GEM

Hindustan Aeronautics Limited HAL Defence Production Tender 2025 Bid – GST, PAN, EFT Mandate & Option Clause India

Bid Publish Date

13-Nov-2025, 8:37 am

Bid End Date

05-Dec-2025, 2:00 pm

Bid Opening Date

05-Dec-2025, 2:30 pm

Progress

Issue13-Nov-2025, 8:37 am

AwardPending

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Quantity

Key Highlights

• Vendor-code creation focus with PAN, GSTIN, cancelled cheque, EFT mandate
• GST reimbursement rule: actuals or applicable rate, whichever lower
• Option clause enabling 25% quantity variation during and after contract
• Invoices must include GST invoice and GST portal payment confirmation
• No BOQ items listed; procurement driven by vendor-code setup and invoicing
• HAL internal designations ST413-004-SH8003M and ST413-006-SH6003M referenced

Tender Overview

Hindustan Aeronautics Limited (Department Of Defence Production) invites bids for a supplier-code based procurement under HAL procurement norms. The tender references HAL internal designations ST413-004-SH8003M and ST413-006-SH6003M with potential quantity adjustments up to 25% at contracted rates. Bidders must ensure GST compliance and provide PAN, GSTIN, cancelled cheque, and EFT mandate to participate. Location is listed as India, reflecting a national HAL defence procurement context. The contract emphasizes scalable deliveries and adherence to statutory GST treatment, as GST will be reimbursed at actuals or applicable rates (whichever is lower). The absence of BOQ items indicates a vendor-code creation and invoicing process, not conventional supply of hardware, with invoice processing aligned to GST portal confirmations. Unique clause includes option-based extension and delivery period recalculation, mandating bidders to align scheduling with the extended period if exercised.

Technical Specifications & Requirements

Option Clause allows ±25% quantity variation at contract initiation and during the currency of the contract, with delivery time recalculated as (additional quantity ÷ original quantity) × original delivery period, minimum 30 days.
GST handling: Reimbursement per actuals or applicable rates, whichever lower; bidder bears GST applicability; invoice must include GST details and GST portal payment confirmation.
Vendor-code creation prerequisites: Submit PAN Card, GSTIN, Cancelled Cheque, and EFT Mandate certified by bank; ensure GST invoice uploads on GeM with GST portal screenshot.
No BOQ items are listed; procurement focuses on vendor-code setup and compliant invoicing.

Key Specifications

- Option Clause permits up to 25% quantity variation at contract placement and during currency
- GST handling: reimbursement up to actuals or lower of applicable rates
- Vendor-code prerequisites: PAN, GSTIN, Cancelled Cheque, EFT Mandate
- Invoicing: upload GST invoice and GST portal payment screenshot on GeM
- BOQ: No items listed; procurement centers on vendor-code and invoicing process

Terms & Conditions

Key Term 1: 25% quantity variation allowed during contract
Key Term 2: Mandatory GST/PAN/EFT documentation for vendor-code creation
Key Term 3: GST invoice upload and GST portal payment confirmation required

Important Clauses

Payment Terms

GST reimbursement based on actuals or lower applicable rate; invoicing via GeM with GST portal confirmation

Delivery Schedule

Option-based extension: additional time = (additional/original) × original delivery period, minimum 30 days

Penalties/Liquidated Damages

Not explicitly specified in data; adherence to HAL/GEM terms implied

Bidder Eligibility

Must submit PAN, GSTIN, cancelled cheque, and EFT Mandate
Must comply with GeM invoice and GST portal requirements
Must align with HAL option-clause delivery extensions and vendor-code rules

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Required Documents

- PAN Card copy

- GSTIN copy

- Cancelled cheque copy

- EFT Mandate certified by Bank

- GST invoice and GST portal payment screenshot (on GeM)

- Vendor-code creation documentation as per HAL terms

Frequently Asked Questions

How to bid for HAL procurement tender 2025 in India with vendor-code creation

Bidders must submit PAN, GSTIN, cancelled cheque, and EFT Mandate certified by bank, and upload GST invoices with GST portal payment screenshots on GeM. The procurement allows a 25% quantity variation under the option clause; ensure readiness for extended delivery periods and accurate GST treatment.

What documents are required for HAL defence production tender submission in India

Required documents include PAN Card copy, GSTIN copy, Cancelled Cheque, EFT Mandate, and GST invoice upload with GST portal confirmation. These are essential for vendor-code creation and participation in HAL procurement processes.

What are the delivery terms for HAL ST413 tender 2025

Delivery is governed by the option clause allowing up to 25% quantity variation, with delivery time recalculated as (additional/original) × original delivery period, minimum 30 days. Plan contingencies for extended delivery and ensure compliant scheduling.

How does GST reimbursement work for HAL GeM bids in 2025

GST will be reimbursed at actuals or the applicable rate, whichever is lower, subject to the quoted GST percentage. Bidder must manage GST filings and provide GST portal payment confirmations on invoicing.

What tax and compliance standards apply to HAL procurement in 2025

Bidders must comply with GST rules, provide GST invoices, and upload GST portal screenshots. While IS or ISO standards are not specified, ensure GST and vendor-code compliance, plus GeM submission requirements.

What is required for vendor-code creation in HAL tender 2025

Submit PAN, GSTIN, Cancelled Cheque, and EFT Mandate; ensure documentation is bank-certified and ready for GeM vendor-code setup and subsequent invoicing under HAL procurement.

When is the HAL 2025 tender expected to close for submission

Exact deadlines are not provided in the data; bidders should monitor GeM portal updates and HAL procurement notices for bid window opening and closing dates, ensuring all documents are ready before the stated deadline.