Rural Development Tamil Nadu Procurement: Desktop Computers & MFPs with ISO 9001:2015 2026
Bid Publish Date
15-Oct-2026, 11:43 am
Bid End Date
26-Oct-2026, 12:00 pm
Location
Progress
Tender Overview
Rural Development And Panchayat Raj Department Tamil Nadu invites bids for Entry and Mid Level Desktop Computers and A4 and Legal Size Multifunction Printers (MFP) in Tamil Nadu. The scope includes supply, installation, testing, commissioning, operator training, and statutory clearances if any. Bidders must meet turnover benchmarks and hold ISO 9001:2015, with audited financials for FY 2022–23 to 2025–26 and a positive net worth for five consecutive years. The option clause allows up to ±25% quantity variation at bid and contract delivery rates, with delivery time recalculation if extended. Unique aspects include mandatory UDYAM registration and onsite warranty obligations. This procurement targets government-backed desktop and MFP equipment, requiring proven quality systems and financial stability.
Technical Specifications & Requirements
- Product categories: Entry and Mid Level Desktop Computers; A4 and Legal Size Multifunction Printers (MFP)
- Standards/ Certifications: ISO 9001:2015 (valid at bid submission); UDYAM registration; GST registration alignment with bidder name
- Delivery/Installation: Supply, installation, testing, commissioning, and operator training; statutory clearances if any
- Financial/Turnover: Minimum average annual turnover as specified in bid document; audited statements for 2022–23 to 2025–26; positive net worth in last five years
- Warranty: Comprehensive onsite warranty post-installation
- BoQ/Quantities: Not specified in BOQ; scope covers equipment provisioning and associated services
- Tender context: Government procurement emphasizing quality management and financial viability, with delivery timelines linked to original and extended delivery periods
Terms, Conditions & Eligibility
- EMD/Security: Not explicitly specified in data; bidders must comply with standard EMD norms per tender rules
- ATC Requirements: Valid ISO 9001:2015 certificate; updated UDYAM Registration; audited financials for 2022–23 through 2025–26; positive net worth for five years
- Delivery/Option Clause: Quantity may vary ±25% during contract; delivery period recalculated if options exercised
- Eligibility: Manufacturers/authorized sellers with ISO certification, UDYAM registration, and proven financials; onsite warranty capability
- Documentation: Submit balance sheets, P&L, auditor’s report, ITRs, GST and PAN, OA/Udyam, and warranty commitments
- Penalties: Standard contractual penalties and warranties as per governing procurement norms
Key Specifications
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- Product: Entry and Mid Level Desktop Computers; A4 and Legal Size Multifunction Printers (MFP)
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- Standards: ISO 9001:2015 certified, valid at bid submission
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- Certifications: UDYAM Registration; GST registration aligned to bidder entity
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- Warranty: Comprehensive onsite warranty after installation
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- Documentation: Audited financials for 2022–23 to 2025–26; positive net worth for five years
Terms & Conditions
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IS0 9001:2015 certification validity required at bid submission
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UDYAM registration must exactly match bidder legal name and GST
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Up to 25% quantity variation during contract execution with recalculated delivery
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Audited financial statements for four financial years must be uploaded
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Onsite warranty and full supply-install-commission training scope
Important Clauses
Delivery & Quantity Variation
Quantity may be increased or decreased by up to 25% at contract placement or during the contract period; delivery period adjusts based on (increase in quantity / original quantity) × original delivery days, with a minimum of 30 days
Quality & Standards
Bidder must hold ISO 9001:2015; provide audited financials and positive net worth; UDYAM registration; on-site warranty and training compliance
Warranty & Support
Comprehensive onsite warranty post-installation; supplier to provide training and ongoing support as part of scope
Bidder Eligibility
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Must hold valid ISO 9001:2015 certificate
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Must have updated UDYAM Registration matching legal entity and GST
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Must provide audited financial statements for 2022–23 to 2025–26 with positive net worth
Tender Data
Bid Details
Quantity
2
Category
Entry and Mid Level Desktop Computer
Bid Type
Two Packet Bid
Bid Validity
30 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
No
MII Purchase Preference
No
MSE Purchase Preference
No
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Past Performance
50 %
Experience Required
3 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
Entry and Mid Level Desktop Computer (Q2) , A4 and Legal Size Multifunction Printer (MFP) (Q2)
Payment Timelines
Payments shall be made to the Seller within 45 days of issue of consignee receipt-cum-acceptance certificate (CRAC) and on-line submission of bills (This is in supersession of 10 days time as provided in clause 12 of GeM GTC)
Delivery Details
Max Delivery Days
30
Delivery Locations
1
Delivery Cities
Salem
Delivery Pincodes
636030
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| S.Ragu | 636030,Panchayat Union Office, Majara Kollapatti, Sarkar Gollapatti (PO), Near Govt Medical College, Salem Taluk, Salem Dt | Salem | Tamil Nadu | 636030 | 1 | 30 | - |
Authority Records
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Documents 3
GeM-Bidding-10038575.pdf
Main Document
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Categories
2
Required Documents
GST registration certificate
PAN card
Audited Balance Sheets, Profit & Loss Accounts, Auditor's Report for 2022–23, 2023–24, 2024–25, 2025–26
IT Returns for 2022–23 to 2025–26
Positive net worth certificate (last five years)
ISO 9001:2015 certificate (valid at bid submission)
UDYAM Registration Certificate (updated, exact entity name and GST match)
Technical compliance certificates or OEM authorizations (if applicable)
Comprehensive warranty commitments and onsite support details
Frequently Asked Questions
Key insights about TAMIL NADU tender market
How to bid for desktop and MFP tender in Tamil Nadu with ISO 9001
Bidders must submit GST, PAN, audited financials for 2022–23 to 2025–26, and positive net worth for five years, along with ISO 9001:2015 certificate and updated UDYAM. Include OEM authorizations if required and demonstrate installation and training capabilities within the scope.
What documents are required for the Tamil Nadu MFP procurement
Required documents include GST registration, PAN, four years of audited financials and ITRs, UDYAM certificate, ISO 9001:2015, balance sheets, P&L and auditor’s report, along with OEM authorization if applicable and warranty commitments.
What are the technical specifications for the desktop and MFP tender
Specifics call for entry/mid-level desktops and A4/Legal size MFPs; standards require ISO 9001:2015; no detailed BOQ values provided; delivery includes installation, testing, commissioning, training, and statutory clearances if any.
When is the delivery period and option clause for quantity variation
Delivery may extend with an option of ±25% quantity; the extended period calculation is (increased quantity ÷ original quantity) × original delivery period, with a minimum of 30 days; the purchaser may extend to the original delivery period.
What is required for onsite warranty and post-install support
Bidders must offer comprehensive onsite warranty post-installation and provide operator training; warranty terms should be explicitly documented and aligned with statutory procurement norms.
How to verify UDYAM registration and entity-name GST alignment
Submit the updated UDYAM certificate and ensure the bidder’s legal name exactly matches GST registration; misalignment may lead to bid rejection; cross-check against the corporate identity used in the bid.