Not Disclosed Organization Security Equipment Procurement Tender 2025 - 12 Items 25% Quantity Flexibility

Tender Overview

Not Disclosed Organization invites bids for a security equipment procurement comprising 12 items with an estimated value of ₹4,000,000 and an EMD of ₹200,000. The contract allows a 25% quantity variation at both award and during the currency, with delivery timelines linked to the original period and extended periods. Bidders must establish a Functional Service Centre in the consignee state within 30 days of award, or provide documentary evidence of existing capability. A DD-based EMD submission is acceptable, with hard copy delivery within 5 days post bid opening. Items must have at least a 5-year residual market life and not be declared end-of-life by the OEM. Additional terms require an escalation matrix, toll-free service, and an on-state service provider office.

Technical Specifications & Requirements

• Estimated value: ₹4,000,000; EMD: ₹200,000; Delivery period governed by option to increase quantity up to 25%; Minimum delivery (and extension) calculations based on original quantity with a minimum of 30 days.
• Service & support requirements: In-state service center for carry-in warranty; on-site warranty where applicable; establishment of service center within 30 days if not existing; payment contingent on evidence of functional service center.
• EMD/PBG submission: EMD via Account Payee Demand Draft in favor of PAO, O/o CAG of India, payable at New Delhi; upload DD proof and submit hardcopy within 5 days of bid end; ensure all required certificates are uploaded.
• Product lifecycle: Offerings must be non-obsolete with a minimum 5-year residual market life; OEM end-of-life before this period not acceptable.
• Operational requirements: Escalation matrix with telephone numbers; dedicated toll-free service line; vendor must maintain a state-based office for service delivery.

Terms, Conditions & Eligibility

• EMD: ₹200,000 (DD acceptable) and must be uploaded with bid; hard copy to be delivered within 5 days of bid end.
• Delivery terms: Quantity may be increased up to 25%; extension calculations use a defined formula starting from the last delivery date; minimum extension 30 days.
• Eligibility criteria: Service centers required in the consignee state; if not present, must establish within 30 days; evidence of functional center required before payments.
• Documentation: Failure to upload certificates/documents from the Bid Document/ATC may lead to rejection; ensure OEM authorizations and compliance certificates are included.
• Warranty & support: In-state service capability; required escalation matrix and toll-free support; dedicated service office in the state.
• Other provisions: Items must be market-ready and not end-of-life; bidders must provide documentation as per terms and agreements; government terms apply to rate contracts and related clauses.