Indian Army Trophy & Ceremonial Items Tender 2026 India - 33 Item Scope, EMD ₹37500, Pre-Bid Mandatory
Bid Publish Date
24-Sep-2026, 10:33 am
Bid End Date
05-Oct-2026, 11:00 am
EMD
₹37,500
Location
Progress
Tender Overview
The Indian Army under the Department Of Military Affairs invites bids for a wide range of ceremonial supplies including trophies, medals, mementos, flowers, uniforms, caps, badges, dye, beverages, and venue preparations. Estimated scope encompasses 33 BOQ items with unspecified quantities; EMD is ₹37,500. The procurement is intended to support events such as Day celebrations, Prize distribution, and official ceremonies across multiple locations in India. Pre-bid meeting is compulsory, and the Purchaser may adjust orders by up to 25%. Relevant tender documents include PAN, GSTIN, cancelled cheque, and EFT mandate.
Technical Specifications & Requirements
- 33 BOQ items including trophies, plaques, cups, medals, flags, shawls, mugs, dyes, terracotta, lime stone powder, and related decorative/ceremonial goods
- Delivery location to be intimated during pre-bid; delivery lead times governed by option clause; extended timelines based on (additional quantity / original quantity) × original delivery period, minimum 30 days
- No explicit technical specs or quality standards published; bidders must reference Make in India compliance and self-certify local content per Annexure I; pre-bid clarification for scope and standards
- Bidder must prepare for vendor-code creation including PAN, GSTIN, cancelled cheque, EFT mandate; experience criteria and turnover requirements referenced in ATC; 33-item scope indicates a broad ceremonial catalog
- BOQ items are listed but with no numerical quantities; bidders should assume flexible quantity per option clause and confirm during pre-bid
Terms, Conditions & Eligibility
- EMD: ₹37,500; payment security as per tender terms
- Delivery: extension rules allow up to 25% quantity variance; delivery starts after the last delivery order date; minimum extension 30 days
- Pre-bid meeting is mandatory; non-attendance may lead to disqualification
- Documents to submit with bid: PAN, GSTIN, cancelled cheque, EFT mandate; Make in India/local-content attestations per Annexure I
- Price adjustments and order quantity variations will be at purchaser’s discretion; vendor-code creation and eligibility criteria apply
- Bidder must comply with ATC clauses and provide required experience documentation and financial disclosures
Key Specifications
-
- EMD: ₹37,500
-
- Total BOQ items: 33
-
- Delivery terms: option clause enables up to 25% quantity variation
-
- Pre-bid meeting: compulsory
-
- Documents required: PAN, GSTIN, cancelled cheque, EFT mandate
-
- Location: delivery location to be intimated during pre-bid meeting
-
- Standards/Compliance: Make in India, local content certification (Annexure I)
Terms & Conditions
-
EMD of ₹37,500 required with bid submission
-
Up to 25% quantity variation during contract and currency extension rules
-
Pre-bid meeting is mandatory for all participating bidders
Important Clauses
Payment Terms
EMD of ₹37,500; payment terms to be defined in ATC; ensure EFT mandate is provided
Delivery Schedule
Delivery period starts from last date of original delivery order; extended time for increased quantity calculated as (additional quantity / original quantity) × original delivery period, minimum 30 days
Penalties/Liquidated Damages
LD terms not explicitly listed; penalties likely per standard government procurement terms in ATC
Bidder Eligibility
-
Demonstrated experience in ceremonial/award item supply
-
Compliant with Make in India and local-content certification
-
Financial stability evidenced by annual statements and turnover
-
Compliance with PAN, GSTIN, and EFT mandate submission
Tender Data
Bid Details
Quantity
4312
Category
Trophy for 1st Prize
Bid Type
Two Packet Bid
Bid Validity
180 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
RA Qualification Rule
H1-Highest Priced Bid Elimination
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
Yes
MII Purchase Preference
Yes
MII Preference Band
L1+20%
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Min. Avg. Annual Turnover
4
OEM Avg. Turnover
8
Past Performance
40 %
Experience Required
3 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
Yes
Item Category
Trophy for 1st Prize , Trophy for 2nd Prize , Mementos , Appreciation Certificate , Caps , Flag Chest Badges , Medals including Dye , Beer Mug , Electric Tiffin , Shawls , Coffee Mug , Paint , Terracotta , Distemper , Lime Stone Powder , Iron Brush , Brush for Painting , Hessian Cloth , Flex with Frame , Tea and Refreshment , Final Day Lunch , Refreshment for ESMs , After Me Folder , Musician and Singer , Uniform , Movie on Poonch Linkup Day , Hiring of CHT for Officials , Marigold Flowers , White Flower , Bouquet , Wreath and Venue Preparation
Advisory Bank
State Bank of India
ePBG Percentage
3%
ePBG Duration (Months)
2
Delivery Details
Max Delivery Days
30
Delivery Locations
1
Delivery Cities
Poonch
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| - | Poonch | Poonch | - | - | 5 | 30 | - |
Authority Records
BID & GeM Expert Consultancy
End-to-end support — bid preparation, GeM registration, document filing & compliance by industry experts.
Free consultation · 24h response
Documents 5
GeM-Bidding-9801196.pdf
Main Document
BOQ Document
BOQ
BOQ Document
BOQ
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Bill of Quantities (BOQ)
33 Items Sign in to view GEM price trends Sign in for GEM prices
Trophy for 1st Prize
Trophy for 1st Prize
Trophy for 2nd Prize
Trophy for 2nd Prize
Mementos
Mementos
Appreciation Certificate
Appreciation Certificate
Caps
Caps
Flag Chest Badges
Flag Chest Badges
Medals including Dye
Medals including Dye
Beer Mug
Beer Mug
Electric Tiffin
Electric Tiffin
Shawls
Shawls
Coffee Mug
Coffee Mug
Paint
Paint
Terracotta
Terracotta
Distemper
Distemper
Lime Stone Powder
Lime Stone Powder
Iron Brush
Iron Brush
Brush for Painting
Brush for Painting
Hessian Cloth
Hessian Cloth
Flex with Frame
10 Feet by 8 Feet
Flex with Frame
10 Feet by 15 Feet
Tea and Refreshment
Juices and Fritters
Tea and Refreshment
Juices Samosa Jalebi and Cake
Final Day Lunch
Jeera Rice Rajma Mix Veg Puri Salad Kheer and Water Bottle
Refreshment for ESMs
Samosa Jalebi Tea Biscuit Good Day Small Packet
After Me Folder
After Me Folder
Musician and Singer
Musician and Singer
Uniform
Army and Airforce with Ranks and Name Plates
Movie on Poonch Linkup Day
As per Buyer Requirement
Hiring of CHT for Officials
As per Buyer Requirement
Marigold Flowers
For Wreath and Decoration of Naman Sthal
White Flower
For Wreath and Decoration of Naman Sthal
Bouquet
For VIPs and Flower Arrange for VIP Table
Wreath and Venue Preparation
At Ajote War Memorial
| Item # | Title | Description | Quantity | Unit | Consignee | Delivery (Days) | Price Trends |
|---|---|---|---|---|---|---|---|
| 1 | Trophy for 1st Prize | Trophy for 1st Prize | 5 | nos | [email protected] | 30 | |
| 2 | Trophy for 2nd Prize | Trophy for 2nd Prize | 4 | nos | [email protected] | 30 | |
| 3 | Mementos | Mementos | 12 | nos | [email protected] | 30 | |
| 4 | Appreciation Certificate | Appreciation Certificate | 129 | nos | [email protected] | 30 | |
| 5 | Caps | Caps | 260 | nos | [email protected] | 30 | |
| 6 | Flag Chest Badges | Flag Chest Badges | 200 | nos | [email protected] | 30 | |
| 7 | Medals including Dye | Medals including Dye | 50 | nos | [email protected] | 30 | |
| 8 | Beer Mug | Beer Mug | 50 | nos | [email protected] | 30 | |
| 9 | Electric Tiffin | Electric Tiffin | 12 | nos | [email protected] | 30 | |
| 10 | Shawls | Shawls | 50 | nos | [email protected] | 30 | |
| 11 | Coffee Mug | Coffee Mug | 630 | nos | [email protected] | 30 | |
| 12 | Paint | Paint | 5 | ltr | [email protected] | 30 | |
| 13 | Terracotta | Terracotta | 5 | ltr | [email protected] | 30 | |
| 14 | Distemper | Distemper | 5 | ltr | [email protected] | 30 | |
| 15 | Lime Stone Powder | Lime Stone Powder | 20 | kg | [email protected] | 30 | |
| 16 | Iron Brush | Iron Brush | 4 | nos | [email protected] | 30 | |
| 17 | Brush for Painting | Brush for Painting | 5 | nos | [email protected] | 30 | |
| 18 | Hessian Cloth | Hessian Cloth | 100 | mtr | [email protected] | 30 | |
| 19 | Flex with Frame | 10 Feet by 8 Feet | 3 | nos | [email protected] | 30 | |
| 20 | Flex with Frame | 10 Feet by 15 Feet | 2 | nos | [email protected] | 30 | |
| 21 | Tea and Refreshment | Juices and Fritters | 400 | plate | [email protected] | 30 | |
| 22 | Tea and Refreshment | Juices Samosa Jalebi and Cake | 280 | plate | [email protected] | 30 | |
| 23 | Final Day Lunch | Jeera Rice Rajma Mix Veg Puri Salad Kheer and Water Bottle | 900 | plate | [email protected] | 30 | |
| 24 | Refreshment for ESMs | Samosa Jalebi Tea Biscuit Good Day Small Packet | 600 | plate | [email protected] | 30 | |
| 25 | After Me Folder | After Me Folder | 500 | nos | [email protected] | 30 | |
| 26 | Musician and Singer | Musician and Singer | 1 | nos | [email protected] | 30 | |
| 27 | Uniform | Army and Airforce with Ranks and Name Plates | 10 | pair | [email protected] | 30 | |
| 28 | Movie on Poonch Linkup Day | As per Buyer Requirement | 1 | nos | [email protected] | 30 | |
| 29 | Hiring of CHT for Officials | As per Buyer Requirement | 3 | nos | [email protected] | 30 | |
| 30 | Marigold Flowers | For Wreath and Decoration of Naman Sthal | 60 | kg | [email protected] | 30 | |
| 31 | White Flower | For Wreath and Decoration of Naman Sthal | 4 | kg | [email protected] | 30 | |
| 32 | Bouquet | For VIPs and Flower Arrange for VIP Table | 1 | nos | [email protected] | 30 | |
| 33 | Wreath and Venue Preparation | At Ajote War Memorial | 1 | nos | [email protected] | 30 |
Categories
15
Corrigendum Updates
1 Update Update
Required Documents
PAN Card copy
GSTIN copy
Cancelled cheque copy
EFT mandate certified by bank
Experience certificates
Financial statements
Self-certification for Make in India/local content (Annexure I)
OEM authorizations (if applicable)
Technical bid documents as per ATC
Frequently Asked Questions
Key insights about JAMMU AND KASHMIR tender market
How to bid for the ceremonial items tender in India 2026?
Bidders must submit PAN, GSTIN, cancelled cheque, and EFT mandate with the bid, along with experience and financial documents. Ensure participation in the compulsory pre-bid meeting, comply with Make in India/local content requirements, and prepare for up to 25% quantity variation during contract.
What documents are required for Indian Army ceremonial tender submission?
Required documents include PAN card, GST certificate, cancelled cheque, EFT mandate, experience certificates, financial statements, and Make in India/local content certification per Annexure I. OEM authorizations may be needed for specific items; ensure all documents are up to date.
What are the delivery and payment terms for this procurement?
Delivery can extend up to the calculated period after the last order date, with a minimum 30 days for any extension. EMD is ₹37,500; payment terms will be specified in ATC; ensure EFT mandate and related bank details are correct.
What standards or certifications are required for ceremonial supplies?
Make in India/local content certification is required per Annexure I; no explicit IS/ISO numbers are listed in the data; bidders should confirm during pre-bid for any additional standards and OEM certifications.
When is the compulsory pre-bid meeting for the tender?
Pre-bid meeting attendance is mandatory; queries must be raised during the meeting, after which responses are issued; non-attendance may result in disqualification by the TEC Board.
What is the scope of the 33 items in the BOQ for this tender?
The BOQ lists 33 items covering trophies, medals, mementos, caps, badges, dyes, mugs, terracotta, stone powders, painting supplies, cloth, and venue prep materials; exact quantities are not specified and will be confirmed during the pre-bid meeting.
What is the EMD amount and its payment method for vendors?
EMD is ₹37,500; payment terms and secure submission will follow the ATC. Ensure the EMD is provided through the specified channel, with bank details matching the EFT mandate requirements.
How does the option clause affect delivery timelines for this tender?
If quantity increases, the delivery period extends by (additional quantity ÷ original quantity) × original delivery period, minimum 30 days. Purchaser may adjust delivery time within contract limits; confirm exact dates in the delivery schedule.