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North Eastern Farm Machinery Training And Testing Institute Chariali Library Management Software and Data Entry Services Tender Sonitpur Assam 2025

Bid Publish Date

17-Oct-2025, 5:25 pm

Bid End Date

13-Nov-2025, 6:00 pm

Location

SONITPUR , ASSAM

Latest Corrigendum Available

Progress

Issue17-Oct-2025, 5:25 pm
Technical27-10-2025 15:51:07
Financial
AwardCompleted
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Quantity

1

Bid Type

Two Packet Bid

Categories 5

BPO SERVICES DATA ENTRY ADMINISTRATIVE STAFF SOFTWARE

Tender Overview

The procurement is led by North Eastern Farm Machinery Training And Testing Institute Chariali, under the Department Of Agriculture Cooperation And Farmers Welfare, for library management software and data entry services in Sonitpur, Assam. The scope covers supply, installation, testing, commissioning of software, and training of operators with statutory clearances if applicable. A key term grants the purchaser authority to adjust quantities up to 25% during contract placement and currency, with delivery time recalculated per extended quantity rules. No BOQ items are listed, indicating a carry-forward or framework-style engagement. This tender emphasizes end-user training and compliance alongside core software delivery.

  • Location: Sonitpur, Assam
  • Organization: North Eastern Farm Machinery Training And Testing Institute Chariali
  • Product category: Library management software and data entry services
  • Delivery scope: Supply, installation, testing, commissioning, operator training, statutory clearances
  • Unique terms: Option to increase quantity up to 25%; delivery period adjustments based on formula; adherence to original contracted rates.
  • Context: Public procurement through a government department with ATC terms attached to the Buyer Added Terms and Conditions.

Technical Specifications & Requirements

Even though no technical specifications are published, the tender clearly defines the service outcome and deliverables:

  • Scope of supply includes complete lifecycle: supply, installation, testing, commissioning, and operator training
  • Training requirement: Training of operators is mandatory
  • Delivery/extension mechanics: Calculated extension time for additional quantity uses the formula: (Increased quantity ÷ Original quantity) × Original delivery period, with a minimum of 30 days
  • ATC context: An ATC document exists for bidders to view, indicating non-standard terms and compliance expectations
  • Category alignment: Software and data-entry services for library management in government procurement
  • No BOQ: 0 items listed in the BOQ; indicates potential turnkey or framework engagement

Terms, Conditions & Eligibility

  • Quantity adjustment: Up to 25% increase during contract and currency with contracted rates
  • Scope of supply: Includes supply, installation, testing, commissioning, operator training, and statutory clearances
  • Delivery timeline: Based on the last date of the original delivery order; extended delivery time follows the option clause
  • ATC/attachments: Buyer uploaded ATC document; bidders must review and comply
  • Documentation gaps: No explicit EMD, payment terms, or specific eligibility metrics published in the provided data

Key Specifications

    • Product category: Library management software and data entry services
    • Scope: Supply, installation, testing, commissioning, operator training, statutory clearances
    • Delivery/extension rule: Additional time = (Increased quantity ÷ Original quantity) × Original delivery period, minimum 30 days
    • ATC attachment: Review Buyer Uploaded ATC for compliance and special terms
    • BOQ: 0 items listed; implies turnkey or framework-based engagement

Terms & Conditions

  • Option Clause allows ±25% quantity variation with adjusted delivery time

  • Scope includes installation, testing, commissioning, and operator training

  • Statutory clearances, ATC terms, and 0-item BOQ imply framework engagement

Important Clauses

Delivery Terms

Delivery period commences from the last date of original delivery order; extension time calculated as (Increased quantity ÷ Original quantity) × Original delivery period, minimum 30 days

Scope of Supply

Bid price must include supply, installation, testing, commissioning of library management software, operator training, and any statutory clearances if required

Payment & Penalties

Specific payment terms and LD/penalty details not provided in the data; bidders must review ATC for exact terms

Bidder Eligibility

  • Experience in library management software implementation

  • Financial capability demonstrated by audited statements

  • Valid GST and PAN, with vendor/ OEM authorizations if required

Documents 5

GeM-Bidding-8489388.pdf

Main Document

Other Documents

OTHER

Other Documents

OTHER

Buyer uploaded ATC document

ATC

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

Past Similar Tenders (Historical Results)

5 found

library management software

Isro

DEHRADUN, UTTARAKHAND

Posted: 6 May 2025
Closed: 19 May 2025
GEM

library management software

Central Agricultural University Imphal Manipur

RI BHOI, MEGHALAYA

Posted: 13 March 2025
Closed: 24 March 2025
GEM

library management software

Indian Council Of Social Science Research (icssr)

WEST DELHI, DELHI

Posted: 13 December 2024
Closed: 23 December 2024
GEM

library management software

Indian Statistical Institute

Posted: 13 November 2024
Closed: 23 November 2024
GEM

library management software

Power Grid Corporation Of India Limited

Posted: 17 September 2024
Closed: 29 November 2024
GEM

Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates of similar library management software implementations

4

Financial statements (latest audited) to establish financial stability

5

EMD documents (amount and mode not disclosed in data; bidders should verify in ATC)

6

Technical bid documents showing software/solution details and deployment plan

7

OEM authorizations or software vendor licenses (where applicable)

Corrigendum Updates

2 Updates
#1

Update

10-Nov-2025

Extended Deadline

13-Nov-2025, 6:00 pm

Opening Date

13-Nov-2025, 6:30 pm

#2

Update

07-Nov-2025

Extended Deadline

10-Nov-2025, 6:00 pm

Opening Date

10-Nov-2025, 6:30 pm

Technical Results

S.No Seller Item Date Status
1AVIOR TECHNOLOGIES PRIVATE LIMITED   Under PMAMake : Avior Technologies Private Limited--AVIOR TECHNOLOGIES PRIVATE LIMITED Model : ATPL_KOC_LS_25 Title : Library Management software and data entry services27-10-2025 15:51:07Qualified
2VINAYAN (INDIA) CONSULTING AND SERVICES PRIVATE LIMITED   Under PMAMake : Vinayan Model : VINAYAN LMS Title : Library Management software and data entry services13-11-2025 10:52:27Qualified

Financial Results

Rank Seller Price Item
L1AVIOR TECHNOLOGIES PRIVATE LIMITED(MSE)( MSE Social Category:General )    Under PMA₹1,71,100Item Categories : Library Management software and data entry services
L2VINAYAN (INDIA) CONSULTING AND SERVICES PRIVATE LIMITED (MSE)( MSE Social Category:General )    Under PMA₹9,90,999Item Categories : Library Management software and data entry services

Frequently Asked Questions

Key insights about ASSAM tender market

How to bid for library management software tender in Sonitpur Assam 2025?

Bidders should submit a technical bid with software specifications, operator training plan, and statutory clearances, along with GST, PAN, and audited financials. Ensure compliance with ATC terms and prepare for possible up to 25% quantity variation at contracted rates.

What documents are required for library software tender in Assam?

Required documents include GST certificate, PAN card, experience certificates in similar deployments, recent financial statements, EMD details as per ATC, and technical bid with implementation and training plan. OEM authorizations may be needed for proprietary software.

What are the delivery terms for library management software procurement?

Delivery starts after the original delivery order date. If quantity increases by up to 25%, the extension time is calculated as (Increased quantity ÷ Original quantity) × original delivery period, minimum 30 days. Review ATC for precise timelines.

What training requirements apply to the library software project?

The scope requires training of operators to ensure proper usage of the library management system. Training duration, number of personnel, and training materials should be detailed in the technical bid and aligned with the ATC guidelines.

What are the payment terms for this procurement in Assam?

Actual payment terms are not disclosed in the data. Bidders should consult the ATC for payment milestones, invoicing conditions, and any advance or milestone-based payments tied to commissioning and acceptance testing.

What is the scope of statutory clearances for this tender?

The scope mentions statutory clearances if applicable. Bidders must verify required licenses or approvals with the procuring department and include compliance documentation in the bid submission.

How does the 25% option clause affect contract pricing in this tender?

The purchaser may increase the ordered quantity up to 25% at contracted rates. This requires bidders to price for variants and ensure the delivery plan accommodates potential quantity fluctuations without rate changes.

Where can bidders access the ATC document for this library tender?

Bidders should view the Buyer Uploaded ATC document referenced in the tender portal. It contains bid-specific terms, deviations, and compliance requirements essential for bid submission.