (documentary evidence required)
- Variation clause: contract quantity or duration can be increased/decreased by up to 25% at contract issue and post-issuance
- Excess settlement: additional charges allowed up to a specified percentage of item-level total value, with supporting documents
Terms, Conditions & Eligibility
- EMD: not specified in data; bidders should verify EPFO terms for security deposit/EMD submission
- Delivery timeline: not explicitly defined; installation at EPFO Nashik upon award
- Payment terms: not specified; bidders should rely on standard EPFO payment policies
- Documentation: submit evidence of local office and compliance documents; OEM authorization for Kyocera preferred
- Penalties: no explicit LD listed; refer to generic service contracts for performance-based penalties
- Warranty/AMC: scope mentions maintenance; explicit warranty terms not provided
Key Specifications
-
- Product/service: Photocopier/MFM maintenance for Kyocera models
-
- Scope: preventive maintenance, on-site repair, consumables management (toner/cartridges by provider, paper by buyer)
-
- Installation: on-site at EPFO Nashik; commissioning included if in scope
-
- Variation: contract quantity/duration up to 25%
-
- Extra charges: Excess settlement allowed with proper documentation
Terms & Conditions
-
Key Term 1: Potential 25% variation in quantity or duration at contract issue and after
-
Key Term 2: Excess settlement option with documented additional charges
-
Key Term 3: Local office requirement in Maharashtra with documentary evidence
Important Clauses
Payment Terms
Not explicitly stated; bidders should confirm EPFO standard payment schedule and any advance or milestone payments during bid submission
Delivery Schedule
Installation at EPFO Nashik; delivery/commissioning timeline to be defined in contract after award
Penalties/Liquidated Damages
No explicit LD; confirm SLA penalties and response times within final contract
Bidder Eligibility
-
Local Maharashtra office with documentary evidence
-
Experience in Kyocera MFM maintenance contracts
-
Financial stability with suitable statements
Technical Results
| S.No | Seller | Date | Status |
|---|---|---|---|
| 1 | ABHIGADGET Under PMA | 20-11-2025 11:42:34 | |
| 2 | IT SOLUTIONS Under PMA | 20-11-2025 11:43:34 | |
| 3 | Miran Enterprises Under PMA | 19-11-2025 19:45:42 |
Financial Results
| Rank | Seller | Price | Item |
|---|---|---|---|
| L1 | Miran Enterprises( MSE Social Category:General ) Under PMA | Item Categories : Full Service and Maintenance Contracts of Photocopier Machine - Multifunction Machines MFM; KYOCERa | |
| L2 | IT SOLUTIONS( MSE Social Category:General ) Under PMA | Item Categories : Full Service and Maintenance Contracts of Photocopier Machine - Multifunction Machines MFM; KYOCERa | |
| L3 | ABHIGADGET( MSE Social Category:OBC ) Under PMA | Item Categories : Full Service and Maintenance Contracts of Photocopier Machine - Multifunction Machines MFM; KYOCERa |
Tender Data
Bid Details
Quantity
5000
Bid Type
Two Packet Bid
Bid Validity
30 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Tech Clarification Time
2 Days
Requirements
Min. Avg. Annual Turnover
3
Experience Required
3 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Service
Bid To RA
No
Bid To RA Enabled
No
Item Category
Full Service and Maintenance Contracts of Photocopier Machine - Multifunction Machines MFM; KYOCERa; Any Service Provider; Paper to be provider by Buyer; Tonner/Cartridge to be provider by Service Provider.; Not Applicable; Not Applicable; Not Applic..
Authority Records
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Documents 3
GeM-Bidding-8566481.pdf
Main Document
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Required Documents
GST registration certificate
Permanent Account Number (PAN) card
Experience certificates for similar photocopier service contracts
Financial statements or solvency proof
EMD/Security deposit details (as per EPFO terms)
Technical bid documents outlining service scope and response times
OEM Kyocera authorization or dealers' authorization
Frequently Asked Questions
Key insights about MAHARASHTRA tender market
How to bid for EPFO Nashik Kyocera MFM service tender in 2025?
Bidders must submit GST, PAN, experience certificates, financials, and OEM authorizations, along with technical bid. Ensure local Maharashtra office evidence and Kyocera OEM rights. Confirm the 25% quantity/duration variation and excess settlement provisions in the contract terms. Prepare installation plan for EPFO Nashik.
What documents are required for EPFO Nashik photocopier maintenance bid?
Required documents include GST certificate, PAN card, recent experience certificates for similar maintenance contracts, financial statements, EMD/Security deposit details, technical bid outlining service scope, and Kyocera OEM authorization. Local Maharashtra office proof is mandatory per terms.
What are the key technical requirements for Kyocera MFM service?
The scope covers preventive maintenance, on-site repair, and consumables management with toner supplied by provider. Paper supply remains with the buyer. Installation and commissioning at EPFO Nashik are required, with on-site support and documented performance standards to be agreed in the contract.
When is installation required for the Nashik EPFO tender?
Installation and commissioning are to be performed on-site at EPFO Nashik after contract award. Exact schedule will be finalized in the contract; bidders should propose a realistic on-site setup plan aligned with EPFO Nashik operations.
What is the significance of the 25% variation clause?
The contract allows a ±25% adjustment in quantity or duration at issue and post-issuance. Bidders must accept revised quantities or durations and adjust resources accordingly, documenting any changes to milestones and deliverables.
What is the excess settlement option in this tender?
Excess settlement permits additional charges up to a defined percentage of the item-level total value, with mandatory supporting documents. The total invoice must stay within the approved excess settlement percentage as per the order terms.
What are the payment terms for EPFO Nashik maintenance services?
Specific payment terms are not disclosed in the data; bidders should seek clarity on milestone payments, potential advances, and settlement timelines during bid submission and confirm in the final contract with EPFO Nashik.