Kozhikode Cab Hiring Tender 2025 SUV Monthly Basis 1200 km x 208 hours Kerala Local
Progress
Quantity
1
Bid Type
Two Packet Bid
Categories
1
Tender Overview
The opportunity is a monthly basis cab and taxi hiring tender located in Kozhikode, Kerala 673001 for an SUV fleet. Scope covers 1200 km per month and 208 driving hours with local travel. Estimated value is ₹66,300. The contract allows a +/- 25% variation in quantity or duration during issuance and post-award. The provider must ensure clean vehicles, professional drivers, and compliant payroll practices; higher emphasis on service support and documentation readiness. This tender emphasizes reliability, driver presentation, and consistent vehicle maintenance as differentiators. Unique aspects include the explicit driver conduct clause and mandatory evidence-based past experience.
Technical Specifications & Requirements
- Product/Service: Monthly basis cab & taxi hire service for SUV category
- Travel parameters: 1200 km per month and 208 hours; local route focus in Kozhikode
- Standards/quality: vehicle cleanliness, professional driver attire, and courteous behavior
- Support requirements: dedicated toll-free service line and escalation matrix for service issues
- Experience evidence: one of several accepted documents (contract copy with invoices, execution certificate, or third-party notes)
- Administrative: mandatory certificate uploads and adherence to buyer-specified ATC terms; assignment/sub-contract restrictions apply
- Payment/Payroll: service provider pays staff salaries first and provides PF/ESIC documentation with payments
Terms & Eligibility
- Variation: contract quantity/duration may be adjusted up to 25%; post-award limit remains at 25%
- Assignment/Sub-contract: requires prior written consent from buyer; joint liability remains with bidder and assignee
- Salary payments: provider must pay salaries first and furnish PF/ESIC and bank statements
- Compliance: failure to upload required certificates may result in bid rejection; dedicated support numbers and escalation matrix required
- Past experience: acceptable proofs include contracts with invoices, client execution certificates, or equivalent third-party documents
Key Specifications
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Product/service: Monthly SUV cab hire
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Distance: 1200 km per month
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Time: 208 driving hours per month
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Location: Kozhikode, Kerala
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Vehicle standards: well-maintained, clean interior/exterior
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Staff requirements: professional driver attire and conduct
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Support: dedicated toll-free service line; escalation matrix
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Payroll compliance: salaries paid by service provider with PF/ESIC documentation
Terms & Conditions
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25% quantity/duration variation allowed at the time of issue and post-award
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Contract assignment/sub-contract requires buyer consent; joint liability retained
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Service provider must pay staff salaries first and provide PF/ESIC records
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Mandatory certificate uploads; non-compliance leads to bid rejection
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Dedicated service support and escalation matrix required for all issues
Important Clauses
Payment Terms
Salaries to staff must be paid by the service provider first; furnish PF/ESIC and bank statements with payments; payment terms to be aligned with contract conditions
Delivery Schedule
Monthly allocation of 1200 km and 208 hours per vehicle; schedule to be delivered within the monthly cycle and subject to variation up to 25%
Penalties/Liquidated Damages
Penalty clauses may apply for non-compliance with vehicle standards, driver behavior, or payroll documentation; specifics to be detailed in contract ATC
Bidder Eligibility
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Demonstrated capability to provide SUV cab hire on a monthly basis in Kerala
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Valid GST and PAN with evidence of financial stability
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Experience proofs as allowed: contracts with invoices or client execution certificates
Additional Tender Data
Commercial Details
Tender Category
Service
Bid To RA
No
Bid To RA Enabled
No
Item Category
Monthly Basis Cab & Taxi Hiring Services - SUV; 1200 km x 208 hours; Local
Authority Records
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Documents 3
GeM-Bidding-8555828.pdf
Main Document
Scope Of Work Document
SCOPE_OF_WORK
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
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Required Documents
GST registration certificate
Permanent Account Number (PAN) card
Experience certificates or contract copies with self-certification
Financial statements or evidence of financial stability
EMD documents (if applicable per contract terms)
Technical bid documents and compliance certificates
OEM authorizations or driver/vehicle certifications (if required by ATC)
PF/ESIC documentation or equivalent payroll compliance evidence
Bank statements showing salary payments to staff
Past project experience proofs as outlined in terms (invoices, execution certificates, third-party notes)
Frequently Asked Questions
Key insights about KERALA tender market
How to bid for cab hiring tender in Kozhikode Kerala 2025?
Bidders must submit GST, PAN, experience proofs, and financial documents, along with a technical bid and any OEM authorizations. Ensure payroll compliance evidence (PF/ESIC) and vehicle maintenance plans. Include dedicated support contact details and an escalation matrix as required by ATC terms.
What documents are required for SUV cab tender in Kozhikode?
Required documents include GST registration, PAN card, experience certificates or contract copies with invoices, financial statements, EMD (if applicable), technical compliance certificates, OEM authorizations, and PF/ESIC payroll proof. Upload all certificates per buyer ATC to avoid rejection.
What are the technical requirements for monthly cab hiring in Kerala?
Technical requirements specify SUV category, 1200 km monthly, 208 driving hours, vehicle cleanliness, and professional driver conduct. A dedicated toll-free support line and escalation matrix must be provided, with compliance to payroll and social security documentation for staff.
What is the variation allowed for contract quantity in this tender?
Contract quantity or duration may be adjusted by up to 25% at the time of issue and remains at a maximum of 25% post-award. Bidders must accept revised quantity or duration as per ATC terms.
When will payroll and statutory compliance impact tender eligibility?
Noncompliance with payroll documents (PF, ESIC) or missing wage payment evidence can render the bid non-responsive. Ensure salaries are paid first with bank statements and statutory proofs included in submission.
What are the service-support requirements for bidders?
Bidders must provide a dedicated toll-free service number and a clear escalation matrix for service issues. The vehicle should be well-maintained, with driver conduct meeting professional standards and consistent vehicle upkeep.
What delivery expectations are there for the monthly SUV hire in Kozhikode?
Delivery expectations specify 1200 km per month and 208 hours of operation per vehicle within the monthly cycle. Schedule alignment with buyer demands is required; variations up to 25% may be accepted with approval.
What past-experience proofs are acceptable for eligibility?
Acceptable proofs include contract copies with invoices and bidder self-certification, client execution certificates with contract value, or third-party inspection notes. These demonstrate fulfillment of prior/cumulative experience in similar cab services.
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Documents 3
GeM-Bidding-8555828.pdf
Main Document
Scope Of Work Document
SCOPE_OF_WORK
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS