University of Kashmir High End Laptop Tender Srinagar JK 2026 – 25% Quantity Option, Sample Approval & Delivery Terms
Bid Publish Date
14-Oct-2026, 9:22 pm
Bid End Date
26-Oct-2026, 9:00 am
Location
Progress
Tender Overview
University of Kashmir invites bids for High End Laptop - Notebook procurement in Srinagar, Jammu & Kashmir. The tender contemplates flexible quantity management, allowing up to 25% increase/decrease in bid quantity at contract placement and during the contract at contracted rates. A two-stage process includes advance sample submission within 5 days of award, with buyer approval or modification list within 5 days; bulk supply must follow the approved sample. The option clause affects delivery timelines, with a minimum adjustment framework. No BOQ items are listed, indicating a potential framework or catalog-based purchase. This tender hinges on supplier readiness for rapid sampling and scalable delivery, under the Higher Education Department’s procurement umbrella.
Technical Specifications & Requirements
- Product: High End Laptop - Notebook for university use; exact model, processor, RAM, storage not disclosed in the BOQ.
- Delivery/Sampling: Submit advance sample within 5 days of contract award; buyer to approve or specify modifications within 5 days; bulk supply must mirror approved sample.
- Sampling impact: If buyer delays in approval, delivery period is reset; major deviations may trigger fresh samples or contract termination at buyer discretion.
- Clause-based quantities: The purchaser may adjust quantity by up to ±25%; delivery time scales as (additional quantity ÷ original quantity) × original delivery period, minimum 30 days.
- Compliance: Bulk supply must adhere to the approved sample and contract specifications; electronics standards or testing are not explicitly defined in the data.
Terms, Conditions & Eligibility
- EMD/ bid security: Not specified in the provided data.
- Delivery: Initial delivery framework linked to the last date of the original delivery order; extended delivery time applies per option clause with the minimum 30 days rule.
- Payment terms: Not specified in the terms provided.
- Samples: Advance sample required; failure to approve or major deviations may lead to contract termination.
- General rights: Purchaser reserves right to modify quantity by up to 25% at contract placement and during currency at contracted rates.
- Documentation: Bidders must comply with buyer-specified terms and provide required samples and related documents when requested.
Key Specifications
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- Product category: High End Laptop - Notebook
-
- Quantity flexibility: up to ±25% during contract term
-
- Advance sample submission: within 5 days of award
-
- Sample approval window: 5 days for approval or modification list
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- Delivery window recalculation: (additional quantity ÷ original quantity) × original delivery period, minimum 30 days
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- Bulk supply must follow approved sample; non-conforming samples may lead to termination
Terms & Conditions
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Key Term 1: Quantity adjustment up to 25% during contract and at placement
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Key Term 2: Advance sample within 5 days; approval or modification within 5 days
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Key Term 3: Delivery period adjusted for delays; minimum 30 days for additional quantities
Important Clauses
Payment Terms
Not specified in the data; bidders should verify terms at bid stage and seek clarification from purchaser.
Delivery Schedule
Delivery starts from the last date of original delivery order; option-based extensions possible with minimum 30 days and proportional time increase.
Penalties/Liquidated Damages
Not specified; potential for contract termination on major deviations after sample approval delays.
Bidder Eligibility
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Experience in supplying high end laptops to educational institutions or government bodies
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Ability to provide advance samples within 5 days of award
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Compliance readiness for sample-based approvals and bulk delivery at contracted rates
Tender Data
Bid Details
Quantity
1
Bid Type
Two Packet Bid
Bid Validity
30 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
No
MII Purchase Preference
No
MSE Purchase Preference
No
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
OEM Avg. Turnover
4
Past Performance
10 %
Experience Required
2 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
High End Laptop - Notebook (Q2)
Payment Timelines
Payments shall be made to the Seller within 45 days of issue of consignee receipt-cum-acceptance certificate (CRAC) and on-line submission of bills (This is in supersession of 10 days time as provided in clause 12 of GeM GTC)
Delivery Details
Max Delivery Days
15
Delivery Locations
1
Delivery Cities
Srinagar
Delivery Pincodes
190006
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Mushtaq Ahmad Malik | 190006,University of Kashmir,Hazratbal,Srinagar | Srinagar | Jammu And Kashmir | 190006 | 1 | 15 | - |
Authority Records
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Documents 2
GeM-Bidding-10037559.pdf
Main Document
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
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Required Documents
GST certificate
PAN card
Experience certificates
Financial statements
EMD documents (if applicable but not specified in data)
Technical bid documents
OEM authorizations (if applicable)
Any documents demonstrating ability to supply high end laptops and meet sampling requirements
Frequently Asked Questions
Key insights about JAMMU AND KASHMIR tender market
How to bid for high end laptop tender in Srinagar?
Bidders must submit technical bid with model details and compliance, along with required documents (GST, PAN, experience) and an advance sample within 5 days of award. Ensure you can deliver bulk quantities at contracted rates if quantity changes by up to 25%.
What documents are needed for University of Kashmir laptop procurement?
Submit GST registration, PAN, company financials, experience certificates, technical bid documents, OEM authorizations if any, and EMD documents as applicable. Ensure all documents prove capability to supply high end notebooks and meet sampling requirements.
What is the sample submission timeline for this laptop bid?
An advance sample must be submitted within 5 days of contract award; the buyer will approve or provide a modification list within 5 days; bulk delivery must follow the approved sample without deviations unless modified.
What are the delivery terms if quantity changes by 25%?
Delivery time adjusts by the formula (additional quantity ÷ original quantity) × original delivery period, with a minimum of 30 days; the purchaser may extend this during the contract to cover the increased/decreased quantity.
What payment terms govern the laptop procurement?
Payment terms are not specified in the data; bidders should seek clarification. Typical government terms include milestone-based payments after delivery and acceptance, or as per contract schedule.
What happens if the sample is not approved for bulk supply?
If the sample is not conforming, the buyer may request fresh samples or terminate the contract after notifying deviations; bulk supply must conform to approved specifications or modifications communicated.
Are there any performance penalties or LD for delays?
Not explicitly specified; due to sample-based process, delays in approval can reset delivery timelines; contract termination remains a possible remedy in case of major deviations or non-conformity.
How can bidders ensure compliance with the University of Kashmir laptop tender?
Ensure you can provide an advance sample within 5 days, comply with sample approvals, and plan for quantity fluctuations of ±25%. Prepare documentation (GST, PAN, experience, financials) and readiness for bulk delivery at contracted rates.