library management software
Indian Statistical Institute
Posted:
13 November 2024
Closed:
23 November 2024
GEM
GEM
North Eastern Farm Machinery Training And Testing Institute Chariali Library Management Software and Data Entry Services Tender Sonitpur Assam 2025
Progress
Issue17-Oct-2025, 5:25 pm
Technical27-10-2025 15:51:07
Financial
AwardCompleted
Quantity
1
Bid Type
Two Packet Bid
Categories
5
Tender Overview
The procurement is led by North Eastern Farm Machinery Training And Testing Institute Chariali, under the Department Of Agriculture Cooperation And Farmers Welfare, for library management software and data entry services in Sonitpur, Assam. The scope covers supply, installation, testing, commissioning of software, and training of operators with statutory clearances if applicable. A key term grants the purchaser authority to adjust quantities up to 25% during contract placement and currency, with delivery time recalculated per extended quantity rules. No BOQ items are listed, indicating a carry-forward or framework-style engagement. This tender emphasizes end-user training and compliance alongside core software delivery.
- Location: Sonitpur, Assam
- Organization: North Eastern Farm Machinery Training And Testing Institute Chariali
- Product category: Library management software and data entry services
- Delivery scope: Supply, installation, testing, commissioning, operator training, statutory clearances
- Unique terms: Option to increase quantity up to 25%; delivery period adjustments based on formula; adherence to original contracted rates.
- Context: Public procurement through a government department with ATC terms attached to the Buyer Added Terms and Conditions.
Technical Specifications & Requirements
Even though no technical specifications are published, the tender clearly defines the service outcome and deliverables:
- Scope of supply includes complete lifecycle: supply, installation, testing, commissioning, and operator training
- Training requirement: Training of operators is mandatory
- Delivery/extension mechanics: Calculated extension time for additional quantity uses the formula: (Increased quantity ÷ Original quantity) × Original delivery period, with a minimum of 30 days
- ATC context: An ATC document exists for bidders to view, indicating non-standard terms and compliance expectations
- Category alignment: Software and data-entry services for library management in government procurement
- No BOQ: 0 items listed in the BOQ; indicates potential turnkey or framework engagement
Terms, Conditions & Eligibility
- Quantity adjustment: Up to 25% increase during contract and currency with contracted rates
- Scope of supply: Includes supply, installation, testing, commissioning, operator training, and statutory clearances
- Delivery timeline: Based on the last date of the original delivery order; extended delivery time follows the option clause
- ATC/attachments: Buyer uploaded ATC document; bidders must review and comply
- Documentation gaps: No explicit EMD, payment terms, or specific eligibility metrics published in the provided data
Key Specifications
-
- Product category: Library management software and data entry services
-
- Scope: Supply, installation, testing, commissioning, operator training, statutory clearances
-
- Delivery/extension rule: Additional time = (Increased quantity ÷ Original quantity) × Original delivery period, minimum 30 days
-
- ATC attachment: Review Buyer Uploaded ATC for compliance and special terms
-
- BOQ: 0 items listed; implies turnkey or framework-based engagement
Terms & Conditions
-
Option Clause allows ±25% quantity variation with adjusted delivery time
-
Scope includes installation, testing, commissioning, and operator training
-
Statutory clearances, ATC terms, and 0-item BOQ imply framework engagement
Important Clauses
Delivery Terms
Delivery period commences from the last date of original delivery order; extension time calculated as (Increased quantity ÷ Original quantity) × Original delivery period, minimum 30 days
Scope of Supply
Bid price must include supply, installation, testing, commissioning of library management software, operator training, and any statutory clearances if required
Payment & Penalties
Specific payment terms and LD/penalty details not provided in the data; bidders must review ATC for exact terms
Bidder Eligibility
-
Experience in library management software implementation
-
Financial capability demonstrated by audited statements
-
Valid GST and PAN, with vendor/ OEM authorizations if required
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
Library Management software and data entry services
Authority Records
MINISTRY OF AGRICULTURE AND FARMERS WELFAREAGRICULTURE COOPERATION AND FARMERS WELFARE DEPARTMENT
BID & GeM Expert Consultancy
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Bid Preparation
GeM Registration
Document Filing
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Documents 5
GeM-Bidding-8489388.pdf
Main Document
Other Documents
OTHER
Other Documents
OTHER
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
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(Historical Results)
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Closed:
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Posted:
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Closed:
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GEM
Tender Results
Loading results...
Required Documents
1
GST registration certificate
2
Permanent Account Number (PAN) card
3
Experience certificates of similar library management software implementations
4
Financial statements (latest audited) to establish financial stability
5
EMD documents (amount and mode not disclosed in data; bidders should verify in ATC)
6
Technical bid documents showing software/solution details and deployment plan
7
OEM authorizations or software vendor licenses (where applicable)
Corrigendum Updates
2 Updates
#1
10-Nov-2025 Update
Extended Deadline
13-Nov-2025, 6:00 pm
Opening Date
13-Nov-2025, 6:30 pm
#2
07-Nov-2025 Update
Extended Deadline
10-Nov-2025, 6:00 pm
Opening Date
10-Nov-2025, 6:30 pm
Technical Results
| S.No | Seller | Item | Date | Status |
|---|---|---|---|---|
| 1 | AVIOR TECHNOLOGIES PRIVATE LIMITED Under PMA | Make : Avior Technologies Private Limited--AVIOR TECHNOLOGIES PRIVATE LIMITED Model : ATPL_KOC_LS_25 Title : Library Management software and data entry services | 27-10-2025 15:51:07 | |
| 2 | VINAYAN (INDIA) CONSULTING AND SERVICES PRIVATE LIMITED Under PMA | Make : Vinayan Model : VINAYAN LMS Title : Library Management software and data entry services | 13-11-2025 10:52:27 |
Financial Results
| Rank | Seller | Price | Item |
|---|---|---|---|
| L1 | AVIOR TECHNOLOGIES PRIVATE LIMITED(MSE)( MSE Social Category:General ) Under PMA | Item Categories : Library Management software and data entry services | |
| L2 | VINAYAN (INDIA) CONSULTING AND SERVICES PRIVATE LIMITED (MSE)( MSE Social Category:General ) Under PMA | Item Categories : Library Management software and data entry services |
Frequently Asked Questions
Key insights about ASSAM tender market
How to bid for library management software tender in Sonitpur Assam 2025?
Bidders should submit a technical bid with software specifications, operator training plan, and statutory clearances, along with GST, PAN, and audited financials. Ensure compliance with ATC terms and prepare for possible up to 25% quantity variation at contracted rates.
What documents are required for library software tender in Assam?
Required documents include GST certificate, PAN card, experience certificates in similar deployments, recent financial statements, EMD details as per ATC, and technical bid with implementation and training plan. OEM authorizations may be needed for proprietary software.
What are the delivery terms for library management software procurement?
Delivery starts after the original delivery order date. If quantity increases by up to 25%, the extension time is calculated as (Increased quantity ÷ Original quantity) × original delivery period, minimum 30 days. Review ATC for precise timelines.
What training requirements apply to the library software project?
The scope requires training of operators to ensure proper usage of the library management system. Training duration, number of personnel, and training materials should be detailed in the technical bid and aligned with the ATC guidelines.
What are the payment terms for this procurement in Assam?
Actual payment terms are not disclosed in the data. Bidders should consult the ATC for payment milestones, invoicing conditions, and any advance or milestone-based payments tied to commissioning and acceptance testing.
What is the scope of statutory clearances for this tender?
The scope mentions statutory clearances if applicable. Bidders must verify required licenses or approvals with the procuring department and include compliance documentation in the bid submission.
How does the 25% option clause affect contract pricing in this tender?
The purchaser may increase the ordered quantity up to 25% at contracted rates. This requires bidders to price for variants and ensure the delivery plan accommodates potential quantity fluctuations without rate changes.
Where can bidders access the ATC document for this library tender?
Bidders should view the Buyer Uploaded ATC document referenced in the tender portal. It contains bid-specific terms, deviations, and compliance requirements essential for bid submission.
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Documents 5
GeM-Bidding-8489388.pdf
Main Document
Other Documents
OTHER
Other Documents
OTHER
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS