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Odisha Electronics & Information Technology Department LED Screen & UPS Tender Odisha 2025 - IS 16242 Conformity & Related Infra

Bid Publish Date

24-Oct-2025, 4:14 pm

Bid End Date

12-Dec-2025, 4:00 pm

EMD

₹60,00,000

Location

KHORDHA , ODISHA

Latest Corrigendum Available

Progress

Issue24-Oct-2025, 4:14 pm
Corrigendum03-Dec-2025
AwardPending
Explore all 4 tabs to view complete tender details

Quantity

1042

Category

Online UPS (?10 KVA) With Battery Conforming To IS 16242 (Part 1)

Bid Type

Two Packet Bid

Key Highlights

  • • CRITICAL: EMD ₹6,000,000 required; ensure bid bonding aligns with local norms
  • • IS 16242 (Part 1) UPS conformity demanded for the 10 KVA unit
  • • Option Clause enables ±25% quantity adjustment during and post-contract with specific delivery-time math
  • • 16 BOQ items, exact quantities undisclosed; prepare scalable supply & installation plan
  • • Wide IT infra scope: LED screens, controllers, software, networking, hosting, API integration, and handholding support
  • • Need for inbuilt isolation transformer in power supply section; ensure compatibility with UPS and battery type
  • • ATC document is uploaded by buyer; ensure access and compliance with onward terms

Categories 32

DISCRETE COMPONENTS NETWORK GATEWAY SECURITY CAMERAS CUSTOMISED APPLICATION DIGITAL CROSS CONNECT GLUCOMETER SPEAKER CCTV SYSTEM CUSTOMIZED APPLICATION ARCHERY BOWS WEB CAMERA UPS BATTERY MULTI SERVICE SWITCH CUSTOM APPLICATION INTERNET TRANSPORTATION SWITCH PORT ROUTER ALUMINIUM ALLOY NETWORKING COMPONENT PEB STABILIZER SOFTWARE JUMPER WIRE BUTORPHANOL TARTRATE DEVELOPMENT NETWORKING EQUIPMENTS INTERNET CONNECTIVITY LAN ATM APPLICATION SERVICE

Tender Overview

The Odisha Electronics & Information Technology Department invites bids for a wide range of IT infrastructure and services, including LED Screen, LED Controller, LED Software, Stabilizers, Data Processing Unit, POE Switch, Internet Router with connectivity, LAN Patch Cords, Pole Fabrication & Installation, Outdoor Speaker, Protection Enclosure, Transportation, Software development and hosting, API integration, Hosting, Handholding Support Engineer (cost discovery item)**, and an Online UPS (10 KVA) conforming to IS 16242 (Part 1). The project carries an EMD of ₹6,000,000 and features a 16-item BOQ with unspecified quantities. The buyer’s terms grant a quantity fluctuation right up to 25% during contract execution, with delivery calculations based on the original order, minimum 30 days, and proportional extension. Emphasis on IS standards and UPS conformity signals a heavy hardware-software integration scope in Odisha. bidder should assess multi-item integration and remote support requirements.

Technical Specifications & Requirements

  • Performance Parameters include Rating (in KVA) and Input Voltage (AC, 50 Hz).
  • Construction requires the availability of an inbuilt isolation transformer.
  • Battery/Backup Bank specifications specify the Type of Battery and Backup Time.
  • UPS must conform to IS 16242 (Part 1) and support a 10 KVA capacity.
  • Additional items span LED hardware, networking gear (POE Switch, LAN Patch Cord), and software hosting & API integration.
  • The BoQ lists 16 items; exact quantities not disclosed, implying a multi-source supply and installation scope.
  • Delivery & installation expectations align with the option-clause-based quantity adjustments and extended delivery timelines.

Terms, Conditions & Eligibility

  • EMD: ₹6,000,000.
  • Option Clause: Purchaser may increase/decrease quantity by up to 25%; delivery periods adjust via a specific formula, with a minimum extension of 30 days.
  • Delivery & Payment: Delivery schedule conditional on last delivery order date; payment terms not explicitly stated in the summary.
  • ATC/Terms: Buyer uploaded ATC document; multiple IT/OT components included in the scope.
  • BOQ: 16 items; item-wise quantities not disclosed, indicating a combined procurement and installation package.
  • Proposals must align with IS 16242 UPS standards and related IT infrastructure compliance.

Key Specifications

  • LED Screen and related hardware names extracted from tender scope

  • Quantity and exact specifications not disclosed in BOQ

  • EMD amount: ₹6,000,000 indicates high-value procurement

  • UPS: 10 KVA UPS conforming to IS 16242 (Part 1) required

  • Inbuilt isolation transformer and battery type details to be confirmed

  • Backup time requirements unspecified; bidders should propose compliant backups

  • OPC/Networking: POE Switch, Internet Router with connectivity, LAN Patch Cord included

Terms & Conditions

  • Key term: EMD ₹6,000,000; ensure availability and submission with bid

  • Key term: 25% quantity option; delivery period adjusts per original/extended period

  • Key term: ATC uploaded; bidders must review and comply with buyer conditions

Important Clauses

Delivery Terms

Delivery period may expand by a formula based on quantity changes; minimum 30 days extension; delivery begins from last original order date

EMD & Bid Security

EMD of ₹6,000,000 required; ensure proper submission as per T&C and maintain validity

Option Clause

Up to 25% quantity variation allowed; affects delivery planning and priced at contracted rates

Bidder Eligibility

  • Proven experience in multi-item IT infrastructure deployment and integration

  • Financial capacity to support ₹6,000,000 EMD and project costs

  • Ability to meet IS 16242 UPS conformity and related standards

Documents 7

GeM-Bidding-8504171.pdf

Main Document

BOQ Document

BOQ

BOQ Document

BOQ

CATALOG-Specification-1

CATALOG Specification

Other Documents

OTHER

BOQ Document

BOQ

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

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Bill of Quantities (BOQ) 16 Items

Item # Title Description Quantity Unit Consignee Delivery (Days)
1 LED Screen LED Screen 66 no kumarpritam 56
2 LED Controller LED Controller 66 no kumarpritam 56
3 LED Software LED Software 66 no kumarpritam 56
4 Stabilizer Stabilizer 66 no kumarpritam 56
5 Data Processing Unit Data Processing Unit 66 no kumarpritam 56
6 POE Switch POE Switch 66 no kumarpritam 56
7 Internet Router with Internet Connectivity Internet Router with Internet Connectivity 66 no kumarpritam 56
8 LAN Patch Cord LAN Patch Cord 132 no kumarpritam 56
9 Pole Fabrication and Installation Pole Fabrication and Installation 66 no kumarpritam 56
10 Outdoor Speaker Outdoor Speaker 66 no kumarpritam 56
11 Protection Enclosure Protection Enclosure 66 no kumarpritam 56
12 Transportation Transportation 1 lump sum kumarpritam 56
13 Software development and hosting Software development and hosting 1 lump sum kumarpritam 56
14 API Integration API Integration 1 lump sum kumarpritam 56
15 Hosting Hosting 1 lump sum kumarpritam 56
16 Handholding Support Engineer - Cost discovery item Handholding Support Engineer - Cost discovery item 180 man months kumarpritam 56

Technical Specifications 1 Item

Item #1 Details

View Catalog
Category Specification Requirement
Performance Parameters Rating (in KVA) 10
Performance Parameters Input Voltage (AC, 50 Hz) Single Phase, 160V - 260V
Construction Availability of Inbuilt Isolation Transformer No
Battery/Backup Bank Type of Battery SMF-VRLA (Sealed Maintenance Free-Valve Regulated Lead Acid) / Stationary Lead Acid Batteries
Battery/Backup Bank Backup Time 30.0

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Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates for similar multi-item IT infra deployments

4

Financial statements (last 3 years) and bank statements

5

EMD submission proof (DD/online payment receipt) for ₹6,000,000

6

Technical bid documents and compliance certificates

7

OEM authorizations or resellers' authorization (if applicable)

8

Any ISI/ISO/industry-standard certifications referenced in ATC

Corrigendum Updates

3 Updates
#1

Update

03-Dec-2025

Extended Deadline

12-Dec-2025, 4:00 pm

Opening Date

12-Dec-2025, 4:30 pm

#2

Update

24-Nov-2025

Extended Deadline

02-Dec-2025, 2:00 pm

Opening Date

02-Dec-2025, 2:30 pm

#3

Update

14-Nov-2025

Extended Deadline

21-Nov-2025, 5:00 pm

Opening Date

21-Nov-2025, 5:30 pm

Frequently Asked Questions

Key insights about ODISHA tender market

How to bid for LED screen and UPS tender in Odisha 2025?

Bidders must submit all required documents, including GST, PAN, and an EMD of ₹6,000,000. Review ATC upload, IS 16242 UPS conformity, and the 25% quantity option. Prepare a comprehensive multi-item IT infra proposal detailing hardware, software, hosting, and installation services for Odisha.

What documents are required for Odisha LED infrastructure tender participation?

Submit GST registration, PAN, experience certificates for similar projects, last 3 years financial statements, EMD receipt for ₹6,000,000, technical compliance certificates, OEM authorizations if applicable, and ATC-compliant bid documents. Ensure all documents reflect multi-item IT deployment capabilities.

What are the technical standards for UPS equipment in this tender?

UPS must conform to IS 16242 (Part 1) with a 10 KVA rating. Provide certification or test reports showing IS 16242 compliance, battery type specification, and backup time performance aligned with equipment load, along with installation and maintenance support documentation.

What is the delivery extension rule for quantity adjustments in Odisha tender?

Delivery periods may extend when quantities increase by up to 25%; the extended period is calculated as (Increased quantity / Original quantity) × Original delivery period, with a minimum of 30 days, and can extend to the original delivery period during options.

How is the BOQ structured for Odisha IT infrastructure tender?

The BOQ contains 16 items, but item-wise quantities are not disclosed. Bidders should prepare a unified supply-and-installation plan covering LED hardware, networking, software, hosting, API integration, and handholding support to meet overall procurement objectives.

What constitutes eligibility for multi-item IT deployments in Odisha?

Eligibility requires demonstrated experience in similar multi-component IT deployments, adequate financial capacity to undertake the project (including EMD), compliance with IS 16242 UPS standards, and the ability to provide hosting, API integration, and ongoing support as per ATC terms.

What are the key payment terms and penalties for this Odisha tender?

Payment terms are specified in ATC; ensure timely invoicing post-delivery and commissioning. Penalties or LD details are typically tied to delivery slippage and performance guarantees, with structure defined in ATC. Verify exact LD rates and payment milestones in the bid documents.

How to verify IS 16242 UPS compliance for the Odisha project?

Obtain supplier-supplied test reports, certification numbers, and the model’s IS 16242 (Part 1) compliance statement. Include detailed battery specification, backup time under load, and compatibility with networked components (LED, switches) in the technical bid.