Indian Army Department Of Military Affairs Relay Thermal Overload & Related Components Tender Leh Jammu & Kashmir 2026
Bid Publish Date
04-Sep-2026, 7:00 pm
Bid End Date
14-Sep-2026, 8:00 pm
Value
₹1,04,000
Location
Progress
Key Highlights
- • Clear option clause allowing 25% quantity variation at contract award and during currency
- • Advance sample requirement: 2 samples within 5 days; buyer feedback in 5 days
- • Delivery timelines adjust if buyer delays sample approval, with no liquidated damages
- • No explicit EMD amount or percentage disclosed; bidders must be prepared with standard security deposits
- • Five items in BOQ; exact quantities not provided, potential bulk supply scenario
- • Minimum procurement value ₹104,000; location Leh, Jammu & Kashmir
- • No product-specific standards listed; expect adherence to buyer’s contract framework
- • Sample-based quality conformity risk: potential contract termination for major deviations
Tender Overview
Indian Army (Department Of Military Affairs) invites bids for a bundle of parts under the category including Relay Thermal Overload, Alternator Battery Charging, Oil Pressure Switch, Wave Guide Toothed Belt, and Gasket Set. The estimated contract value is ₹104,000.00 with the potential to adjust quantity by up to 25% during and after contract execution. Location: Leh, Jammu & Kashmir 194101. The tender emphasizes the option clause, onerous delivery timing linked to last delivery order date, and a flexible extension equation, ensuring supplier readiness for variable demand. A unique feature is the mandatory advance sample approval before bulk manufacture, with a 5-day window for submission and a 5-day window for buyer feedback. If approvals lag, delivery timelines adjust without LD. Successful bidders must align with the approved sample or risk contract termination. The scope highlights a structured acceptance process and strict adherence to contract specifications once the sample is confirmed.
Technical Specifications & Requirements
- No explicit product specifications published; items likely comprise control and mechanical components common in automotive and defense maintenance.
- BOQ lists 5 items with unspecified quantities, suggesting a multi-line requirement with potential bulk supply needs.
- Key terms include sample approval pre-bulk production, cost coverage for required test samples, and modifications as directed by the Buyer.
- The draft terms allow a 25% quantity flex and extended delivery periods correlated to the original timeline, subject to a minimum 30 days. The procurement implies compliance with buyer-specified frameworks and contract framework alignment.
- EMD details are not disclosed; emphasize readiness for sample-based validation and post-approval bulk delivery.
Terms, Conditions & Eligibility
- 25% quantity variation allowed at contract placement; similar adjustment during contract validity.
- Advance sample submission: 2 samples within 5 days of award; buyer feedback within 5 days; bulk supply per approved sample.
- If sample approval is delayed by buyer, delivery period is reset without LD for the delay duration; non-conforming samples may trigger contract termination.
- All sample materials supplied for testing are free unless otherwise stated; any pre-approval production costs borne by seller.
- EMD, GST, PAN, and financial viability details are not specified in the data; bidders should prepare standard government submission documents and OEM authorizations per procurement norms.
Key Specifications
-
- Product names: Relay Thermal Overload, Alternator Battery Charging, Oil Pressure Switch, Wave Guide Toothed Belt, Gasket Set
-
- Estimated contract value: ₹104,000.00
-
- Delivery terms: Option to extend delivery period with minimum 30 days, linked to additional quantity
-
- Sample requirements: Submit 2 samples within 5 days of award; buyer approval within 5 days
-
- Quality/standards: Not specified in data; expect compliance with contract framework and buyer approvals
Terms & Conditions
-
Option Clause: +/- 25% quantity, extended delivery time proportional to added quantity
-
Advance sample approval: 2 samples within 5 days; modifications communicated within 5 days
-
Delivery timeline adjustments: no LD if buyer delays sample approval; potential contract termination for major deviations
Important Clauses
Payment Terms
Not specified in data; bidders should align with standard government procurement norms and contract terms once defined
Delivery Schedule
Delivery period commences from the last date of original delivery order; extended time calculated as (Increased quantity ÷ Original quantity) × Original delivery period, minimum 30 days
Penalties/Liquidated Damages
Not explicit; penalties to be defined in the final contract framework; potential LD in case of late delivery without buyer-approved extensions
Bidder Eligibility
-
Experience in supplying components for defense or government maintenance projects
-
Demonstrated financial stability and ability to sustain bulk procurement
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Compliance with OEM authorizations and technical bid submissions
Tender Data
Bid Details
Quantity
5
Category
Relay Thermal Overload
Bid Type
Two Packet Bid
Bid Validity
30 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
No
MII Purchase Preference
No
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Past Performance
40 %
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
Relay Thermal Overload , Alternator Bty Charging , Oil Pressure Switch , Wave Guide Toothed Belt , Gasket Set Upper
Delivery Details
Max Delivery Days
15
Delivery Locations
1
Delivery Cities
Leh
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| - | Leh | Leh | - | - | 1 | 15 | - |
Authority Records
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Documents 4
GeM-Bidding-9849045.pdf
Main Document
BOQ Document
BOQ
BOQ Document
BOQ
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Bill of Quantities (BOQ)
5 Items Sign in to view GEM price trends Sign in for GEM prices
Relay Thermal Overload
Relay Thermal Overload
Alternator Bty Charging
Alternator Bty Charging
Oil Pressure Switch
Oil Pressure Switch
Wave Guide Toothed Belt
Wave Guide Toothed Belt
Gasket Set Upper
Gasket Set Upper
| Item # | Title | Description | Quantity | Unit | Consignee | Delivery (Days) | Price Trends |
|---|---|---|---|---|---|---|---|
| 1 | Relay Thermal Overload | Relay Thermal Overload | 1 | nos | buyer@986 | 10 | |
| 2 | Alternator Bty Charging | Alternator Bty Charging | 1 | nos | buyer@986 | 10 | |
| 3 | Oil Pressure Switch | Oil Pressure Switch | 1 | nos | buyer@986 | 10 | |
| 4 | Wave Guide Toothed Belt | Wave Guide Toothed Belt | 1 | nos | buyer@986 | 10 | |
| 5 | Gasket Set Upper | Gasket Set Upper | 1 | nos | buyer@986 | 10 |
Categories
26
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Required Documents
GST registration certificate
Permanent Account Number (PAN) card
Experience certificates for similar supplies
Financial statements or turnover documents
EMD/Security deposit submission proof
Technical bid documents demonstrating capability
OEM authorization letters (if applicable)
Frequently Asked Questions
Key insights about JAMMU AND KASHMIR tender market
How to bid for Indian Army components tender in Leh 2026?
Bidders must submit GST, PAN, experience certificates, financial statements, and EMD proof per terms. Prepare 2 advance samples within 5 days of award; respond to modification requests within 5 days. Ensure the 25% quantity option is accounted for in delivery planning and pricing.
What documents are required for Leh defense tender submission 2026?
Required documents include GST certificate, PAN, experience certificates for similar work, financial statements, EMD proof, technical bid, and OEM authorizations if applicable. Ensure all documents are current and match bidder’s legal name.
What are the delivery and sample approval requirements for this tender?
Submit 2 advance samples within 5 days of award; buyer will approve or request modifications within 5 days. If approval is delayed, the delivery period shifts accordingly with no LD; bulk supply must follow the approved sample.
What is the estimated value and quantity flexibility for this Leh tender?
Estimated contract value is ₹104,000.00. Quantity may be increased up to 25% at contract placement and during currency, with delivery timelines extended proportionally to added quantity, minimum 30 days.
Are there any specific standards required for components in this tender?
No explicit standards are published in the data. Bidders should anticipate compliance with the buyer’s contract framework and any OEM-specific requirements; ensure technical bid demonstrates capability to meet defense procurement norms.
What happens if the sample is not approved for bulk supply?
If the sample is rejected or deviations are found, the buyer may call for fresh samples or terminate the contract after notifying deviations. The seller bears costs for any pre-approval production refused by the buyer.
What are the key eligibility criteria for participating in this defense tender?
Eligibility includes demonstrated experience in supplying similar components to defense/government bodies, financial viability, and compliance with required documents such as GST, PAN, and OEM authorizations where applicable.