Odisha Electronics & IT Department Khordha Database Management System Software Tender 2026
Progress
Tender Overview
The Electronics and Information Technology Department of Odisha, Khordha (PIN 751001) seeks procurement of Database Management System Software (V3) with related deployment services. The bid’s estimated scope includes supply, installation, testing, and commissioning of the software package, at scale governed by an EMD of ₹12,00,000. The contract accommodates a 25% quantity option during both initial and extended terms, with delivery timelines tied to the original order date. The procurement emphasizes OEM authorization, and installation/commissioning must be performed by an OEM-certified resource or OEM-authorised reseller. This tender targets bidders capable of end-to-end deployment within Odisha and aligned to PAC (Project Advisory Committee) standards.
Technical Specifications & Requirements
- Scope of supply: Supply, Installation, Testing and Commissioning of Database Management System Software.
- Quantity flexibility: Option to increase/decrease quantity up to 25% of bid/contract quantity; additional delivery time calculated as (additional quantity / original quantity) × original delivery period, minimum 30 days.
- Delivery/installation responsibility: OEM/OEM-certified resource or OEM-authorised reseller to perform installation, commissioning, testing, and any required training.
- Vendor authorization: Mandatory Manufacturer Authorization/Certification from OEM with full contact details.
- BOQ status: No formal BOQ items listed; focus on comprehensive SCM and service scope.
- Location: Delivery and deployment within Khordha, Odisha.
- Delivery period rules: Extended delivery allowances linked to option clause; parties must adhere to the specified delivery framework.
Terms, Conditions & Eligibility
- EMD: ₹12,00,000 mandatory; submit through acceptable payment channel.
- Delivery terms: Delivery period follows the original order date; option-driven extensions require calculation per clause, with minimum 30 days.
- OEM/Reseller requirement: Installation/commissioning by OEM-certified personnel or OEM-authorised resellers.
- Contract scope: Bid price to include all costs for supply, installation, testing, and commissioning.
- Authorization: Required Manufacturer Authorization/Certificate detailing OEM name, address, email, and phone.
- Tender language: Terms specify rights to modify quantity by ±25% and to adjust delivery times accordingly.
- Documentation: Compliance with at least basic GST/PAN and related bid documents as per standard procurement norms.
Key Specifications
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Product/service: Database Management System Software (V3)
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EOI location: Khordha, Odisha
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Estimated value: Not disclosed; EMD ₹12,00,000
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Scope: Supply, Installation, Testing and Commissioning
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Standards/Compliances: OEM authorization required; vendor to provide installation by OEM-certified personnel
Terms & Conditions
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EMD of ₹12,00,000 required with bid submission
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Quantity may change ±25% during and after contract
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Installation must be performed by OEM-certified resource or OEM-authorised reseller
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Manufacturer Authorization with full OEM contact details required
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Delivery periods extendable per option clause with minimum 30 days
Important Clauses
Payment Terms
Not explicitly stated in provided data; bidder should anticipate standard government norms (payment after satisfactory delivery/acceptance) per PAC terms.
Delivery Schedule
Delivery period to commence from the last date of original delivery order; extended delivery time calculated as (increased quantity ÷ original quantity) × original period, minimum 30 days.
Penalties/Liquidated Damages
Not specified; bidders should reference standard government procurement LD provisions; ensure consequences described in ATC.
Bidder Eligibility
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Experience in delivering DBMS software installations in government or large enterprise environments
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Financial capability to fund ₹12 Lakh EMD and project-related costs
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OEM authorization demonstrating ability to install and commission the software
Tender Data
Bid Details
Quantity
144
Bid Type
Two Packet Bid
Bid Validity
180 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
RA Qualification Rule
H1-Highest Priced Bid Elimination
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
Yes
MII Purchase Preference
No
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
Yes
Startup Exemption/Relaxation
Yes
Bid Splitting Applied
No
Requirements
Min. Avg. Annual Turnover
300
OEM Avg. Turnover
1000
Past Performance
10 %
Experience Required
1 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
Yes
Item Category
Database Management System Software (V3) (Q2) ( PAC Only )
Advisory Bank
State Bank of India
ePBG Percentage
3%
ePBG Duration (Months)
39
Payment Timelines
Payments shall be made to the Seller within 45 days of issue of consignee receipt-cum-acceptance certificate (CRAC) and on-line submission of bills (This is in supersession of 10 days time as provided in clause 12 of GeM GTC)
Delivery Details
Max Delivery Days
45
Delivery Locations
1
Delivery Cities
Khordha
Delivery Pincodes
751013
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Manamohan Mohapatra | 751013,Plot No. N1-7/D, Acharyavihar Square | Khordha | Odisha | 751013 | 144 | 45 | - |
Authority Records
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Documents 4
GeM-Bidding-9981683.pdf
Main Document
Other Documents
OTHER
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Corrigendum Updates
1 Update Update
Extended Deadline
28-Oct-2026, 11:30 am
Opening Date
29-Oct-2026, 11:30 am
Categories
2
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Required Documents
GST registration certificate
Permanent Account Number (PAN) card
Experience certificates for similar DBMS deployments
Financial statements (last 2-3 years) demonstrating stability
EMD payment receipt or bank guarantee for ₹12,00,000
Technical bid documents showing DBMS software capabilities
OEM authorisation letter from the software vendor
Manufacturer Authorization/Certificate with full contact details
Delivery/installation plan and training (if applicable)
Frequently Asked Questions
Key insights about ODISHA tender market
How to bid for the Khordha DBMS tender in Odisha 2026?
Bidders should prepare GST and PAN, secure OEM authorization, and submit EMD ₹12,00,000 with the technical bid. Ensure installation capacity by OEM-certified personnel and provide a detailed plan for supply, installation, testing, and commissioning within Khordha.
What documents are required for the Odisha DBMS procurement bid?
Submit GST certificate, PAN, 2–3 years of financial statements, OEM authorization letter, DBMS experience certificates, and EMD receipt. Include technical bid detailing software capabilities and installation plan, plus a delivery schedule aligned to the original order date.
What are the quantity adjustment terms for the Odisha DBMS tender?
The purchaser may modify quantity by ±25% at bid/contract and during currency, with extended delivery time calculated as (additional quantity/original quantity) × original period, minimum 30 days.
Which vendor qualifications are mandatory for DBMS deployment in Odisha?
Mandatory OEM authorization, installation by OEM-certified personnel or OEM-authorised resellers, and demonstrated DBMS deployment experience in government or large-scale projects.
What is the EMD amount for the Khordha DBMS tender?
The EMD required is ₹12,00,000. Ensure payment is completed via approved channel and include receipt with the bid submission.
When is the delivery period applicable for extended quantity changes?
Delivery extends from the last date of the original delivery order; calculate additional time as noted, with a minimum extension of 30 days, and ensure adherence to PAC terms.