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Indian Army Tender for Automotive Spare Parts & Accessories in Gwalior MP 2025

Bid Publish Date

18-Nov-2025, 6:39 pm

Bid End Date

29-Nov-2025, 9:00 am

Location

GWALIOR , MADHYA PRADESH

Progress

Issue18-Nov-2025, 6:39 pm
Technical28-11-2025 20:55:46
Financial
AwardCompleted
Explore all 4 tabs to view complete tender details

Quantity

23

Category

Tien With Crown Wheel Pinion 41x7 Tata

Bid Type

Two Packet Bid

Key Highlights

  • • Critical brand/ OEM references imply Tata Safari and related OEM components
  • • Mandatory Detailed Design Drawings approval and 5-day submission window
  • • 25% quantity variation option during contract execution at contracted rates
  • • Delivery address specified as 256 FWC; installation details contingent on drawings
  • • Data Sheet submission required; mismatch risks bid rejection
  • • No clear EMD or estimated value provided in tender data; relies on standard vendor terms
  • • Non-obsolescence requirement: 1 year residual market life for offered products
  • • Financial integrity clause: no liquidation or court proceedings; must upload undertaking

Categories 34

BRAKE COMPRESSED AIR MESH PNEUMATIC MACHINERY BRAKE SYSTEM BREAK GEAR HYDRAULIC POWER PACK FUEL FILTERS ROLLER BEARING PNEUMATIC BOOSTER BALL BEARING WHEEL BEARING COMPRESSOR VERTICAL COOLER COOLER LIGHT MICROSCOPES ROTARY PUMP AIR INFLATORS ENGINE VALVE PNEUMATIC TOOLS DISPLACEMENT PUMP AIR BRAKE GEAR BEARINGS BUSHINGS AND GEARS DISTILLATION PLANT HEAT EXCHANGERS AIR GENERATOR AIR COMPRESSOR BI DISTILLATION UNIT DISTILLATION WORM GEAR HYDRAULIC BRAKE

Tender Overview

The procurement is issued by the Indian Army for a suite of automotive spare parts and assemblies spanning multiple Tata and Safari variants, located in GWALIOR, MADHYA PRADESH. The scope references 15 BOQ items, with no explicit quantity, unit, or estimated value available in the data. A key differentiator is the option clause allowing up to 25% quantity variation during contract execution at contracted rates, plus a requirement to navigate design approvals and final delivery readiness.

Technical Specifications & Requirements

Critical tender details include:

  • Requirement to submit Detailed Design Drawings within 5 days of award; buyer to respond with approval or a complete modification list within 5 days, with drawing modifications incorporated before supply
  • Delivery and installation to occur at the address: 256 FWC (repeated in the terms)
  • Mandatory submission of a Data Sheet for each offered product to enable parameter verification and prevent mismatches
  • Data-driven risk: absence of explicit technical specs in the tender necessitates adherence to approved drawings and OEM data
  • Data Sheet mismatch can lead to bid rejection; a valid OEM/partner alignment is implied

Terms & Eligibility

Critical compliance points include:

  • Bidder must maintain healthy financial standing (no liquidation or bankruptcy) and upload an undertaking
  • Products must be non-obsolete with at least 1 year residual market life as per OEM lifecycle
  • Required submissions include PAN Card, GSTIN, Cancelled Cheque, EFT Mandate; vendor code creation relies on these documents
  • Data Sheet alignment and procurement of Detailed Design Drawings are mandatory; delivery period may shift if approvals delay
  • Experience criteria reference OEMs or resellers; data sheet verification is essential for eligibility

Key Specifications

  • Product/Service names: automotive spare parts and assemblies (Tata Safari, Tata parts, Safari components)

  • BOQ: 15 items listed; individual quantities/units not provided

  • EMD/Estimated value: not disclosed in tender data

  • Delivery location: 256 FWC

  • Key requirement: Data Sheet alignment with offered products

  • Approval window: Detailed Design Drawings submitted within 5 days of award

Terms & Conditions

  • 25% quantity variation right during contract with contracted rates

  • 5-day window for Detailed Design Drawings submission and approval

  • Delivery/installation at 256 FWC; drawing-driven supply

  • Data Sheet verification mandatory to avoid rejection

  • No liquidation/bankruptcy; required undertakings

Important Clauses

Payment Terms

Not specified in data; suppliers should anticipate standard government terms and cleared payment on delivery per contract

Delivery Schedule

Delivery window tied to approval of Detailed Design Drawings; additional time may be recalculated if approvals delay

Penalties/Liquidated Damages

Not detailed; terms indicate potential delays may affect delivery timelines per option clause

Bidder Eligibility

  • Must not be under liquidation or bankruptcy

  • Must provide data sheets and OEM/authorized partner documentation

  • Must maintain non-obsolete status with at least 1 year residual market life for offered parts

Documents 5

GeM-Bidding-8578229.pdf

Main Document

BOQ Document

BOQ

BOQ Document

BOQ

Buyer uploaded ATC document

ATC

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

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Bill of Quantities (BOQ) 15 Items

Item # Title Description Quantity Unit Consignee Delivery (Days)
1 Reverse Selector Shaft ALS Reverse Selector Shaft ALS 2 nos actclk@256 30
2 Synchro mesh Gear Tatra Synchro mesh Gear Tatra 1 nos actclk@256 30
3 Hose Assy Air Filter Outlet Safari Hose Assy Air Filter Outlet Safari 1 nos actclk@256 30
4 Head Light Tatra Head Light Tatra 2 nos actclk@256 30
5 Rear Engine Housing ALS Rear Engine Housing ALS 1 nos actclk@256 30
6 Ball Bearing Tata Ball Bearing Tata 1 nos actclk@256 30
7 Steering Vane Pump Tata Safari Steering Vane Pump Tata Safari 1 nos actclk@256 30
8 Tien With Crown Wheel Pinion 41x7 Tata Tien With Crown Wheel Pinion 41x7 Tata 1 nos actclk@256 30
9 Pressure Plate ALS Pressure Plate ALS 2 nos actclk@256 30
10 Air Compressor Assy Safari Air Compressor Assy Safari 1 nos actclk@256 30
11 Kit Of Condenser Assy Complete Safari Kit Of Condenser Assy Complete Safari 1 nos actclk@256 30
12 Brake Booster Rep Kit Tata Brake Booster Rep Kit Tata 3 nos actclk@256 30
13 Rep Kit S P Valve Tata Rep Kit S P Valve Tata 2 nos actclk@256 30
14 Element Kit Fuel Filter Scorpio Element Kit Fuel Filter Scorpio 2 nos actclk@256 30
15 Bendix Drive Tata Bendix Drive Tata 2 nos actclk@256 30

Required Documents

1

PAN Card copy

2

GSTIN copy

3

Cancelled Cheque copy

4

EFT Mandate copy certified by Bank

5

Data Sheet for each offered product

6

Experience certificates and OEM authorizations (if applicable)

7

Undertaking of no liquidation or bankruptcy

8

Vendor Code Creation documents as required by the terms

Technical Results

S.No Seller Item Date Status
1DHINGRA SALES CORPN   Under PMA-28-11-2025 20:55:46Qualified
2n. d. traders   Under PMA-28-11-2025 21:36:26Qualified
3S K AUTO TRADERS INDIA   Under PMA-29-11-2025 00:01:03Qualified

Financial Results

Rank Seller Price Item
L1DHINGRA SALES CORPN( MSE Social Category:General )    Under PMA₹1,49,949Item Categories : Reverse Selector Shaft ALS,Synchro mesh Gear Tatra,Hose Assy Air Filter Outlet Safari,Head Light Ta
L2n. d. traders( MSE Social Category:General )    Under PMA₹1,63,582Item Categories : Reverse Selector Shaft ALS,Synchro mesh Gear Tatra,Hose Assy Air Filter Outlet Safari,Head Light Ta
L3S K AUTO TRADERS INDIA( MSE Social Category:General )    Under PMA₹1,63,760Item Categories : Reverse Selector Shaft ALS,Synchro mesh Gear Tatra,Hose Assy Air Filter Outlet Safari,Head Light Ta

Frequently Asked Questions

Key insights about MADHYA PRADESH tender market

How to bid for Indian Army automotive parts tender in Gwalior 2025?

Bidders must submit PAN, GSTIN, cancelled cheque, and EFT mandate, plus Data Sheets for offered parts. Provide OEM authorizations and an undertaking of no liquidation. Ensure Detailed Design Drawings are prepared and submitted within 5 days of award; approvals determine the delivery timeline and contract scope.

What documents are required for Indian Army spare parts tender in Gwalior?

Required documents include PAN Card, GSTIN, Cancelled Cheque, EFT Mandate, Data Sheets, OEM authorizations, experience proofs, and an undertaking against liquidation. Data Sheets must match the offered products; non-matching specs can lead to rejection.

What are the delivery terms for the 256 FWC address tender in MP?

Delivery is governed by Design Drawings approvals; if approval is delayed, the delivery period is refixed and may extend without LD. The option clause allows up to 25% quantity variation during contract at contracted rates.

How does the 25% quantity variation clause affect bidding?

Bidders should price for potential 25% increases or decreases in order quantity during contract execution. The extended delivery time is calculated as (additional quantity/original quantity) × original delivery period, with a minimum of 30 days.

What is the role of Detailed Design Drawings in this tender?

Successful bidders must submit Detailed Design Drawings within 5 days of award. The buyer will approve or return with a modification list within 5 days; supply must conform to approved drawings with any communicated changes.

Are there any warranty or penalty clauses specified for this tender?

The tender data does not specify explicit warranty terms or LD percentages. Penalties, if any, would be governed by standard government contract norms and the delivery performance tied to the option clause.

What standards or certifications are required for these parts?

No explicit standards are listed in the tender data. Vendors should rely on OEM data sheets and ensure parts are non-obsolete with at least 1 year residual market life; OEM authorizations are recommended.

What is the process if drawing approvals are delayed?

If Buyer delays approval, the delivery period is refixed for the period of delay, with no liquidated damages for the period of approval delay; subsequent delivery uses the new approved timeline.