Madhya Pradesh Home Department Tender for Office Stationery & Registers UMARIA 2026 - ISI/ISO Standards Notified 2026
Bid Publish Date
04-Sep-2026, 7:30 pm
Bid End Date
19-Sep-2026, 8:00 pm
EMD
₹8,000
Value
₹10,00,001
Location
Progress
Key Highlights
- • Exact EMD amount: ₹8,000
- • Estimated contract value: ₹1,000,001.00
- • Up to 25% quantity variation allowed during order and currency of contract
- • Mandatory GEM profile submission and non-blacklisting certificate
- • Dedicated toll-free service support and escalation matrix required
- • Delivery period adjustments based on extended delivery periods
- • No explicit technical standards specified in tender data
Tender Overview
The opportunity is issued by the Madhya Pradesh Home Department for UMARIA (484551) focusing on a broad category of office stationery and filing products, including various General Registers, Shubham Registers, A4 papers, file covers, and file pads. Estimated value is ₹1,000,001.00 with an EMD of ₹8,000. The procurement scope spans multiple 8-by-13 and 13-by-17 formats with one to five Dasta configurations, and Shubham Registers in several sizes. The 17 BOQ items lack explicit unit rates or quantities but collectively define the procurement of filing and record-keeping supplies. Delivery terms include an option clause enabling up to 25% quantity variation and an escalated delivery framework based on order and extended periods. The tender emphasizes service/sales continuity through dedicated support channels and requires non-blacklisting and GEM profile submission. This is a government tender in Madhya Pradesh that primarily targets suppliers of official stationery and filing materials with a focus on compliance and post-sale support.
Technical Specifications & Requirements
- Total items: 17, with 8-by-13 and 13-by-17 formats, including multiple Dasta configurations and Shubham Registers. No explicit technical specifications provided in the notice. Estimated value and EMD are clearly stated as ₹1,000,001.00 and ₹8,000 respectively.
- Delivery & compliance: Option clause allowing ±25% quantity variation; delivery period adjustments based on order dates and extended periods; mandatory GEM profile submission and non-blacklisting proof. Service support demands include escalation matrix and toll-free contact for post-sale service.
- Mandatory terms: Service standing certificates and financial standing certificates requested; explicit requirement for escalation contacts and dedicated support line.
- Quality expectations: No technical standards enumerated; procurements appear to rely on organization-specific stationery grade and manufacturer authenticity.
- Documentation: Bidders must demonstrate financial standing and service capability, with ongoing support commitments after delivery.
Terms, Conditions & Eligibility
- EMD: ₹8,000 (electronic or as specified by the buyer) to secure bid participation.
- Delivery timeline: Not explicitly stated; subject to option clause and delivery extensions per contract terms.
- Payment terms: Not detailed in the summary; typical government practice may involve milestone/on-delivery payment.
- Vendor requirements: Submission of GEM profile, non-blacklisting certificate, and proof of service capability.
- Support: Escalation matrix and toll-free support number required; dedicated service line expected.
- BOQ: 17 items with N/A quantities; procurement hinges on organization’s internal requirements and final contract quantities.
- Compliance: Suppliers must meet buyer-added terms including 25% quantity variation rights and delivery timing adjustments.
Key Specifications
-
General Registers in 8 by 13 and 13 by 17 formats
-
Shubham Registers in various Dasta configurations
-
File covers, file pads, A4 size papers
-
15+ item categories listed under 17 BOQ items
-
Estimated value ₹1,000,001.00 and EMD ₹8,000
Terms & Conditions
-
Quantity variation up to 25% at contract placement and during currency
-
GEM profile submission and non-blacklisting as mandatory
-
Dedicated service support with escalation matrix required
Important Clauses
Payment Terms
Payment terms not explicitly detailed; expect standard government terms (milestone/on-delivery) per contract.
Delivery Schedule
Delivery period governed by option clause; last date of original order and extended periods determine new timelines.
Penalties/Liquidated Damages
Not specified in summary; likely applicable per standard government procurement norms.
Bidder Eligibility
-
Submission of GEM profile and non-blacklisting certificate
-
Demonstrated financial standing with certificates
-
Experience in supplying office stationery and filing materials
Tender Data
Bid Details
Quantity
5360
Category
Paper A4 Size
Bid Type
Two Packet Bid
Bid Validity
30 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
Yes
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Experience Required
2 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
Index File , Ream File , General Register 8 by 13 One Dastia , Paper A4 Size , File Cover Superior , File Pad Superior , General Register 8 by 13 Two Dasta , General Register 8 by 13 Three Dasta , General Register 8 by 13 Four Dasta , General Register 8by 13 Five Dasta , Shubham Register 13 by 17 One Dasta , Shubham Register 13 by 17 Two Dasta , Shubham Register 13 by 17 Three Dasta , Shubham Register 13by 17 Four Dasta , Register Orient Paper Five Dasta 13 by 17 , Shubham Register 8 no , Shubham Register 10 no
Advisory Bank
State Bank of India
Delivery Details
Max Delivery Days
15
Delivery Locations
1
Delivery Cities
Umaria
Delivery Pincodes
484661
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Vaishali Dongre | 484661,SP OFFICE UMARIA NH78 | Umaria | Madhya Pradesh | 484661 | 100 | 15 | - |
Authority Records
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Documents 4
GeM-Bidding-9845354.pdf
Main Document
BOQ Document
BOQ
BOQ Document
BOQ
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Bill of Quantities (BOQ)
17 Items Sign in to view GEM price trends Sign in for GEM prices
Index File
Index File
Ream File
Ream File
General Register 8 by 13 One Dastia
General Register 8 by 13 One Dastia
Paper A4 Size
Paper A4 Size
File Cover Superior
File Cover Superior
File Pad Superior
File Pad Superior
General Register 8 by 13 Two Dasta
General Register 8 by 13 Two Dasta
General Register 8 by 13 Three Dasta
General Register 8 by 13 Three Dasta
General Register 8 by 13 Four Dasta
General Register 8 by 13 Four Dasta
General Register 8by 13 Five Dasta
General Register 8by 13 Five Dasta
Shubham Register 13 by 17 One Dasta
Shubham Register 13 by 17 One Dasta
Shubham Register 13 by 17 Two Dasta
Shubham Register 13 by 17 Two Dasta
Shubham Register 13 by 17 Three Dasta
Shubham Register 13 by 17 Three Dasta
Shubham Register 13by 17 Four Dasta
Shubham Register 13by 17 Four Dasta
Register Orient Paper Five Dasta 13 by 17
Register Orient Paper Five Dasta 13 by 17
Shubham Register 8 no
Shubham Register 8 no
Shubham Register 10 no
Shubham Register 10 no
| Item # | Title | Description | Quantity | Unit | Consignee | Delivery (Days) | Price Trends |
|---|---|---|---|---|---|---|---|
| 1 | Index File | Index File | 100 | pieces | sp@uma2023 | 15 | |
| 2 | Ream File | Ream File | 100 | pieces | sp@uma2023 | 15 | |
| 3 | General Register 8 by 13 One Dastia | General Register 8 by 13 One Dastia | 50 | pieces | sp@uma2023 | 15 | |
| 4 | Paper A4 Size | Paper A4 Size | 1,020 | pieces | sp@uma2023 | 15 | |
| 5 | File Cover Superior | File Cover Superior | 3,000 | pieces | sp@uma2023 | 15 | |
| 6 | File Pad Superior | File Pad Superior | 300 | pieces | sp@uma2023 | 15 | |
| 7 | General Register 8 by 13 Two Dasta | General Register 8 by 13 Two Dasta | 70 | pieces | sp@uma2023 | 15 | |
| 8 | General Register 8 by 13 Three Dasta | General Register 8 by 13 Three Dasta | 80 | pieces | sp@uma2023 | 15 | |
| 9 | General Register 8 by 13 Four Dasta | General Register 8 by 13 Four Dasta | 100 | pieces | sp@uma2023 | 15 | |
| 10 | General Register 8by 13 Five Dasta | General Register 8by 13 Five Dasta | 100 | pieces | sp@uma2023 | 15 | |
| 11 | Shubham Register 13 by 17 One Dasta | Shubham Register 13 by 17 One Dasta | 50 | pieces | sp@uma2023 | 15 | |
| 12 | Shubham Register 13 by 17 Two Dasta | Shubham Register 13 by 17 Two Dasta | 80 | pieces | sp@uma2023 | 15 | |
| 13 | Shubham Register 13 by 17 Three Dasta | Shubham Register 13 by 17 Three Dasta | 100 | pieces | sp@uma2023 | 15 | |
| 14 | Shubham Register 13by 17 Four Dasta | Shubham Register 13by 17 Four Dasta | 80 | pieces | sp@uma2023 | 15 | |
| 15 | Register Orient Paper Five Dasta 13 by 17 | Register Orient Paper Five Dasta 13 by 17 | 50 | pieces | sp@uma2023 | 15 | |
| 16 | Shubham Register 8 no | Shubham Register 8 no | 50 | pieces | sp@uma2023 | 15 | |
| 17 | Shubham Register 10 no | Shubham Register 10 no | 30 | pieces | sp@uma2023 | 15 |
Categories
1
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Required Documents
GST registration certificate
PAN card
Experience certificates for similar office stationery supply
Financial statements or bankers’ certificates demonstrating financial standing
EMD payment receipt or exemption documents if applicable
Technical bid documents and product catalogs
OEM authorizations (if bidding on behalf of manufacturer)
GEM profile submission
Non-blacklisting certificate
Frequently Asked Questions
Key insights about MADHYA PRADESH tender market
How to bid in the UMARIA stationery tender MP 2026 for General Registers
Bidders must submit a GEM profile, non-blacklisting certificate, GSTIN, PAN, and financial statements. Ensure EMD of ₹8,000 is paid and include 17 BOQ item details for General Registers, Shubham Registers, and file accessories. Follow the option clause for quantity variations up to 25%.
What documents are required for MP Home Department stationery bid 2026
Required documents include GST registration, PAN, experience certificates for similar supply, financial statements, EMD payment proof, technical bid, OEM authorizations if applicable, GEM profile, and non-blacklisting certificate. Submit product catalogues and service delivery commitments.
What are the delivery terms for UMARIA MP filing materials tender
Delivery terms allow up to 25% quantity variation, with timelines tied to the last date of the original delivery order and extended periods. Timelines adjust proportionally using the formula (additional quantity/original quantity) × original delivery period, with a minimum 30 days.
What is the EMD amount for MP stationery procurement 2026
The EMD is ₹8,000. Payment should be accompanied by appropriate payment proof as per GEM portal instructions; bid submission requires EMD validity through bid evaluation and contract award stages.
Which items are included in the 17 BOQ for MP filing products
Items include General Registers in multiple 8x13 and 13x17 formats, Shubham Registers in varied Dasta options, A4 papers, File Covers, File Pads, and related general filing accessories, with no explicit unit quantities provided in the notice.
What are the service support requirements for this MP tender
Bidders must provide an escalation matrix with contact numbers and a dedicated toll-free line for service support, ensuring post-delivery assistance and connectivity as part of the procurement terms.
What standards or certifications are required for MP stationery supply
The tender specifies GEM profile and non-blacklisting; no explicit ISI/ISO standards are listed. Suppliers should provide OEM authorizations where applicable and ensure compliance with general government procurement norms.
How to verify eligibility for this MP Home Department tender
Confirm eligibility by ensuring non-blacklisted status, GEM profile submission, GST and PAN validity, and demonstration of financial health via statements. Also provide relevant experience certificates for similar office stationery projects.