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Northern Coalfields Limited Side Brush & Spare Parts Tender 2025: BIS Licence, Type Test, 13 Items Supply

Bid Publish Date

25-Nov-2025, 10:54 am

Bid End Date

05-Dec-2025, 11:00 am

Value

₹11,57,150

Location

SONBHADRA , UTTAR PRADESH

Progress

Issue25-Nov-2025, 10:54 am
Technical12-Apr-2025, 7:28 pm
AwardCompleted
Explore all 4 tabs to view complete tender details

Quantity

104

Category

SIDE BRUSH ASSEMBLY, Part No.3013701

Bid Type

Two Packet Bid

Key Highlights

  • • Brand/OEM requirements: Specific part numbers indicate OEM-like spare parts alignment for mining equipment
  • • Technical certifications required: BIS licence, type test certificate, approval certificates
  • • Special clauses: Quantity variation up to 25% during contract and currency; extended delivery calculations with minimum 30 days
  • • Eligibility criteria: Supply-only contract; willingness to provide required certificates with bid
  • • Warranty/AMC: Not specified in data provided
  • • Penalties: Not specified in data provided
  • • Delivery/Installation: Delivery terms defined by option clause; no on-site installation mentioned
  • • Documents: BIS licence, type test, approvals as per Product Specification; bid must include these certificates

Categories 23

BELT CLEANING ROLLER COMPRESSOR SLIDER VALVES BELLOW BRUSH HOLDER CLINKER GRINDER AIR COOLED ENGINE HARVESTER PNEUMATIC MACHINERY VALVE HYDRAULIC PIPES GEAR ELECTROMAGNET MAGNET VALVE FAN PNEUMATIC VALVES AIR DRYERS PNEUMATIC LI-ION BATTERY BARREL COMPRESSORS SOLENOID VALVES VACUUM FILTERS

Tender Overview

Northern Coalfields Limited invites bids for the procurement of multiple brush assemblies and spare parts including: SIDE BRUSH ASSEMBLY (Part No.3013701), MAIN BRUSH ASSEMBLY (0100R3000D01), BRUSH SIDE GEAR (0190R3000D01), GEAR CHAIN (0109R3000D01), HYDRAULIC PIPES (0197R3000D01), MOISTURE SEPARATOR ASSEMBLY (9102300), 1 by 2 SOLINOID PNEUMATIC VALVE (7001100), ROLLER BRUSH (2012206), ROTARY BRUSH (3012307), BELLOW HOSE (2012204), SWEEPER DUST FILTER (4012600), V BELTS VACUUM FAN DRIVE BELTS (B3050), and HYDRAULIC SOLENOID VALVE (8071200). Estimated value: ₹11,57,149.65; scope: Only supply of Goods. Delivery terms follow a 25% quantity option and extended delivery rules; BIS/type tests and other certificates are required per Product Specification in the bid document. 13 items across mining equipment components indicate a broad, hardware-intensive procurement.

Technical Specifications & Requirements

  • BOQ shows 13 items with various part numbers; no explicit technical specs published in tender data. Product scope includes side/roller/rotary brushes, gears, belts, hydraulic components, moisture separator, solenoid valves, and dust filters. Emphasis on supply of GOODS with single price inclusive of all costs. Certifications required: BIS licence, type test certificates, approval certificates, and any other certificates as prescribed in the Product Specification. The ATC confirms bid upload of these certificates. No quantity or unit details disclosed in BOQ sections. This indicates reliance on bidder’s technical bid to demonstrate conformity to unspecified performance or OEM requirements.

Terms, Conditions & Eligibility

  • Quantity may be increased or decreased by up to 25% of bid quantity during contract and currency per option clause.
  • Delivery period adjustments: based on last delivery date with minimum 30 days when options invoked.
  • Scope: Only supply of Goods; no installation or services included.
  • Certificates: bidder must upload BIS licence, type test, approval certificates and other prescribed certificates in the Product Specification.
  • EMD details not disclosed in available data; bidders must comply with general tender submission requirements and ATC terms.

Key Specifications

  • Product names and categories: 13 items including brush assemblies, gears, belts, hoses, filters, and valves

  • Quantities: Not disclosed in BOQ data

  • Estimated value: ₹11,57,149.65

  • Experience: Not explicitly stated in tender data; refer to eligibility via similar supply bidders

  • Compliance: BIS licence, type test certificates, approval certificates required

  • Delivery: Option clause allows ±25% quantity changes; minimum 30 days for extended delivery

  • Warranty/Support: Not specified in tender data

Terms & Conditions

  • Option Clause allows ±25% quantity variation during contract and currency

  • Delivery period calculations include minimum 30 days when extending time

  • Scope limited to supply of goods with required BIS/type test certificates

Important Clauses

Payment Terms

Not specified in data; bidders should verify ATC for payment terms related to supply of goods

Delivery Schedule

Delivery terms governed by option clause; delivery period extends from last date of original/extended order with minimum 30 days

Penalties/Liquidated Damages

Not specified in data; typical tender would define LDs inATC; bidders should confirm.

Bidder Eligibility

  • Experience in supplying mining equipment spare parts

  • Ability to provide BIS licence and type test certificates with bid

  • Financial stability as evidenced by turnover or financial statements

Documents 6

GeM-Bidding-8582349.pdf

Main Document

Other Documents

OTHER

BOQ Document

BOQ

BOQ Document

BOQ

Buyer uploaded ATC document

ATC

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

Past Similar Tenders (Historical Results)

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COMPRESSER ASSEMBLY, Part No.-4250721180,MOTOR ASSEMBLY WITH FAN, Part No.-ND1163402360,AIR CONDITI

Eastern Coalfields Limited

GODDA, JHARKHAND

Posted: 20 May 2025
Closed: 30 May 2025
GEM

22205051800 Part no AXIAL FLOW FAN ASSLY,CH2814000181 Part no BOOM LIFT CYLINDER SEAL,22208010900 P

Western Coalfields Limited

BETUL, MADHYA PRADESH

Posted: 4 December 2025
Closed: 15 December 2025
GEM

COMPRESSION SPRING, Part no.15095,BRUSH ASSY, Part no.10804,GASKET, Part no.40164,SUBPLATE, Part no

Mahanadi Coalfields Limited

ANGUL, ODISHA

Posted: 24 September 2025
Closed: 6 October 2025
GEM

CARTRIDGE, Part No.608773,CARTRIDGE, Part No.608774,CARTRIDGE, Part No.710887,CARTRIDGE, Part No.60

Northern Coalfields Limited

SONBHADRA, UTTAR PRADESH

Posted: 13 August 2025
Closed: 23 August 2025
GEM

EVAPORATOR, Part no.4469056,VALVE, Part no.4465995,THERMOSTAT, Part no.4469058,MOTOR, Part no.44690

Mahanadi Coalfields Limited

ANGUL, ODISHA

Posted: 1 April 2025
Closed: 12 April 2025
GEM

Bill of Quantities (BOQ) 13 Items

Item # Title Description Quantity Unit Consignee Delivery (Days)
1 SIDE BRUSH ASSEMBLY, Part No.3013701 AS PER NIT 8 ea dch_stores 15
2 MAIN BRUSH ASSEMBLY, Part No.0100R3000D01 AS PER NIT 4 ea dch_stores 15
3 BRUSH SIDE GEAR, Part No.0190R3000D01 AS PER NIT 2 ea dch_stores 15
4 GEAR CHAIN, Part No.0109R3000D01 AS PER NIT 3 ea dch_stores 15
5 HYDRAULIC PIPES, Part No.0197R3000D01 AS PER NIT 20 ea dch_stores 15
6 MOISTURE SEPARATOR ASSEMBLY, Part No.9102300 AS PER NIT 2 ea dch_stores 15
7 1 by 2 SOLINOID PNEUMATIC VALVE, Part No.7001100 AS PER NIT 6 ea dch_stores 15
8 ROLLER BRUSH, Part No.2012206 AS PER NIT 4 ea dch_stores 15
9 ROTARY BRUSH, Part No.3012307 AS PER NIT 4 ea dch_stores 15
10 BELLOW HOSE, Part No.2012204 AS PER NIT 3 ea dch_stores 15
11 SWEEPER DUST FILTER, Part No.4012600 AS PER NIT 36 ea dch_stores 15
12 V BELTS VACUUM FAN DRIVE BELTS, Part No.B3050 AS PER NIT 10 ea dch_stores 15
13 HYDRAULIC SOLENOID VALVE, Part No.8071200 AS PER NIT 2 ea dch_stores 15

Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates for similar supply of goods

4

Financial statements or turnover proof

5

Bid security/EMD as applicable (not specified in data; bidders to verify in ATC)

6

Technical bid documents showing compliance to BIS/type test requirements

7

OEM authorization / authorized dealership certificates (where applicable)

8

Product Specification certificates (BIS, type test, approvals) as prescribed

Technical Results

S.No Seller Item Date Status
1ISHAN POWERTECH PRIVATE LIMITED   Under PMA-04-12-2025 19:28:31Evaluated

Frequently Asked Questions

Key insights about UTTAR PRADESH tender market

How to bid for the tender in mining spare parts in 2025 with BIS certificates

Bidders must submit BIS licence, type test and approval certificates along with the technical bid. Include OEM authorization if applicable, GST, PAN, and financial statements. Ensure the bid clearly demonstrates compliance to product specifications and the 25% quantity option terms.

What documents are required for supply of mining spare parts tender 2025

Required documents include GST certificate, PAN, experience certificates for similar supply, financial statements, EMD proof if applicable, BIS/type test certificates, and OEM authorizations. Include product-spec certificates as per bid document and upload with the bid.

What are the delivery terms for the 13-item spares tender in 2025

Delivery terms permit up to 25% quantity variation during contract and currency. Delivery time is calculated from the last date of order with a minimum 30 days; extended periods may apply if options are exercised. Ensure alignment with original delivery period.

Which standards or certifications are required for the spare parts bid 2025

Bidders must provide BIS licence, type test certificate, and approval certificates as prescribed in the Product Specification. Ensure all certificates are current and accompany the bid document submission to meet eligibility criteria.

What is the estimated value for the NCL spare parts tender 2025

Estimated value is ₹11,57,149.65. Bidders should price all items comprehensively, covering supply of goods for 13 listed parts, with cost elements included in the bid price.

How to verify the product specifications for the 13 mining parts tender

Refer to the Product Specification in the bid document. Ensure conformity to each part number: SIDE BRUSH ASSEMBLY, MAIN BRUSH ASSEMBLY, BRUSH GEAR, GEAR CHAIN, HYDRAULIC PIPES, MOISTURE SEPARATOR, SOLINOID/VALVE, ROLLER BRUSH, ROTARY BRUSH, BELLOW HOSE, DUST FILTER, VACUUM BELTS, and SOLENOID VALVE. Include certificates with bid.

What is the scope of supply for the Northern Coalfields Limited tender

Scope is strictly Only supply of Goods for 13 identified parts. No installation or services; bidders must ensure delivery-ready components with all required certificates and compliant packaging for mining equipment applications.