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West Central Railway Goods Transportation Service Tender Guna Madhya Pradesh 13 Ft Open Body LCV Trucks 36 Months 2025

Bid Publish Date

17-Nov-2025, 4:34 pm

Bid End Date

27-Nov-2025, 5:00 pm

EMD

₹80,908

Value

₹40,45,392

Location

GUNA , MADHYA PRADESH
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Progress

Issue17-Nov-2025, 4:34 pm
Award24-Dec-2025, 2:31 am
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Quantity

2

Bid Type

Single Packet Bid

Categories 2

VALVE PARTS AND ACCESSORIES TRANSPORTATION

Tender Overview

West Central Railway seeks to hire 02 open-body 13 ft LCV trucks for section SSE/PW/GUNA & SSE/PW/ASKN in Guna, Madhya Pradesh. Duration: 36 months (1095 days) with an estimated value of ₹4,045,392 and an EMD of ₹80,908. Scope covers railway material and personnel transport from 00:00 to 24:00 hours, up to 2000 km per month per truck, with replacements during servicing. The contract allows up to 25% variation in quantity or duration at issue and after award, and supports a flexible excess settlement mechanism for addon charges. The arrangement requires adherence to a fixed security deposit mechanism via FDR or PBG. Unique payment and payroll arrangements mandate salaries to deployed staff be paid by the supplier and documented by PF/ESIC and bank statements prior to buyer reimbursement.

  • Organization: West Central Railway (Indian Railways)
  • Location: GUNA, Madhya Pradesh (473001)
  • Category: Goods Transportation Service – Outside city within state; Railway Material with Railway personnel; Open Body LCV Truck
  • Estimated Value: ₹4,045,392; EMD: ₹80,908
  • Key differentiator: 36-month duration with 2000 km/month per truck and strict payroll compliance

Technical Specifications & Requirements

  • Vehicle type: 02 Open body 13 Ft LCV trucks; capacity and build to handle railway material
  • Operating window: 24/7 availability from LOA issue, replacement vehicle required during maintenance
  • Condition: Trucks to be mechanically sound, decently maintained, operable on rough/kachcha roads
  • Delivery/availability: As per railway demand; LOA-based deployment; must meet demand timing
  • Documentation/standards: Compliance with tender terms; ATC/GC Documentation if applicable; EMD and security deposits via PBG or FDR

Terms, Conditions & Eligibility

  • EMD: ₹80,908; payment terms aligned with GeM contract rules; option to furnish FDR as performance security
  • Contract flexibility: Up to 25% increase/decrease in quantity or duration
  • Excess settlement: Additional charges allowed up to a defined percentage of item-level value with documentation
  • Payroll requirement: Salaries of deployed staff to be paid by the service provider before claiming from buyer
  • Delivery terms: 00:00–24:00 hours availability; ensure substitute vehicle during servicing
  • Documentation required: GST, PAN, experience certificates, financials, PF/ESIC, bank statements, OEM authorizations (as applicable)

Key Specifications

    • Vehicle type: 02 x Open body 13 Ft LCV trucks
    • Contract duration: 36 months (1095 days)
    • Monthly running: up to 2000 KM per truck
    • Estimated value: ₹4,045,392; EMD: ₹80,908
    • Availability window: 00:00–24:00 Hrs; replacement vehicle required during servicing
    • Payment & payroll: salaries paid by supplier; document PF/ESIC; bank statements to support payments
    • Security: Can use PBG or FDR with specific endorsement and submission within 15 days of award

Terms & Conditions

  • EMD amount: ₹80,908; submission via online or demand draft as per GeM terms

  • Delivery: 24/7 deployment as per LOA; replacement vehicle during maintenance

  • Variation: contract quantity/duration may vary up to 25% at issue and post-award

Important Clauses

Payment Terms

Salaries of deployed staff paid by the service provider prior to claiming reimbursement; PF/ESIC certificates and bank statements to be submitted with invoices

Delivery Schedule

Vehicles to be available 24 hours from LOA; alternative vehicle to be provided during servicing

Penalties/Liquidated Damages

Not explicitly stated; contract allows 25% variation and excess settlement option with documentation

Bidder Eligibility

  • Experience in similar goods transportation for rail or heavy material within state

  • Financial stability evidenced by turnover and certificate submissions

  • Satisfactory payroll compliance (PF/ESIC) and GST compliance

Additional Tender Data

Commercial Details

Tender Category

Service

Bid To RA

No

Bid To RA Enabled

No

Item Category

Goods Transportation service - Monthly Based Service - Outside city within state; Railway Material along with Railway Men; Open Body LCV Truck

Authority Records

MINISTRY OF RAILWAYSWEST CENTRAL RAILWAY

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Documents 4

GeM-Bidding-8599194.pdf

Main Document

Scope Of Work Document

SCOPE_OF_WORK

Buyer uploaded ATC document

ATC

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates for similar transport contracts

4

Financial statements / turnover proof

5

EMD payment receipt

6

Technical bid documents confirming truck specification (02 x 13 ft open body LCV)

7

Bank guarantees or PBG; or FDR as security deposit

8

PF/ESIC compliance documents for staff

9

OEM authorizations or dealer certificates if applicable

Financial Results

Rank Seller Price Item
L1
CENTRAL ROAD LINES( MSE Social Category:General )    Under PMA
Item Categories : Goods Transportation service - Monthly Based Service - Outside city within state; Railway Material
L2
NEW RISHABH TRANSPORT COMPANY( MSE Social Category:General )    Under PMA
Item Categories : Goods Transportation service - Monthly Based Service - Outside city within state; Railway Material
L3
RAMVILAS MEENA( MSE Social Category:OBC )    Under PMA
Item Categories : Goods Transportation service - Monthly Based Service - Outside city within state; Railway Material
L4
M/S SANJAY TRANSPORT CORPORATION( MSE Social Category:General )    Under PMA
Item Categories : Goods Transportation service - Monthly Based Service - Outside city within state; Railway Material
L5
ADISHAKTI LOGISTICS PRIVATE LIMITED( MSE Social Category:SC )    Under PMA
Item Categories : Goods Transportation service - Monthly Based Service - Outside city within state; Railway Material
L6
SCC LOGISTIC SOLUTION( MSE Social Category:General )    Under PMA
Item Categories : Goods Transportation service - Monthly Based Service - Outside city within state; Railway Material

Contract / Result Documents 1

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Frequently Asked Questions

Key insights about MADHYA PRADESH tender market

How to bid for goods transport services in Guna Madhya Pradesh tender 2025?

Bidders must submit GST, PAN, experience certificates, financial statements, EMD ₹80,908, and security deposit via PBG or FDR. Provide 02 x 13 ft open-body LCV truck details, payroll compliance (PF/ESIC), and confirm 36-month deployment with up to 2000 km monthly per truck.

What documents are required for West Central Railway transport tender in 2025?

Submit GST registration, PAN, experience certificates for rail transport, financial statements, EMD receipt, technical bid confirming vehicle specs (02 x 13 ft LCV), OEM authorizations if any, and security deposit via PBG or FDR with endorsement within 15 days of award.

What are the technical specifications for the LCV trucks in this bid?

Two open-body 13 Ft LCV trucks required; mechanically sound, capable of carrying railway material on kachcha roads; 24/7 availability as per LOA; replacement vehicle during servicing must be provided.

When is the delivery window and payroll compliance required for bidders?

Vehicles must be available 00:00–24:00 hours; salaries of deployed staff must be paid by the service provider first, with PF/ESIC documentation and bank statements submitted with invoices.

What is the contract duration and running distance for this tender?

Contract duration is 36 months (1095 days); monthly running up to 2000 KM per truck, with potential quantity/duration variation up to 25% as per contract terms.

What is the EMD amount and acceptable security deposit options?

EMD is ₹80,908. Security deposit can be provided as a PBG or an FDR; FDR must be endorsed with buyer name and delivered within 15 days of award.

What are the payment terms and excess settlement provisions?

Invoices may include addons under excess settlement up to a defined percentage; ensure mandatory supporting documents; regular payments follow GeM terms after verification of payroll and statutory documents.

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