Border Roads Organisation Gear Lubricants Tender India 2026 IS 1118 8406 11656
Progress
RATender Overview
Border Roads Organisation invites bids for procurement of gear lubricants and antiwear hydraulic oil conforming to IS 1118 (Q3), IS 8406 (Q3), and IS 11656 (Q2). The scope covers extreme-pressure gear oil types, enclosed industrial gear drives lubrication, and antiwear hydraulic oil with specified viscosity grades. Key constraints include packing size and material, mode of supply, and conformity to governing standards. Estimated value and EMD are not disclosed. Bidders must ensure products are not end-of-life within at least 1 year residual market life, and provide required GST arrangements. The term emphasizes shelf life minimum of 1 year at the time of supply. This tender includes vendor code creation steps and hazardous material handling requirements.
Technical Specifications & Requirements
- Product types: Gear lubricants (extreme-pressure/multi-purpose) and antiwear hydraulic oil (extra heavy duty) as per IS 1118, IS 8406, IS 11656
- Viscosity grade: Specific grades to be offered per IS standards; ensure compatibility with enclosed industrial gear drives
- Packing: Defined packing size, packing material, and labeling including hazard symbols for hazardous chemicals
- Conformity: ISI/IS conformity and BIS/IS standards compliance; MSDS, batch numbers, shelf life details on packaging
- Delivery/Unit: Mode of supply, unit measurement, container size in liters, and delivery schedule requirements; warranty or shelf-life guarantees
- Quality/testing: Compliance with testing standards and documentation; supplier must provide certification and testing reports
- Brand/OEM: Any brand-specific requirements or OEM authorizations if stated
- Warranty/Support: Any warranty period or AMC expectations (if specified) and service support terms
Terms, Conditions & Eligibility
- EMD and exact value not disclosed; ensure residual market life of at least 1 year for offered products
- GST will be applied by bidder; reimbursement as per actual rates up to quoted percentage
- Required documents: PAN, GSTIN, cancelled cheque, EFT mandate; NDA clause applicable
- Hazardous materials handling: explicit packaging, labeling with hazard symbols, MSDS, batch no., MFD, shelf life
- Non-submission clause: no disclosure of contract terms; breach may invite legal action
- No explicit tender ID or dates; ensure compliance with delivery within stipulated period and termination rights if delivery fails
Key Specifications
-
Gear lubricants types: extreme-pressure multipurpose gear oil and antiwear hydraulic oil (extra heavy duty) per IS 1118, IS 8406, IS 11656
-
Viscosity grade must meet IS standard requirements and be suitable for enclosed industrial gear drives
-
Packing size and material must enable safe transport; labeling with hazard/ MSDS information for hazardous chemicals
-
Conformity testing: ISI/BIS standards and related certification; provide batch number and shelf life details
-
Mode of supply: defined unit, container size in liters, and delivery terms
Terms & Conditions
-
EMD amount is not disclosed; ensure bid eligibility with valid payment guarantees
-
Shelf life minimum of 1 year at the time of supply
-
GST as applicable; reimbursement per actual rates or quoted GST, whichever is lower
Important Clauses
Payment Terms
GST will be reimbursed as per actual or applicable rates; payment terms not fully specified in data
Delivery Schedule
Delivery period not disclosed; termination allowed if failure to deliver within stipulated period
Penalties/Liquidated Damages
Termination rights exist if material terms are not met or delivery is delayed
Bidder Eligibility
-
Offeror must ensure products are not end-of-life within 1 year residual market life
-
GST registration and PAN required; EFT mandate must be bank-certified
-
Hazardous material handling capability as per regulatory norms; MSDS and labeling must be provided
Reverse Auction Schedule
Start
23-Aug-2026, 9:00 am
End
24-Aug-2026, 9:00 am
Duration: 24 hours
Reverse Auction Document
✅ RA concluded. Check financial results for final rankings.
Tender Data
Bid Details
Quantity
1260
Category
Gear Lubricants, Multipurpose (?Extreme?Pressure?Gear? Oil?) (V3) Conforming to IS 1118
Bid Type
Two Packet Bid
Bid Validity
120 (Days)
Bid Type
Service
Evaluation
Item wise evaluation
Inspection Required
No
RA Qualification Rule
H1-Highest Priced Bid Elimination
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
No
MII Purchase Preference
Yes
MII Preference Band
L1+20%
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
Yes
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
Yes
Item Category
Gear Lubricants, Multipurpose (?Extreme?Pressure?Gear? Oil?) (V3) Conforming to IS 1118 (Q3) , Gear Lubricants for enclosed Industrial Gear Drives (V2) Conforming to IS 8406 (Q3) , Antiwear Hydraulic Oil, Extra Heavy Duty Type (V3) Conforming to IS 11656 (Q2)
Delivery Details
Max Delivery Days
30
Delivery Locations
1
Delivery Cities
SONITPUR
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| - | SONITPUR | SONITPUR | - | - | 630 | 30 | - |
Authority Records
BID & GeM Expert Consultancy
End-to-end support — bid preparation, GeM registration, document filing & compliance by industry experts.
Free consultation · 24h response
Documents 7
GeM-Bidding-9541286.pdf
Main Document
Buyer uploaded ATC document
ATC
GeM Category Specification
GEM_CATEGORY_SPECIFICATION
GeM Category Specification
GEM_CATEGORY_SPECIFICATION
GeM Category Specification
GEM_CATEGORY_SPECIFICATION
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Categories
12
Corrigendum Updates
1 Update Update
Extended Deadline
23-Jul-2026, 3:30 am
Opening Date
23-Jul-2026, 4:00 am
Required Documents
Copy of PAN Card
Copy of GSTIN
Copy of Cancelled Cheque
Copy of EFT Mandate duly certified by Bank
DMS/ MSDS for hazardous chemical handling (where applicable)
NDA/Non-Disclosure Declaration on bidder’s letter head
Proof of residual market life (1 year) for offered products
Technical compliance certificates showing IS 1118/IS 8406/IS 11656 conformity
Technical Specifications
4 Items
Item #1 Details
View Catalog| Category | Specification | Requirement |
|---|---|---|
| General Requirements | Types of Gear Lubricants, Multipurpose (?Extreme?Pressure?Gear?Oil?) | EP Type API GL-4, EP Type API GL-5 |
| General Requirements | Viscosity Grade | SAE 80W-90 |
| Packing and Marking | Packing Size | 210L |
Frequently Asked Questions
Key insights about ASSAM tender market
How to bid for gear lubricants tender in India BR0 2026?
Bidders should ensure products meet IS 1118, IS 8406, and IS 11656 standards and provide MSDS, batch numbers, shelf life, and packaging details. Include PAN, GSTIN, cancelled cheque, EFT mandate, and NDA. Ensure residual market life of at least 1 year and comply with hazardous material handling requirements.
What documents are required for BR0 gear oil procurement in 2026?
Submit PAN, GSTIN, cancelled cheque, EFT mandate, NDA, MSDS for hazardous materials, proof of product shelf life (1 year), and IS conformity certificates. Also provide technical compliance certificates showing IS 1118/8406/11656 adherence and vendor code documentation.
What standards govern gear lubricants in this BR0 tender in 2026?
Products must conform to IS 1118 for extreme-pressure gear oil, IS 8406 for gear lubricants, and IS 11656 for antiwear hydraulic oil. Vendors should supply conformity certificates, batch numbers, and shelf-life details matching these standards.
What is the delivery expectation for BR0 lubricant supply?
Delivery terms are not fully specified; the contract allows termination if delivery is delayed or cannot be completed within the stipulated period. Bidders should prepare a robust delivery plan, including batching and contingency schedules, compliant with hazardous material handling rules.
What is required for hazardous chemical handling in BR0 tender?
Provide MSDS, proper hazard symbols on packing, batch numbers, date of manufacturing, gross and net weight, and shelf life. Ensure all handling, transportation, and storage comply with regulatory health and environment standards, with explicit precautions.
How is GST handled in BR0 gear lubricant procurement 2026?
GST is payable by the bidder; reimbursement is as per actuals or the applicable rates, whichever is lower, up to the quoted GST percentage. Prepare GST invoices accurately aligned to prevailing rates.
What is the shelf life requirement for BR0 lubricants?
Shelf life must be a minimum of 1 year at the time of supply, with at least 1 year usable remaining on delivery. Provide documented shelf-life guarantee from the OEM and maintain stock accordingly.
What vendor documentation ensures eligibility for BR0 bid 2026?
Submit PAN, GSTIN, cancelled cheque, EFT mandate, NDA, MSDS, IS conformity certificates, and proof of residual market life. Ensure non-disclosure and compliance with hazardous material regulations to qualify for vendor code creation.