Indian Army Facility Management Service (Housekeeping Unskilled) Tender Faizabad Uttar Pradesh 2026 - Payroll Rules & 25% Scope Change
Bid Publish Date
22-Jul-2026, 7:36 pm
Bid End Date
03-Aug-2026, 9:00 am
EMD
₹15,000
Value
₹15,12,149
Location
Progress
Quantity
10
Bid Type
Two Packet Bid
Key Highlights
- • Office requirement: service provider must maintain a local office in Uttar Pradesh
- • 40% payroll rule: at least 40% of staff on the provider’s payroll for one year
- • Salary payment flow: provider pays wages first, then claims reimbursement including PF/ESIC
- • Scope change: quantity/duration can move up to 25% (pre- and post-contract issuance)
- • EMD amount: ₹15,000; linked to tender value of approximately ₹1.512 million
- • Past experience proofs: contract copies, client certificates, self-certifications accepted
- • Dedicated toll-free support and escalation matrix mandatory
- • No BOQ items; focus on housekeeping/unskilled manpower service delivery
Categories
5
Tender Overview
Indian Army invites bids for Facility Management Service - Manpower based (Housekeeping, Unskilled) at Faizabad, Uttar Pradesh 224001 with an estimated value of ₹1,512,149.00 and an EMD of ₹15,000.00. Scope centers on unskilled housekeeping manpower, with potential contract quantity/duration adjustments up to 25%. Bidders must establish a local service office in the consignee state and provide dedicated service support channels. The contract emphasizes payroll accountability and compliant wage payments by the provider. A strong emphasis on past experience verification and certificate submissions shapes bidder eligibility.
Technical Specifications & Requirements
- Category: Facility Management Service - Manpower based (Version 2); Housekeeping; Unskilled
- Estimated value: ₹1,512,149.00; EMD: ₹15,000.00
- Service provider must maintain an office within the state of the consignee; documentary evidence required
- Provider must offer a dedicated/toll-free service support line and an escalation matrix for rapid issue resolution
- At least 40% of total manpower on payroll of the service provider for at least one year; documentary proof to be uploaded for verification
- Salaries/wages of deployed staff to be paid by the service provider first, with subsequent reimbursement from the buyer along with statutory documents (PF, ESIC) and bank statements
- Past experience can be proven via contract copies, client execution certificates, or equivalent documents; acceptance of multiple proof formats
- No technical specifications are provided in the BOQ; bidders should rely on SOW documents and ATC terms for scope details
Terms, Conditions & Eligibility
- EMD: ₹15,000; payment as prescribed in tender terms
- Payroll requirement: minimum 40% of manpower on service provider payroll for >1 year
- Salary payment: provider pays salaries first, then claims from the buyer with statutory documentation
- Scope change: up to 25% increase/decrease in quantity or duration (pre-issuance and post-issuance)
- Office requirement: service provider must have an office in the consignee state; proof required
- Documentation: mandatory certificates and past experience proofs; non-submission leads to rejection
- Experience proof: contracts, invoices with self-certification, execution certificates, or equivalent
- Payment terms and penalties: as per ATC; ensure compliance with statutory requirements
Key Specifications
-
Service category: Facility Management Service - Manpower based (Version 2)
-
Product category: Housekeeping (Unskilled)
-
Estimated value: ₹1,512,149.00; EMD: ₹15,000.00
-
Manpower payroll rule: 40% on provider payroll for at least 1 year
-
Payment terms: provider pays salaries first; reclaims with PF/ESIC documentation
-
Delivery/implementation location: Faizabad, Uttar Pradesh
Terms & Conditions
-
Scope may be increased/decreased up to 25%; bid acceptability required
-
Local office in consignee state; dedicated/toll-free service line
-
40% payroll and salary payment sequence; statutory document submission
Important Clauses
Payment Terms
Provider pays salaries first; reimbursement from Buyer with PF/ESIC/documents
Delivery Schedule
Not specified; subject to SOW and ATC; potential scope changes up to 25%
Penalties/Liquidated Damages
Penalties governed by ATC; performance-based deductions as per contract terms
Bidder Eligibility
-
Office established in Uttar Pradesh with documentary evidence
-
Minimum 40% payroll on provider’s payroll for at least 12 months
-
Experience in facility management housekeeping services; proof via contracts or client letters
Additional Tender Data
Commercial Details
Tender Category
Service
Bid To RA
No
Bid To RA Enabled
Yes
Item Category
Facility Management Service- Manpower based (Version 2) - Commercial; Housekeeping; Unskilled
Advisory Bank
State Bank of India
ePBG Percentage
3%
ePBG Duration (Months)
12
Delivery Details
Delivery Locations
1
Delivery Cities
FAIZABAD
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| - | FAIZABAD | FAIZABAD | - | - | 10 | - | Minimum daily wage (INR) exclusive of GST : 556 Bonus (INR per day) : 0 EDLI (INR per day) : 0 EPF Admin Charge (INR per day) : 0 Optional Allowances 1 (INR per day) : 0 Optional Allowances 2 (INR per day) : 0 Optional Allowances 3 (INR per day) : 0 ESI (INR per day) : 18.07 Number of working days in a month : 24 Provident Fund (INR per day) : 72.28 Tenure/ Duration of Employment (in months) : 8 |
Authority Records
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Documents 8
GeM-Bidding-9613587.pdf
Main Document
Other Documents
OTHER
Other Documents
OTHER
Other Documents
OTHER
Buyer uploaded ATC document
ATC
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
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Required Documents
GST registration certificate
PAN card
Experience certificates or contract copies with client references
Financial statements or turnover proof
EMD payment receipt/document
Technical bid documents or compliance certificates
OEM authorizations or attestations if applicable
Proof of state office presence (local address in Uttar Pradesh)
Frequently Asked Questions
Key insights about UTTAR PRADESH tender market
How to bid for Indian Army housekeeping tender in Faizabad Uttar Pradesh 2026
Bidders must submit GST, PAN, experience proofs, financial statements, EMD ₹15,000, and technical compliance. Provide proof of a local Uttar Pradesh office, a dedicated service helpline, and escalation matrix. Ensure 40% payroll on provider payroll for at least one year and comply with salary payment terms.
What documents are required for the Indian Army housekeeping bid Faizabad
Required documents include GST certificate, PAN card, experience contracts or client certificates, financial statements, EMD payment proof, technical compliance documents, OEM authorizations if applicable, and proof of a local Uttar Pradesh office for service delivery accuracy.
What are the payroll and salary payment terms for this service contract
The provider must pay staff salaries first, followed by reimbursement from the Buyer, accompanied by PF, ESIC, and bank statements. At least 40% of workforce should remain on the provider payroll for the contract duration or at least one year.
What is the scope change allowed under the 25% clause for Faizabad tender
The buyer may increase or decrease contract quantity or duration by up to 25% both before and after contract issuance. Any scope expansion requires consent from the service provider, especially for lumpsum-based contracts.
Which location and organization are involved in this tender for housekeeping
This tender is issued by the Indian Army under the Department of Military Affairs for Faizabad, Uttar Pradesh. It covers Facility Management Service - Housekeeping (Unskilled) under Version 2 terms with an estimated value of ₹1,512,149.
What are the minimum eligibility criteria for past experience
Acceptable proofs include contract copies with invoices and self-certification, client execution certificates, or equivalent documents. The bidder should demonstrate successful execution of analogous housekeeping services for government or large clients to meet eligibility.
What support and escalation provisions must bidders provide
Bidders must establish a dedicated toll-free service line and provide a formal escalation matrix with contact numbers. The service should ensure prompt issue resolution and continuous operational coverage as part of the contract commitments.
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Documents 8
GeM-Bidding-9613587.pdf
Main Document
Other Documents
OTHER
Other Documents
OTHER
Other Documents
OTHER
Buyer uploaded ATC document
ATC
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS