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Indian Army Toner Cartridges & Consumables Tender Allahabad Uttar Pradesh 2025 (Office Supplies)

Bid Publish Date

31-Oct-2025, 5:26 pm

Bid End Date

13-Nov-2025, 6:00 pm

Value

₹90,195

Location

ALLAHABAD , UTTAR PRADESH
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Progress

RA
Issue31-Oct-2025, 5:26 pm
Reverse AuctionCompleted
AwardCompleted
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Quantity

286

Key Highlights

  • • Specific brand/OEM requirements: OEM authorization for imported items and India-based after-sales service support
  • • Technical certifications/standards: No explicit standards listed; emphasis on GST invoicing and accurate OEM compliance
  • • Special clauses: 25% quantity variation right during placement and currency of contract; extended delivery time rules
  • • Eligibility criteria: PAN, GSTIN, cancelled cheque, EFT mandate; NDA; GST invoice submission
  • • Warranty/AMC: Not specified in data; focus on post-sale service obligations for imported items
  • • Penalties/Performance bonds: Not specified; delivery extension governed by option clause calculations only
  • • Delivery/Installation: Delivery period tied to last original delivery order date; additional time formula provided
  • • Submission requirements: Upload PAN, GSTIN, cancelled cheque, EFT mandate; NDA; OEM authorizations for imported items

Categories 15

OFFICE EQUIPMENTS BALL PEN PUMP SPARE PARTS DUCTING AMMUNITION CARTRIDGE PRINTER CENTRIFUGAL COMPRESSORS MELAMINE CUTTER PEN LED LIGHT PANEL PRINTER PARTS AND ACCESSORIES DERBY SHOE BLADE COMPUTER PERIPHERAL

Tender Overview

The Indian Army, Department Of Military Affairs, invites bids for a broad range of office consumables including toner cartridges, KYOCERA TK1158 cartridges, ink for Plotter T380, Parker Pen ink, V7 Pen blue cartridges, and assorted tapes, trays, plates, Lizol cleaner, diffusers, and related items. Estimated value is ₹90,195 for a multi-item lot across 18 line items. Location: ALLAHABAD, UTTAR PRADESH (PIN 210010). The procurement emphasizes a unified supply of varied office consumables with a common delivery and invoicing framework. A 25% quantity option clause allows the purchaser to modify quantities during contract execution. Bidder must manage GST invoicing and compliance per supplier guidelines; OEM authorizations are required for imported items.

Technical Specifications & Requirements

  • Category: Toner & Ink Cartridges, Plotter inks, pen inks, tapes, trays, plates, cleaners, diffusers, and related consumables
  • Item breadth: 18 line items with unspecified individual quantities; emphasis on cross-category supply
  • Compliance: OEM/Authorized Seller for imported products with India-after-sales service proof
  • Documentation: PAN, GSTIN, cancelled cheque, EFT mandate; NDA on bid head; GST invoice and GST portal payment confirmation required
  • Delivery terms: Option clause permits 25% quantity variation; delivery period linked to last original delivery order date
  • Standards: Not explicitly specified; focus on supplier readiness and invoicing accuracy

Terms & Eligibility

  • EMD: Not specified in the tender data; bidders must comply with option-based quantity adjustments (up to 25%) during contract
  • GST: GST considerations advised by bidder; reimbursement aligned to actuals (max quoted rate or applicable rate)
  • Submission documents: PAN, GSTIN, cancelled cheque, EFT mandate; NDA on bidder head; OEM authorization for imported items
  • Invoicing: Scanned GST invoice and GST portal payment confirmation required during GeM invoicing
  • Compliance: Importers must demonstrate registered Indian office for after-sales service
  • Bidder eligibility: Adherence to the buyer-added terms including non-disclosure and option clause compliance

Key Specifications

  • Product categories: toner cartridges, KYOCERA TK1158, Plotter T380 ink, Parker Pen ink, V7 Pen blue cartridges, tapes (12mm, 48mm, 2 inch), color tapes, paper cutter blades, melamine trays, coral plates, Lizol cleaner, electric diffusers, diffuser liquids

  • Total items: 18 (BOQ shows multiple line items but exact quantities not disclosed)

  • Estimated value: ₹90,195 for the aggregate tender scope

  • Delivery/option clause: up to 25% quantity variation; calculation method provided; minimum extension 30 days

  • Imported items: must have OEM authorization and Indian registered office for after-sales support

Terms & Conditions

  • Option Clause: Purchaser may vary quantity up to 25% at contract stage and during currency

  • GST: Bidder responsible for GST applicability; reimbursement as actuals or as per applicable rate

  • Submission: PAN, GSTIN, cancelled cheque, EFT mandate; NDA; OEM authorization for imports

Important Clauses

Payment Terms

GST invoicing must be uploaded; payment confirmation via GST portal required; reimbursement as per actuals or quoted rate

Delivery Schedule

Delivery period commences from last date of original delivery order; extended time calculated as (Increased quantity ÷ Original quantity) × Original delivery period with minimum 30 days

Penalties/Liquidated Damages

Not explicitly specified in data; implied via delivery schedule and option clause mechanics

Bidder Eligibility

  • Must possess PAN and GSTIN; provide cancelled cheque and EFT mandate

  • OEM authorization for imported consumables; demonstrated after-sales support in India

  • Agree to the 25% quantity variation clause and corresponding delivery extensions

Additional Tender Data

Commercial Details

Tender Category

Goods

Bid To RA

No

Item Category

Toner Cartridges / Ink Cartridges / Consumables for Printers (Q2) , Cartridge TK1158 KYOCERA , Ink for Plotter T380 , Ink for Parker Pen , Cartridge V7 Pen Blue , Transparent Tape 12mm , Transparent Tape 48mm , Brown Tape 2 Inch , Colour Tape Blue , Colour Tape Green , Colour Tape Red , Paper Cutter Blade large , Tray Melamine Large , Tray Melamine Small , Plate Full Coral , Plate Quarter Coral , Lizol , Electric Diffuser , Liquid for Diffuser

Authority Records

MINISTRY OF DEFENCEMILITARY AFFAIRS DEPARTMENTINDIAN ARMY

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Documents 5

GeM-Bidding-8457171.pdf

Main Document

BOQ Document

BOQ

BOQ Document

BOQ

Buyer uploaded ATC document

ATC

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

Bill of Quantities (BOQ) 18 Items Sign in for GEM prices

#1

Cartridge TK1158 KYOCERA

Compatiable toner

20 each Delivery: 15 days
#2

Ink for Plotter T380

Compatiable ink for toner

1 each Delivery: 15 days
#3

Ink for Parker Pen

Ink

2 each Delivery: 15 days
#4

Cartridge V7 Pen Blue

Cartridge V7

20 each Delivery: 15 days
#5

Transparent Tape 12mm

Tape

40 each Delivery: 15 days
#6

Transparent Tape 48mm

Tape 14mm

30 each Delivery: 15 days
#7

Brown Tape 2 Inch

Tape 2 inch

25 each Delivery: 15 days
#8

Colour Tape Blue

Blue Tape

24 each Delivery: 15 days
#9

Colour Tape Green

Green Tape

22 each Delivery: 15 days
#10

Colour Tape Red

Red Tape

24 each Delivery: 15 days
#11

Paper Cutter Blade large

Blade for cutter

17 each Delivery: 15 days
#12

Tray Melamine Large

Tray large

3 each Delivery: 15 days
#13

Tray Melamine Small

Tray small

3 each Delivery: 15 days
#14

Plate Full Coral

Plate full

6 each Delivery: 15 days
#15

Plate Quarter Coral

Plate quarter

6 each Delivery: 15 days
#16

Lizol

Floor cleaner

30 each Delivery: 15 days
#17

Electric Diffuser

Diffuser

1 each Delivery: 15 days
#18

Liquid for Diffuser

Aroma liquid

10 each Delivery: 15 days

Required Documents

1

PAN Card copy

2

GSTIN copy

3

Cancelled cheque

4

EFT Mandate certified by bank

5

Non-Disclosure Declaration on Bidder Letter Head

6

GST invoice copy and GST portal payment screenshot during GeM invoice generation

7

OEM authorization certificates for imported products

8

Evidence of India-based after-sales service capability for imported items

Corrigendum Updates

1 Update
#1

Update

10-Nov-2025

Extended Deadline

13-Nov-2025, 6:00 pm

Opening Date

13-Nov-2025, 6:30 pm

Reverse Auction Schedule

Completed

Start

10-Dec-2025, 4:00 pm

End

11-Dec-2025, 4:00 pm

Duration: 24 hours

Reverse Auction Document

✅ RA concluded. Check financial results for final rankings.

Technical Results

S.No Seller Item Date Status
1
MS STAR COMPUTERS PRIVATE LIMITED   Under PMA
Make : RICOH Model : RICOH Print Cartridge SP-200LS Black ( 407265 )13-11-2025 01:41:12
2
SVT ENTERPRISES   Under PMA
Make : RICOH Model : RICOH Print Cartridge SP-200LS Black ( 407265 )13-11-2025 16:31:29

Reverse Auction Results Final Prices

These are the final prices after the reverse auction event. Prices may be lower than initial bids.

Rank Seller Final Price Item
L1SVT ENTERPRISES(MII)   Under PMA Winner ₹88,531Item Categories : Toner Cartridges / Ink Cartridges / Consumables for Printers,Cartridge TK1158 KYOCERA,Ink for Plott
L2MS STAR COMPUTERS PRIVATE LIMITED (MII)   Under PMA₹89,955Item Categories : Toner Cartridges / Ink Cartridges / Consumables for Printers,Cartridge TK1158 KYOCERA,Ink for Plott

🎉 L1 Winner

SVT ENTERPRISES(MII)   Under PMA

Final Price: ₹88,531

Frequently Asked Questions

Key insights about UTTAR PRADESH tender market

How to bid for Allahabad office consumables tender in 2025 with Army

Bidders must submit PAN, GSTIN, cancelled cheque, and EFT mandate; provide OEM authorizations for imported items and sign the NDA. The tender includes 18 items with a 25% quantity variation option. Ensure GST invoicing via GeM and comply with delivery extension rules.

What documents are required for Indian Army consumables bid in Allahabad

Required documents include PAN card, GSTIN, cancelled cheque, EFT mandate certified by bank, NDA on bidder head, OEM authorization for imports, and GST invoice/upfront GST payment proof. Ensure GeM upload of scanned GST invoice during invoicing.

What are the delivery terms for the Army consumables tender in UP

Delivery period starts from the last date of the original delivery order; quantity can be increased up to 25% during contract; extended time formula is (Increased quantity ÷ Original quantity) × Original delivery period, minimum 30 days.

What is the applicability of GST for this GeM tender in Allahabad

Bidder bears GST applicability; reimbursement will be the actual GST or the lower of the quoted rate, subject to the tender’s GST compliance and GeM invoicing requirements.

What are OEM requirements for imported consumables in this Army tender

Imported items must have an OEM or Authorized Seller with a registered Indian office to provide after-sales service; submit the相 certification proving India-based service capability with bid submission.

How to submit GeM invoice and GST payment proof for this tender

During bid submission and post-award invoicing, upload scanned GST invoices and a GST portal payment screenshot; ensure the GSTIN and invoice details match the supplier profile and line items.

Which items are included in the 18-line item BOQ for this tender

The scope includes toner cartridges, KYOCERA TK1158, Plotter T380 ink, Parker Pen ink, V7 Pen blue cartridges, various tapes, trays, coral plates, Lizol, diffusers, and related office consumables; exact quantities are not disclosed in the data.

What is the estimated contract value for the Allahabad tender

The tender’s estimated value is ₹90,195 for the aggregated 18-item consumables scope; bidders should reflect this scale in pricing while accounting for potential quantity variations up to 25%.

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