GEM

Indian Army Department Of Military Affairs Rubber and Engine Gen-Set Spare Parts Tender 2025 Rajasthan ISI/ISO Compliant

Posted

25 Oct 2025, 09:25 am

Deadline

04 Nov 2025, 10:00 am

EMD

₹36,000

Location

DARJEELING , WEST BENGAL

Progress

Issue25 Oct 2025, 09:25 am
AwardPending
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Quantity

1008

Category

Fuel pipe element

Bid Type

Two Packet Bid

Key Highlights

  • • Specific brand/OEM requirement: no explicit brands listed; focus on non-obsolete items with at least 5 years residual market life
  • • Technical standards or certifications: ISI/ISO compliance not explicitly specified; references to OEM life and govt supply experience
  • • Special clauses: 50% quantity variation rights; delivery period adjustments tied to orders
  • • Eligibility: 3 years government-supply experience; annual turnover criteria per bid document
  • • Warranty/AMC: not clearly defined in terms; ensure OEM support for spare parts
  • • Penalties/Performance bonds: not detailed in buyer terms

Categories 28

INSULATED WIRE FUEL FILTERS GENERATOR SPARE RING HOSE PIPE INJECTORS ENGINE PARTS ELECTRICAL FREQUENCY METERS ENGINE OIL SOLID ROCKET MOTORS SUMP CANOPY COOLER ROTARY COMPRESSOR DISTILLED WATER NOZZLE ELECTRICAL PRODUCTS ENGINE SEALING RING VOLT METER WIRE FAN FLEXIBLE WIRE LUBRICATING OILS FUEL PUMP AIR EXHAUSTER BUSH BLASTING MACHINE

Tender Overview

Organization: Indian Army, Department Of Military Affairs. Product category: Spare parts for diesel generator sets and ancillary components (rubber and metal couplings, mounting bolts, filters, belts, exhaust, fuel lines, injectors, sensors, gaskets, pistons, rings, bearings, washers, hoses, canopy lamps, MCBs, etc.) with multiple kVA ratings (7.5–63 KVA). Estimated value: not disclosed; EMD: ₹36,000. Location: location not specified in tender data. This procurement targets maintaining or refurbishing Genset power units across 15–60 KVA ranges, emphasizing non-obsolete, OEM-viable items with minimum five years market life. Unique aspects: broad list of spare parts across varied KVA gensets; bidder must demonstrate regular supply to govt bodies for 3 years; option to increase/decrease quantities up to 50% during contract term.

Technical Specifications & Requirements

  • No explicit technical specs provided in the tender text. Procurement scope inferred from BOQ category list includes components like Fuel filters, Oil filters, Air filters, Fuel pipes, Injector nozzles, Stoppers Solenoids, Voltage/Frequency meters, MCBs, and associated gaskets and hoses for 7.5–63 KVA Gen Sets.
  • Known EMD: ₹36,000.
  • Experience: bidder or OEM must have supplied similar government category products for at least 3 years; provide contracts as evidence. GST applicability noted; bidder bears GST as per actuals.
  • Conditions: 50% quantity fluctuation right for buyer; delivery period tied to delivery orders; turnover criteria apply (three-year average). Brand/OEM life expectancy constraint: minimum 5 years residual life; avoid end-of-life items.

Terms, Conditions & Eligibility

  • EMD: ₹36,000. Payment terms aligned to government norms; GST to be paid/reimbursed per actuals up to quoted rate.
  • Experience: supply of similar products to Central/State Govt or PSUs for 3 years; documentation to support yearly quantities.
  • Option Clause: quantity may be increased/decreased by up to 50%; delivery extension rules defined by formula, with minimum 30 days.
  • Documents: PAN, GSTIN, cancelled cheque, EFT mandate; bids require vendor code creation paperwork; NDA to be uploaded.
  • Warranty/penalties: not specified; ensure compliance with OEM market life requirement and non-obsolescence.
  • Turnover: minimum average annual turnover over last 3 financial years as per bid document (exact figure not disclosed).

Key Specifications

    • EMD: ₹36,000
    • Product scope: spare parts for diesel generators 7.5–63 KVA (filters, belts, fuel lines, injectors, solenoids, gaskets, pistons, etc.)
    • Delivery terms: delivery period linked to purchase orders; option to extend per clause
    • Experience: minimum 3 years in manufacturing/supplying similar govt-category products
    • Standards: not explicitly listed; reference to OEM validity and market life (minimum 5 years residual life)

Terms & Conditions

  • EMD of ₹36,000 and GST handling as per actuals

  • 3 years govt/PSU supply experience required

  • Quantity can vary up to 50% during placement and currency of contract

  • Delivery schedules tied to individual orders; minimum 30-day extension rule

  • Vendor code creation documentation mandatory

Important Clauses

Payment Terms

GST payable by bidder; reimbursement as actuals or at the applicable rate; payment terms governed by govt norms

Delivery Schedule

Delivery period to commence from date of each LOA; option clause may adjust timeline with minimum 30 days extension

Penalties/Liquidated Damages

Not explicitly described; bidders should assume standard govt LD practices unless stated

Bidder Eligibility

  • 3 years government/PSU supply experience for similar spare parts

  • Demonstrated annual turnover as per bid document (figure not disclosed)

  • Non-obsolete parts with at least 5 years residual life (OEM market feasibility)

Bill of Quantities (BOQ) 85 Items

Item # Title Description Quantity Unit Consignee Delivery (Days)
1 Rubber coupling Complete specification of items is attached in technical specification 6 nos 55user14 90
2 Metal coupling Complete specification of items is attached in technical specification 6 nos 55user14 90
3 Mounting bolt Complete specification of items is attached in technical specification 8 nos 55user14 90
4 Fuel filter Complete specification of items is attached in technical specification 8 nos 55user14 90
5 Engine oil filter Complete specification of items is attached in technical specification 8 nos 55user14 90
6 Air cleaner element Complete specification of items is attached in technical specification 10 nos 55user14 90
7 Fan belt Complete specification of items is attached in technical specification 6 nos 55user14 90
8 Exhaust fan Complete specification of items is attached in technical specification 6 nos 55user14 90
9 Fuel filter for 40 KVA Genr Set Complete specification of items is attached in technical specification 10 nos 55user14 90
10 Oil Filter for 40 KVA Genr Set Complete specification of items is attached in technical specification 8 nos 55user14 90
11 Air filter for 40 KVA Genr Set Complete specification of items is attached in technical specification 8 nos 55user14 90
12 Fuel pipe line for 40 KVA Genr Set Complete specification of items is attached in technical specification 6 nos 55user14 90
13 Injector Nozzle for 40 KVA Genr Set Complete specification of items is attached in technical specification 6 nos 55user14 90
14 Stopper Solenoid for 40 KVA Genr Set Complete specification of items is attached in technical specification 8 nos 55user14 90
15 Fuel pipe element Complete specification of items is attached in technical specification 6 nos 55user14 90
16 Fuel filter for 30 KVA Genr Set Complete specification of items is attached in technical specification 14 nos 55user14 90
17 Oil Filter for 30 KVA Genr Set Complete specification of items is attached in technical specification 16 nos 55user14 90
18 Air filter for 30 KVA Genr Set Complete specification of items is attached in technical specification 8 nos 55user14 90
19 Fuel pipe line for 30 KVA Genr Set Complete specification of items is attached in technical specification 12 nos 55user14 90
20 Injector Nozzle for 30 KVA Genr Set Complete specification of items is attached in technical specification 8 nos 55user14 90
21 Stopper Solenoid for 30 KVA Genr Set Complete specification of items is attached in technical specification 6 nos 55user14 90
22 Exhaust fan Complete specification of items is attached in technical specification 6 nos 55user14 90
23 Fuel pipe line for 60 KVA Genr Set Complete specification of items is attached in technical specification 6 nos 55user14 90
24 Piston for 20 KVA Gen Set Complete specification of items is attached in technical specification 8 nos 55user14 90
25 Piston ring set for 20 KVA Gen Set Complete specification of items is attached in technical specification 10 nos 55user14 90
26 Big end brg for 20 KVA Gen Set Complete specification of items is attached in technical specification 6 nos 55user14 90
27 Piston Pin for 20 KVA Gen Set Complete specification of items is attached in technical specification 10 nos 55user14 90
28 Piston Pin Bush for 20 KVA Gen Set Complete specification of items is attached in technical specification 10 nos 55user14 90
29 Injector Nozzle for 20 KVA Gen Set Complete specification of items is attached in technical specification 10 nos 55user14 90
30 Fuel Pipe for 20 KVA Gen Set Complete specification of items is attached in technical specification 14 nos 55user14 90
31 Oil Sump Gasket for 20 KVA Gen Set Complete specification of items is attached in technical specification 8 nos 55user14 90
32 Oil Cooler Rubber Seal for 20 KVA Gen Set Complete specification of items is attached in technical specification 8 nos 55user14 90
33 Tappet Cover Rubber Seal for 20 KVA Gen Set Complete specification of items is attached in technical specification 10 nos 55user14 90
34 Exhaust Pipe for 20 KVA Gen Set Complete specification of items is attached in technical specification 8 nos 55user14 90
35 Push rod oil Seal for 20 KVA Gen Set Complete specification of items is attached in technical specification 14 nos 55user14 90
36 Fan Belt for 20 KVA Gen Set Complete specification of items is attached in technical specification 6 nos 55user14 90
37 Oil Filter for 20 KVA Gen Set Complete specification of items is attached in technical specification 10 nos 55user14 90
38 Fuel Fiter for 20 KVA Gen Set Complete specification of items is attached in technical specification 18 nos 55user14 90
39 Fuel Filter for 15 KVA Gen Set Complete specification of items is attached in technical specification 10 nos 55user14 90
40 Oil Filter for 15 KVA Gen Set Complete specification of items is attached in technical specification 8 nos 55user14 90
41 Air Cleaner Hose Pipe for 15 KVA Gen Set Complete specification of items is attached in technical specification 8 nos 55user14 90
42 Fuel Pipe for 15 KVA Gen Set Complete specification of items is attached in technical specification 8 nos 55user14 90
43 Fuel Returning line for 15 KVA Gen Set Complete specification of items is attached in technical specification 6 nos 55user14 90
44 Injector Fuel Returning Pipe for 15 KVA Gen Set Complete specification of items is attached in technical specification 6 nos 55user14 90
45 Tppet cover Rubber seal for 15 KVA Gen Set Complete specification of items is attached in technical specification 8 nos 55user14 90
46 High Pressure line for 15 KVA Gen Set Complete specification of items is attached in technical specification 6 nos 55user14 90
47 MCB 15 AMP 4 Pole for 15 KVA Gen Set Complete specification of items is attached in technical specification 8 nos 55user14 90
48 Fuel Filter for 7.5 KVA Gen Set Complete specification of items is attached in technical specification 12 nos 55user14 90
49 Oil Filter for 7.5 KVA Gen Set Complete specification of items is attached in technical specification 8 nos 55user14 90
50 Air Cleaner Hose Pipe for 7.5 KVA Gen Set Complete specification of items is attached in technical specification 6 nos 55user14 90
51 Fuel Hose pipe for 7.5 KVA Gen Set Complete specification of items is attached in technical specification 8 nos 55user14 90
52 Injector Nozzle for 7.5 KVA Gen Set Complete specification of items is attached in technical specification 6 nos 55user14 90
53 Injector Fuel Returning Pipe for 7.5 KVA Gen Set Complete specification of items is attached in technical specification 8 nos 55user14 90
54 Tappet Cover Rubber Seal for 7.5 KVA Gen Set Complete specification of items is attached in technical specification 6 nos 55user14 90
55 Inlet Hose Gasket for 7.5 KVA Gen Set Complete specification of items is attached in technical specification 8 nos 55user14 90
56 Exhaust Hode Gasket for 7.5 KVA Gen Set Complete specification of items is attached in technical specification 10 nos 55user14 90
57 Single Element Fuel Pump for 7.5 KVA Gen Set Complete specification of items is attached in technical specification 10 nos 55user14 90
58 Volt Meter for 7.5 KVA Gen Set Complete specification of items is attached in technical specification 6 nos 55user14 90
59 Frequency Meter for 7.5 KVA Gen Set Complete specification of items is attached in technical specification 10 nos 55user14 90
60 MCB 10 Amp 4 Pole for 7.5 KVA Gen Set Complete specification of items is attached in technical specification 10 nos 55user14 90
61 Washer 19 mm for 7.5 KVA Gen Set Complete specification of items is attached in technical specification 30 nos 55user14 90
62 Washer 17mm for 7.5 KVA Gen Set Complete specification of items is attached in technical specification 24 nos 55user14 90
63 Washer 13mm for 7.5 KVA Gen Set Complete specification of items is attached in technical specification 30 nos 55user14 90
64 Distilled Water for 20 KVA Gen Set Complete specification of items is attached in technical specification 20 nos 55user14 90
65 Distilled Water for 30 KVA Gen Set Complete specification of items is attached in technical specification 18 nos 55user14 90
66 Distilled Water for 40 KVA Gen Set Complete specification of items is attached in technical specification 18 nos 55user14 90
67 Canopy Lamp 20 KVA Gen Set 12 V Complete specification of items is attached in technical specification 20 nos 55user14 90
68 Canopy Lamp 20 KVA Gen Set 24V Complete specification of items is attached in technical specification 20 nos 55user14 90
69 MCB 32 Amp TPN 20 KVA Gen Set Complete specification of items is attached in technical specification 14 nos 55user14 90
70 MCB 40 Amp TPN 20 KVA Gen Set Complete specification of items is attached in technical specification 18 nos 55user14 90
71 MCB 63 Amp 20 KVA Gen Set Complete specification of items is attached in technical specification 18 nos 55user14 90
72 Auto changover 32 Amp Complete specification of items is attached in technical specification 10 nos 55user14 90
73 Spark Plug 2.4 KVA Gen Set Complete specification of items is attached in technical specification 20 nos 55user14 90
74 Carboreter 2.4 KVA Gen Set Complete specification of items is attached in technical specification 18 nos 55user14 90
75 Flexible Wire Complete specification of items is attached in technical specification 80 mtr 55user14 90
76 Fuel Filter for 63 KVA Gen Set Complete specification of items is attached in technical specification 26 nos 55user14 90
77 Oil Filter for 63 KVA Gen Complete specification of items is attached in technical specification 20 nos 55user14 90
78 Air Filter for 63 KVA Gen Complete specification of items is attached in technical specification 20 nos 55user14 90
79 Fan Belt for 63 KVA Gen Complete specification of items is attached in technical specification 10 nos 55user14 90
80 Oil Filter for 5 KVA Gen Complete specification of items is attached in technical specification 10 nos 55user14 90
81 Fuel Filter for 5 KVA Gen Complete specification of items is attached in technical specification 10 nos 55user14 90
82 Head Piston Cyl for 5 KVA Gen Complete specification of items is attached in technical specification 8 nos 55user14 90
83 Oil Filter for 3.5 KVA Gen Complete specification of items is attached in technical specification 12 nos 55user14 90
84 Fuel Filter for 3.5 KVA Gen Complete specification of items is attached in technical specification 12 nos 55user14 90
85 Silencer Complete specification of items is attached in technical specification 10 nos 55user14 90

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Required Documents

1

Copy of PAN Card

2

Copy of GSTIN

3

Copy of Cancelled Cheque

4

Copy of EFT Mandate certified by Bank

5

Experience certificates showing supply to govt/PSU for 3 years

6

Contract copies for similar products during each year

7

Non-Disclosure Declaration on Bidder Letter Head

Frequently Asked Questions

How to bid for Indian Army genset spare parts tender in 2025?

Bidders should submit PAN, GSTIN, cancelled cheque, EFT mandate, and OEM authorizations while proving 3-year govt supply experience. Include contracts showing yearly quantities and ensure items are not obsolete with at least 5 years residual market life. Deliver along with EMD of ₹36,000 and adhere to 50% quantity variation rights.

What documents are required for govt genset parts procurement in 2025?

Required documents include PAN Card, GSTIN, cancelled cheque, EFT mandate, NDA, and experience contracts confirming govt/PSU supply for 3 years. OEM authorizations and financial statements may be requested. Ensure associated GST handling and vendor code creation during submission.

What are the technical scope items for 7.5–63 KVA genset spares?

Scope includes filters, belts, fuel pipes, injectors, solenoids, pistons, rings, bearings, gaskets, hoses, MCBs, meters, and canopy lamps. Ensure parts are not obsolete, with OEM compatibility, and meet minimum market-life requirements; verify exact model fit per gen-set rating.

What is the EMD for the GenSet spare parts tender in 2025?

The earnest money deposit (EMD) required is ₹36,000. Submit via online or demand draft as per tender guidelines; ensure alignment with GST and other statutory requirements for bid validity and contract award.

What delivery terms apply to the Indian Army genset parts contract?

Delivery periods are ordered per LOA; buyers may increase/decrease quantity up to 50%; extended delivery time is calculated by (additional quantity/original quantity) × original delivery period, with a minimum of 30 days.

Which experience criteria are essential for supplier eligibility?

Bidder or OEM must have supplied similar govt-category products for at least 3 years; provide copies of relevant contracts showing quantities supplied each year; for bunch bids, the primary product value must meet the criterion.

Are there any brand or certification constraints for the spares?

No specific brand is listed; emphasis is on non-obsolete parts with at least 5 years residual market life and continued OEM support. Ensure compatibility with the genset ratings (7.5–63 KVA) and standard government procurement norms.

Where can I find the exact GST treatment for this tender?

GST is to be checked by bidders; the buyer will reimburse as actuals or at applicable rates, subject to the quoted GST percentage. Ensure GSTIN validity and proper invoicing aligned to govt norms.