Custom Bid for Services - Manual sweeping cleaning and mopping work
Northern Railway
LUCKNOW, UTTAR PRADESH
Posted:
14 February 2026
Closed:
9 March 2026
GEM
GEM
Eastern Railway Malda Daily Cleaning Services Tender 2026 West Bengal - ISI/ISO Not Specified but 25% Scope Change & ₹60.06 Lakh Value
Bid Publish Date
20-May-2026, 6:03 pm
Bid End Date
11-Jun-2026, 3:00 pm
EMD
₹1,20,120
Value
₹60,05,855
Location
Progress
Issue20-May-2026, 6:03 pm
AwardPending
Quantity
1
Bid Type
Two Packet Bid
Key Highlights
- • Important brand/organisational details: Organization is Eastern Railway under Indian Railways, Malda, West Bengal.
- • Technical standards or certifications: Not specified in tender; bidders should rely on past experience proofs and standard service certifications if available.
- • Special clauses: 25% variation in contract quantity or duration; lump-sum scope expansion up to 25% with consent.
- • Eligibility criteria: Demonstrated past experience via contract copies or client certificates; submission of EMD ₹120,120.
- • Warranty/AMC: Not specified in provided data.
- • Penalties/Performance: Not explicitly stated; look for LD or performance clauses in ATC/SOW attachments.
- • Delivery: Hardcopy EMD submission required within 5 days post bid end/opening.
Categories
9
Tender Overview
Eastern Railway, operating in Malda, West Bengal invites bids for comprehensive Daily Cleaning, sweeping, washing, scrubbing, drainage cleaning, cobweb removal, mopping of officer chambers and offices, lawn maintenance/horticulture, and ferrous & non-ferrous material collection. Estimated contract value: ₹6,005,854.81 with EMD ₹120,120. Scope covers multiple facilities including officer chambers, offices, gardens, and waste/metal material handling. Tender allows a 25% variation in contract quantity or duration at issuance and up to 25% scope expansion with consent for lumpsum service contracts. Bidders must consider alternative EMD submission via FDR or DD payable in Kolkata and provide hardcopy within 5 days of bid end date/opening. The procurement emphasizes service delivery and compliance within Railway premises, with a clear emphasis on past experience as proof via multiple acceptable documents.
Technical Specifications & Requirements
- Scope of work includes: daily cleaning, sweeping, washing, scrubbing, drainage cleaning, cobweb removal, mopping, lawn maintenance/horticulture, and collection of ferrous & non-ferrous materials.
- EMD/PBG options: FDR in the name of A/C FA AND CAO / ER / KKK or Demand Draft payable at Kolkata; scanned proof to be uploaded; hardcopy delivery within 5 days.
- BOQ shows 0 items; project relies on scope documents attached by the buyer and past experience proof documents.
- No technical standards listed; bidders should prepare to demonstrate capability and past performance per terms.
Terms, Conditions & Eligibility
- EMD: ₹120,120; payment options include FDR or DD with Kolkata payable.
- Contract variation: up to 25% in quantity or duration; post-issuance adjustment allowed within 25% total.
- Past experience proof: contract copies, client execution certificates, or equivalent corroborating documents.
- Submission requires hardcopy delivery within 5 days of bid end/opening; scanned copies must be uploaded.
- No BOQ items; emphasis on service capability and compliance with buyer-specified terms.
Key Specifications
-
Scope: daily cleaning, sweeping, washing, scrubbing, drainage cleaning, cobweb removal, mopping of officer chamber & offices, lawn maintenance/horticulture, collection of ferrous & non-ferrous materials
-
EMD options: FDR in name of FA AND CAO / ER / KKK or DD payable at Kolkata; scanned proof required
-
Delivery requirement: hardcopy to be delivered within 5 days of bid end/opening date
-
BOQ: 0 items; relies on attached SOW and past experience documents
-
No explicit technical standards provided in tender data
Terms & Conditions
-
Contract quantity/duration may vary by up to 25% at contract issue
-
EMD of ₹120,120 can be provided via FDR or DD payable at Kolkata
-
Past experience proof accepted as per listed documents; no BOQ items
Important Clauses
Payment Terms
EMD ₹120,120; payment options include FDR or DD; hardcopy submission within 5 days of bid end/opening
Delivery Schedule
Hardcopy EMD documents must reach buyer within 5 days of bid end/opening date
Penalties/Liquidated Damages
Not explicitly stated in provided terms; refer to ATC and SOW attachments for LD details
Bidder Eligibility
-
Demonstrated past experience in similar cleaning/maintenance contracts
-
Financial capability to support 25% scope variation
-
Submission of EMD ₹120,120 via FDR or DD and corresponding documents
Additional Tender Data
Commercial Details
Tender Category
Service
Bid To RA
No
Bid To RA Enabled
No
Item Category
Custom Bid for Services - Daily Cleaning, sweeping, washing, scrubbing, drainage cleaning, cleaning of cobweb, mopping of officer chamber & offices, lawn maintenance/ horticulture of garden, collection of ferrous & non-ferrous materials includes load..
Authority Records
MINISTRY OF RAILWAYS
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Documents 12
GeM-Bidding-9357635.pdf
Main Document
Other Documents
OTHER
Other Documents
OTHER
Other Documents
OTHER
Other Documents
OTHER
Payment Terms & Condition
PAYMENT
Scope Of Work Document
SCOPE_OF_WORK
Other Documents
OTHER
Other Documents
OTHER
Buyer uploaded ATC document
ATC
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
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Historical Data
Required Documents
1
GST registration certificate
2
PAN card
3
Past experience proofs (contract copies, invoices with self-certification, execution certificates)
4
Financial statements
5
EMD submission documents (FDR or DD) with scanned copy
6
Technical bid documents and OEM authorizations (if applicable)
7
Paper copy to be delivered within 5 days of bid end/opening date
Frequently Asked Questions
Key insights about WEST BENGAL tender market
How to bid for the cleaning services tender in Malda 2026?
Bidders must demonstrate past experience with similar cleaning contracts, submit EMD ₹120,120 via FDR or DD payable at Kolkata, and upload scanned documents plus hardcopy within 5 days of bid end/opening. Ensure compliance with the scope and attach SOW/ATC attachments when submitting.
What documents are required for the Eastern Railway tender in Malda?
Required documents include GST registration, PAN card, experience certificates or contract proofs, financial statements, EMD proof (FDR/DD), technical bid documents, OEM authorizations if applicable, and the hardcopy submission within 5 days post bid end/date.
Which scope of work is covered under the Malda cleaning tender?
Scope covers daily cleaning, sweeping, washing, scrubbing, drainage cleaning, cobweb removal, mopping office spaces, lawn maintenance/horticulture, and collection of ferrous/non-ferrous materials. The BOQ contains 0 items; rely on SOW attachments.
What is the EMD amount and payment method for this tender?
EMD is ₹120,120. Payment options include a Fixed Deposit Receipt (FDR) or Account Payee Demand Draft payable at Kolkata; scanned proof must be uploaded and hardcopy delivered within 5 days.
What is the contract variation allowed for this tender in Malda?
The buyer may increase or decrease contract quantity or duration up to 25% at contract issue, and again up to 25% with consent after issuance, for lumpsum service contracts.
Are there any specific standards or certifications required for this tender?
No explicit technical standards are listed in the tender data. Bidders should rely on proof of past experience and compliance with general service norms; verify SOW/ATC attachments for any implied compliance requirements.
What is the delivery requirement for EMD documents after bid end?
Scanned EMD proofs must be uploaded with bid; hardcopy must reach the buyer within 5 days of bid end/opening date, ensuring timely verification.
Where should the DD or FDR be drawn for this procurement?
The DD or FDR should be drawn in favor of the designated authority FA AND CAO / ER / KKK; for FDR, ensure the deposit is pledgeable and indicates withdrawal conditions as per buyer requirements.
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Documents 12
GeM-Bidding-9357635.pdf
Main Document
Other Documents
OTHER
Other Documents
OTHER
Other Documents
OTHER
Other Documents
OTHER
Payment Terms & Condition
PAYMENT
Scope Of Work Document
SCOPE_OF_WORK
Other Documents
OTHER
Other Documents
OTHER
Buyer uploaded ATC document
ATC
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS