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Border Roads Organisation Built up Trucks Tender V3 Q1 India 2025 - BRO Procurement, 50% Quantity Option, PBG & 15 Day Warranty

Bid Publish Date

04-Nov-2025, 6:02 pm

Bid End Date

02-Dec-2025, 5:00 pm

EMD

₹27,52,000

Value

₹13,76,00,000

Latest Corrigendum Available

Progress

Issue04-Nov-2025, 6:02 pm
Corrigendum25-Nov-2025
AwardPending
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Quantity

50

Bid Type

Two Packet Bid

Tender Overview

The Border Roads Organisation (Department of Defence) invites bids for the procurement of built up trucks (V3) Q1 in India, with an estimated value of ₹137,600,000 and an EMD of ₹2,752,000. The scope is strictly supply of Goods, with a potential quantity variation up to 50% of the bid quantity during and after contract award. Inspection will be conducted by BRO-nominated boards, and pre-dispatch or post-receipt checks may apply. Bidders must upload an integrity pact and all required certificates. The contract emphasizes timely service and post-warranty rectification obligations, including penalties and security recovery if needed. Location details are not specified in the data but the tender is framed for BRO project delivery under Defence procurement norms.

Technical Specifications & Requirements

  • Category: built up trucks (V3) – Q1
  • Estimated value: ₹137,600,000; EMD: ₹2,752,000
  • Quantity flexibility: up to 50% increase/decrease at contract placement and during currency; delivery timeline adjusts proportionally with a minimum 30 days
  • Inspection: Board of Officers (nominated by BRO) for acceptance; pre-dispatch and post-receipt checks apply per ATC
  • Scope: strictly supply of goods; no BOQ items listed
  • Warranty & penalties: defects rectification within 15 days; penalties 0.5% per week; cumulative cap 10% of contract value; penalties payable to Buyer or via forfeiture of PBG
  • Compliance: upload integrity pact and certificates; non-submission leads to rejection

Terms, Conditions & Eligibility

  • EMD: ₹2,752,000; payment terms not specified beyond standard bid conditions
  • Delivery: delivery period linked to original and extended periods; additional time formula provided in option clause
  • Warranty: 15-day defect rectification window; penalties apply for delays
  • Inspection: BRO Board of Officers; post-receipt checks at consignee site
  • Penalties: 0.5% of unit price per week; cap at 10% of total contract value; potential service by alternate sources at seller cost
  • Integrity Pact: mandatory signing and upload of scanned copy
  • Documents: certificates and required documents per bid, ATC/corrigendum specifics

Key Specifications

    • Product category: built up trucks (V3) – Q1
    • Estimated contract value: ₹137,600,000
    • EMD: ₹2,752,000
    • Quantity flexibility: +/- 50% during award and currency of contract
    • Delivery/extension rule: time proportional to (additional quantity/original quantity) × original delivery period, min 30 days
    • Inspection: Board of Officers nominated by BRO (pre-dispatch or post-receipt as per ATC)
    • Warranty/penalties: defects rectification within 15 days; penalties 0.5% per week; cumulative cap 10%

Terms & Conditions

  • Key Term 1: EMD of ₹2,752,000 required with bid submission

  • Key Term 2: quantity may increase up to 50% during and after contract with adjusted delivery period

  • Key Term 3: 15-day defect rectification window and 0.5% weekly penalties up to 10% of contract value

Important Clauses

Payment Terms

No explicit payment schedule stated; terms align with standard BRO bid practices and PBG recovery for penalties

Delivery Schedule

Delivery period starts from date of order; option clause allows extended time proportional to quantity changes with a 30-day minimum

Penalties/Liquidated Damages

0.5% of unit price per week for delays; cap at 10% of total contract value; potential service by BRO at seller cost if breached

Bidder Eligibility

  • Experience in supplying built up trucks or equivalent heavy vehicle category

  • Demonstrated financial stability (financial statements available for preceding years)

  • Compliance with integrity pact and essential certificates

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Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates for similar supply of built up trucks

4

Financial statements (profit & loss, balance sheet)

5

EMD submission document (demand draft or online payment receipt)

6

Technical bid documents and compliance certificates

7

OEM authorization (if applicable) and any other required certificates

Corrigendum Updates

1 Update
#1

Update

25-Nov-2025

Extended Deadline

02-Dec-2025, 5:00 pm

Opening Date

02-Dec-2025, 5:30 pm

Frequently Asked Questions

How to bid for built up trucks tender in BRO 2025?

Bidders must submit EMD of ₹2,752,000, GST and PAN, financial statements, experience certificates, OEM authorizations if required, and technical compliance documents. Upload the signed integrity pact and ensure compliance with BRO inspection by Board of Officers and post-receipt checks as per ATC.

What documents are required for BRO built up trucks bid 2025?

Required documents include GST certificate, PAN, experience certificates for truck supply, financial statements, EMD payment proof, technical bid documents, OEM authorizations, and scanned integrity pact. Ensure all certificates match bid scope and are current.

What are the delivery terms for BRO truck procurement 2025?

Delivery is governed by the option clause allowing up to a 50% quantity adjustment. Delivery period scales with additional quantity using (additional quantity/original quantity) × original delivery period, with a minimum of 30 days.

What inspection regime applies to BRO built up trucks tender?

Inspection is performed by BRO-nominated Board of Officers, with potential pre-dispatch inspection at seller premises and post-receipt inspection at the consignee site as per ATC. Non-compliance may affect acceptance.

What are the penalties for late defect rectification in BRO truck bid?

Rectification delays incur a penalty of 0.5% of the unit price per week, capped cumulatively at 10% of total contract value. BRO may recover penalties from PBG or seek alternate service at seller cost.

What is the EMD amount and its purpose for this BRO procurement?

The EMD is ₹2,752,000. It ensures bid seriousness, and is refundable or adjusted per bid outcomes; non-submission can lead to bid rejection and disqualification from the lot.

Which standards or certifications must trucks meet for BRO tender 2025?

Although specific standards aren’t listed, bidders should align with BRO’s integrity pact, quality certificates, and any OEM authorizations. Ensure compliance with defence procurement practices and any IS/ISO standards applicable to heavy vehicles as required.

What is the scope of supply for this BRO truck tender?

The scope is strictly the supply of goods (built up trucks V3, Q1). No installation or after-sales commitment is specified in the data; however, post-delivery inspection and warranty obligations apply to rectification during the warranty period.

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