Indian Army Tender for Automotive Spare Parts & Accessories in Gwalior MP 2025
Bid Publish Date
18-Nov-2025, 6:39 pm
Bid End Date
29-Nov-2025, 9:00 am
Location
Progress
Quantity
23
Category
Tien With Crown Wheel Pinion 41x7 Tata
Bid Type
Two Packet Bid
Key Highlights
- • Critical brand/ OEM references imply Tata Safari and related OEM components
- • Mandatory Detailed Design Drawings approval and 5-day submission window
- • 25% quantity variation option during contract execution at contracted rates
- • Delivery address specified as 256 FWC; installation details contingent on drawings
- • Data Sheet submission required; mismatch risks bid rejection
- • No clear EMD or estimated value provided in tender data; relies on standard vendor terms
- • Non-obsolescence requirement: 1 year residual market life for offered products
- • Financial integrity clause: no liquidation or court proceedings; must upload undertaking
Categories
34
Tender Overview
The procurement is issued by the Indian Army for a suite of automotive spare parts and assemblies spanning multiple Tata and Safari variants, located in GWALIOR, MADHYA PRADESH. The scope references 15 BOQ items, with no explicit quantity, unit, or estimated value available in the data. A key differentiator is the option clause allowing up to 25% quantity variation during contract execution at contracted rates, plus a requirement to navigate design approvals and final delivery readiness.
Technical Specifications & Requirements
Critical tender details include:
- Requirement to submit Detailed Design Drawings within 5 days of award; buyer to respond with approval or a complete modification list within 5 days, with drawing modifications incorporated before supply
- Delivery and installation to occur at the address: 256 FWC (repeated in the terms)
- Mandatory submission of a Data Sheet for each offered product to enable parameter verification and prevent mismatches
- Data-driven risk: absence of explicit technical specs in the tender necessitates adherence to approved drawings and OEM data
- Data Sheet mismatch can lead to bid rejection; a valid OEM/partner alignment is implied
Terms & Eligibility
Critical compliance points include:
- Bidder must maintain healthy financial standing (no liquidation or bankruptcy) and upload an undertaking
- Products must be non-obsolete with at least 1 year residual market life as per OEM lifecycle
- Required submissions include PAN Card, GSTIN, Cancelled Cheque, EFT Mandate; vendor code creation relies on these documents
- Data Sheet alignment and procurement of Detailed Design Drawings are mandatory; delivery period may shift if approvals delay
- Experience criteria reference OEMs or resellers; data sheet verification is essential for eligibility
Key Specifications
-
Product/Service names: automotive spare parts and assemblies (Tata Safari, Tata parts, Safari components)
-
BOQ: 15 items listed; individual quantities/units not provided
-
EMD/Estimated value: not disclosed in tender data
-
Delivery location: 256 FWC
-
Key requirement: Data Sheet alignment with offered products
-
Approval window: Detailed Design Drawings submitted within 5 days of award
Terms & Conditions
-
25% quantity variation right during contract with contracted rates
-
5-day window for Detailed Design Drawings submission and approval
-
Delivery/installation at 256 FWC; drawing-driven supply
-
Data Sheet verification mandatory to avoid rejection
-
No liquidation/bankruptcy; required undertakings
Important Clauses
Payment Terms
Not specified in data; suppliers should anticipate standard government terms and cleared payment on delivery per contract
Delivery Schedule
Delivery window tied to approval of Detailed Design Drawings; additional time may be recalculated if approvals delay
Penalties/Liquidated Damages
Not detailed; terms indicate potential delays may affect delivery timelines per option clause
Bidder Eligibility
-
Must not be under liquidation or bankruptcy
-
Must provide data sheets and OEM/authorized partner documentation
-
Must maintain non-obsolete status with at least 1 year residual market life for offered parts
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
Reverse Selector Shaft ALS , Synchro mesh Gear Tatra , Hose Assy Air Filter Outlet Safari , Head Light Tatra , Rear Engine Housing ALS , Ball Bearing Tata , Steering Vane Pump Tata Safari , Tien With Crown Wheel Pinion 41x7 Tata , Pressure Plate ALS , Air Compressor Assy Safari , Kit Of Condenser Assy Complete Safari , Brake Booster Rep Kit Tata , Rep Kit S P Valve Tata , Element Kit Fuel Filter Scorpio , Bendix Drive Tata
Authority Records
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Documents 5
GeM-Bidding-8578229.pdf
Main Document
BOQ Document
BOQ
BOQ Document
BOQ
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Bill of Quantities (BOQ)
15 Items Sign in to view GEM price trends Sign in for GEM prices
Reverse Selector Shaft ALS
Reverse Selector Shaft ALS
Synchro mesh Gear Tatra
Synchro mesh Gear Tatra
Hose Assy Air Filter Outlet Safari
Hose Assy Air Filter Outlet Safari
Head Light Tatra
Head Light Tatra
Rear Engine Housing ALS
Rear Engine Housing ALS
Ball Bearing Tata
Ball Bearing Tata
Steering Vane Pump Tata Safari
Steering Vane Pump Tata Safari
Tien With Crown Wheel Pinion 41x7 Tata
Tien With Crown Wheel Pinion 41x7 Tata
Pressure Plate ALS
Pressure Plate ALS
Air Compressor Assy Safari
Air Compressor Assy Safari
Kit Of Condenser Assy Complete Safari
Kit Of Condenser Assy Complete Safari
Brake Booster Rep Kit Tata
Brake Booster Rep Kit Tata
Rep Kit S P Valve Tata
Rep Kit S P Valve Tata
Element Kit Fuel Filter Scorpio
Element Kit Fuel Filter Scorpio
Bendix Drive Tata
Bendix Drive Tata
| Item # | Title | Description | Quantity | Unit | Consignee | Delivery (Days) | Price Trends |
|---|---|---|---|---|---|---|---|
| 1 | Reverse Selector Shaft ALS | Reverse Selector Shaft ALS | 2 | nos | actclk@256 | 30 | |
| 2 | Synchro mesh Gear Tatra | Synchro mesh Gear Tatra | 1 | nos | actclk@256 | 30 | |
| 3 | Hose Assy Air Filter Outlet Safari | Hose Assy Air Filter Outlet Safari | 1 | nos | actclk@256 | 30 | |
| 4 | Head Light Tatra | Head Light Tatra | 2 | nos | actclk@256 | 30 | |
| 5 | Rear Engine Housing ALS | Rear Engine Housing ALS | 1 | nos | actclk@256 | 30 | |
| 6 | Ball Bearing Tata | Ball Bearing Tata | 1 | nos | actclk@256 | 30 | |
| 7 | Steering Vane Pump Tata Safari | Steering Vane Pump Tata Safari | 1 | nos | actclk@256 | 30 | |
| 8 | Tien With Crown Wheel Pinion 41x7 Tata | Tien With Crown Wheel Pinion 41x7 Tata | 1 | nos | actclk@256 | 30 | |
| 9 | Pressure Plate ALS | Pressure Plate ALS | 2 | nos | actclk@256 | 30 | |
| 10 | Air Compressor Assy Safari | Air Compressor Assy Safari | 1 | nos | actclk@256 | 30 | |
| 11 | Kit Of Condenser Assy Complete Safari | Kit Of Condenser Assy Complete Safari | 1 | nos | actclk@256 | 30 | |
| 12 | Brake Booster Rep Kit Tata | Brake Booster Rep Kit Tata | 3 | nos | actclk@256 | 30 | |
| 13 | Rep Kit S P Valve Tata | Rep Kit S P Valve Tata | 2 | nos | actclk@256 | 30 | |
| 14 | Element Kit Fuel Filter Scorpio | Element Kit Fuel Filter Scorpio | 2 | nos | actclk@256 | 30 | |
| 15 | Bendix Drive Tata | Bendix Drive Tata | 2 | nos | actclk@256 | 30 |
Required Documents
PAN Card copy
GSTIN copy
Cancelled Cheque copy
EFT Mandate copy certified by Bank
Data Sheet for each offered product
Experience certificates and OEM authorizations (if applicable)
Undertaking of no liquidation or bankruptcy
Vendor Code Creation documents as required by the terms
Technical Results
| S.No | Seller | Item | Date | Status |
|---|---|---|---|---|
| 1 | DHINGRA SALES CORPN Under PMA | - | 28-11-2025 20:55:46 | |
| 2 | n. d. traders Under PMA | - | 28-11-2025 21:36:26 | |
| 3 | S K AUTO TRADERS INDIA Under PMA | - | 29-11-2025 00:01:03 |
Financial Results
| Rank | Seller | Price | Item |
|---|---|---|---|
| L1 | DHINGRA SALES CORPN( MSE Social Category:General ) Under PMA | Item Categories : Reverse Selector Shaft ALS,Synchro mesh Gear Tatra,Hose Assy Air Filter Outlet Safari,Head Light Ta | |
| L2 | n. d. traders( MSE Social Category:General ) Under PMA | Item Categories : Reverse Selector Shaft ALS,Synchro mesh Gear Tatra,Hose Assy Air Filter Outlet Safari,Head Light Ta | |
| L3 | S K AUTO TRADERS INDIA( MSE Social Category:General ) Under PMA | Item Categories : Reverse Selector Shaft ALS,Synchro mesh Gear Tatra,Hose Assy Air Filter Outlet Safari,Head Light Ta |
Frequently Asked Questions
Key insights about MADHYA PRADESH tender market
How to bid for Indian Army automotive parts tender in Gwalior 2025?
Bidders must submit PAN, GSTIN, cancelled cheque, and EFT mandate, plus Data Sheets for offered parts. Provide OEM authorizations and an undertaking of no liquidation. Ensure Detailed Design Drawings are prepared and submitted within 5 days of award; approvals determine the delivery timeline and contract scope.
What documents are required for Indian Army spare parts tender in Gwalior?
Required documents include PAN Card, GSTIN, Cancelled Cheque, EFT Mandate, Data Sheets, OEM authorizations, experience proofs, and an undertaking against liquidation. Data Sheets must match the offered products; non-matching specs can lead to rejection.
What are the delivery terms for the 256 FWC address tender in MP?
Delivery is governed by Design Drawings approvals; if approval is delayed, the delivery period is refixed and may extend without LD. The option clause allows up to 25% quantity variation during contract at contracted rates.
How does the 25% quantity variation clause affect bidding?
Bidders should price for potential 25% increases or decreases in order quantity during contract execution. The extended delivery time is calculated as (additional quantity/original quantity) × original delivery period, with a minimum of 30 days.
What is the role of Detailed Design Drawings in this tender?
Successful bidders must submit Detailed Design Drawings within 5 days of award. The buyer will approve or return with a modification list within 5 days; supply must conform to approved drawings with any communicated changes.
Are there any warranty or penalty clauses specified for this tender?
The tender data does not specify explicit warranty terms or LD percentages. Penalties, if any, would be governed by standard government contract norms and the delivery performance tied to the option clause.
What standards or certifications are required for these parts?
No explicit standards are listed in the tender data. Vendors should rely on OEM data sheets and ensure parts are non-obsolete with at least 1 year residual market life; OEM authorizations are recommended.
What is the process if drawing approvals are delayed?
If Buyer delays approval, the delivery period is refixed for the period of delay, with no liquidated damages for the period of approval delay; subsequent delivery uses the new approved timeline.
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Documents 5
GeM-Bidding-8578229.pdf
Main Document
BOQ Document
BOQ
BOQ Document
BOQ
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS