Indian Army Thermostats (BHEL) and Heater Elements Tender 2026 - Q3 Specifications, OEM Authorization & 3 Years Govt Supply Experience
Bid Publish Date
10-Oct-2026, 2:05 pm
Bid End Date
17-Oct-2026, 3:00 pm
Location
Progress
Key Highlights
- • Manufacturer Authorization: OEM/Original Equipment Manufacturer authorization form with full contact details required for distributors.
- • 2+ Year Market Life: Bidders must ensure offered products have at least 2 years residual market life and are not end-of-life by the OEM.
- • GST/PAN/EFT Docs: Submission of PAN, GSTIN, cancelled cheque, and EFT mandate to enable vendor code creation.
- • Data Sheet Compliance: Upload Data Sheets; mismatch between data sheet and offered specs may lead to rejection.
- • 3-Year Govt Experience: Regularly manufactured and supplied similar category products to govt/PSU for 3 years; provide contracts as evidence.
- • Delivery Flexibility: Option clause allows +/-25% quantity change and proportional delivery time adjustments with a minimum 30 days.
Tender Overview
The Indian Army, Department Of Military Affairs, seeks supply of Thermostats (BHEL) and Heater Elements (Q3). The tender scope references non-specified location details but targets procurement of electrical heating components with a potential quantity variation clause. Key differentiators include OEM authorization requirements, compulsory data sheet submission, and a minimum 3-year track record of supplying similar products to government entities. The absence of BOQ items suggests a framework-style release, emphasizing compliance and supplier capability rather than a fixed single SKU list.
Technical Specifications & Requirements
- Product categories: Thermostats (BHEL) and Heater Elements (Q3).
- Data Sheet requirement: Upload product data sheets with bid; ensure parameter parity with offered items.
- Standards/Compliance: Explicit standards not listed; bidders must demonstrate OEM alignment and non-toxic product assurances where applicable.
- Experience: Minimum 3 years of regular manufacturing/supply to Central/State Govt or PSU, with contracts to prove annual activity.
- OEM Authorization: Manufacturer or authorized distributor must provide OEM authorization/Certificate with contact details.
- Documentation: PAN, GSTIN, cancelled cheque, EFT mandate; data sheets for all offered items.
- Obsolescence: Offered products must have at least 2 years residual market life; not end-of-life by OEM.
- Misc: Products to be non-toxic; MSDS provided for toxic materials if applicable.
Terms & Eligibility
- EMD/financials not explicitly priced in the excerpt; bidders must demonstrate financial stability and avoid liquidation or similar proceedings.
- Quantity variation: up to 25% increase/decrease at contract award and during currency at contracted rates; delivery extended proportionally with minimum 30 days.
- Delivery timeline: extends from original/extended delivery dates as per option clause; bidders must accept variable delivery durations.
- Documentation: PAN, GST, cancelled cheque, EFT mandate; OEM authorization if using distributors; data sheets.
- Experience proof: contracts/certificates for govt/PSU supply over three years; if bunch bids, primary product value criterion applies.
- Product lifecycle: ensure products are not obsolete; two-year residual life requirement.
- Health/safety: non-toxic materials; MSDS for toxic items where relevant.
Key Specifications
-
Product category: Thermostats (BHEL) and Heater Elements (Q3)
-
BOQ: No items listed; indicative framework procurement
-
Data Sheet required for all offered items
-
OEM authorization mandatory for non-manufacturer bids
-
Non-toxic materials; MSDS for toxic components if applicable
-
Minimum 3 years govt/PSU supply experience with supporting contracts
-
2-year residual market life for offered product lines
Terms & Conditions
-
Quantity may vary up to 25% during contract and currency; delivery periods adjusted accordingly
-
Bidder must avoid liquidation and provide financial standing undertaking
-
Offer must not include obsolete items; must have OEM-supported data sheets and authorization
Important Clauses
Payment Terms
Not explicitly specified in tender excerpt; bidders should anticipate standard govt terms and verify during bid submission.
Delivery Schedule
Delivery period adjusts with option clause; minimum 30 days for extended duration; delivery starts from original last delivery date.
Penalties/Liquidated Damages
Not detailed here; likely applicable per government tender norms; verify during bid submission.
Bidder Eligibility
-
3 years government/PSU supply experience for similar category products
-
Non-liquidation status; no court receivership
-
Manufacturers or authorized distributors with OEM authorization
Tender Data
Bid Details
Quantity
249
Category
Thermostate(BHEL)
Bid Type
Two Packet Bid
Bid Validity
180 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
Yes
RA Qualification Rule
H1-Highest Priced Bid Elimination
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
No
MII Purchase Preference
Yes
MII Preference Band
L1+20%
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
Bid Splitting Applied
No
Requirements
OEM Avg. Turnover
4
Past Performance
80 %
Experience Required
3 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
Yes
Item Category
Thermostate(BHEL) (Q3) , Heater Elements (Q3)
Advisory Bank
State Bank of India
ePBG Percentage
5%
ePBG Duration (Months)
12
Delivery Details
Max Delivery Days
15
Delivery Locations
1
Delivery Cities
Meerut
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| - | Meerut | Meerut | - | - | 92 | 15 | - |
Authority Records
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Documents 3
GeM-Bidding-9900815.pdf
Main Document
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Categories
1
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Required Documents
Copy of PAN Card
Copy of GSTIN
Copy of Cancelled Cheque
Copy of EFT Mandate certified by Bank
Data Sheet of offered products
OEM Authorization/Form (for distributors)
Proof of experience: contracts showing 3 years Govt/PSU supply
Financial statements demonstrating non-liquidation status
Frequently Asked Questions
Key insights about UTTAR PRADESH tender market
How to bid for Indian Army thermostats and heater elements tender 2026?
Bidders must submit PAN, GSTIN, cancelled cheque, EFT mandate, and OEM authorization if using distributors. Upload data sheets for offered items and demonstrate 3 years of govt/PSU supply. Comply with the option clause allowing 25% quantity fluctuation and confirm delivery timelines with the original/extended period.
What documents are required for vendor code creation in this tender?
Submit PAN, GSTIN, cancelled cheque, EFT mandate, and OEM authorization if applicable. Data sheets must match offered products and be uploaded with the bid; ensure non-obsolescence and 2-year residual market life as per terms.
What are the experience requirements for bidding thermostats and heater elements?
Bidders must have 3 years of regular manufacture/supply of similar category products to Central/State Govt or PSU. Provide copies of relevant contracts showing annual activity for each year, with the primary product meeting the highest value criterion in bunch bids.
Are there any lifecycle or obsolescence constraints on offered products?
Yes. Offered products must have at least 2 years residual market life and must not be declared end-of-life by the OEM within that period. Provide OEM statements or contracts proving product continuity.
What is the data sheet requirement for submitted bids?
Data Sheets for all offered items must be uploaded and verifiable against the technical parameters. Any unexplained mismatch may lead to bid rejection, so align datasheets with exact specifications and model numbers.
What is the scope of the option clause for quantity changes?
The purchaser may increase or decrease quantity up to 25% at contract placement and during currency at contracted rates. Delivery time extends proportionally, with a minimum of 30 days; extension calculations use (increased quantity/original quantity) × original delivery period.
What are the essential eligibility criteria for this govt tender in 2026?
Eligibility requires non-liquidation status, 3-year govt/PSU supply experience, OEM authorization where applicable, and submission of PAN, GSTIN, cancelled cheque, EFT mandate, plus product data sheets for all items offered.
What are the health/safety requirements for the products tendered?
All products must be non-toxic; for any toxic materials, provide Material Safety Data Sheet (MSDS). This ensures compliance with health and safety standards for government procurement.