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Public Works Department Madhya Pradesh Utensil & Kitchen Equipment Tender 2025 ISO 9001

Bid Publish Date

29-Dec-2025, 1:00 pm

Bid End Date

13-Jan-2026, 6:00 pm

EMD

₹2,80,000

Location

BHOPAL , MADHYA PRADESH

Progress

Issue29-Dec-2025, 1:00 pm
AwardPending
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Quantity

23281

Category

Dinning Table

Bid Type

Two Packet Bid

Key Highlights

  • • OEM turnover criteria for primary product category in bundled bids
  • • ISO 9001 certification required for bidder or OEM
  • • Option clause permitting ±25% quantity variation during/after contract
  • • 52-item scope includes steamers, utensils, fridges, and storage equipment
  • • Escalation matrix required for after-sales service support
  • • EMD of ₹280,000; typical payment terms to be clarified in ATC
  • • Notable category diversity within a single PWD tender framework

Categories 28

OVER HEAD TANK BUCKET GAS BURNERS ANIMAL WATERING MACHINES HYDRAULIC SHOVEL TRANSITION METALS GRINDER WATER STORAGE TANK MIXER GRINDER SOLAR WATER HEATER UTENSIL DUSTBIN MACHINE CHIMNEY MILITARY VEHICLE DRINKING WATER SYSTEM SEED AND FEED EQUIPMENT TEA MAKER WATER PURIFIER AND RO PLANT BOX LABORATORY WATER PURIFICATION EQUIPMENT WATER TANK ELECTRIC ROPE SHOVEL FUEL PUMP LOADER WATER STORAGE AND SUPPLY BLADE GINNING OIL

Tender Overview

The Madhya Pradesh Public Works Department invites bids for a broad range of kitchen and utensil equipment across 51 line items, including gas burners, stainless steel utensils, tables, daliya, masala dabbas, and storage solutions. The estimated contract value is not disclosed; the EMD is ₹280,000. Bidders must satisfy turnover and ISO 9001 prerequisites and prepare for flexible quantity adjustments up to 25% as per the option clause. The procurement location is within Madhya Pradesh, with scope covering institutional kitchens and related facilities. The bid emphasizes OEM-backed supply and service support continuity, and requires escalation matrices for after-sales service. AOC: 3-year turnover evidence and OEM turnover criteria apply, with the OEM’s finances scrutinized for bunch bids. The tender’s unique aspect lies in its diverse product category spanning utensils, appliances, and storage hardware under a single PWD framework.

Technical Specifications & Requirements

  • EMD: ₹280,000; payment method not specified but typically via DD/online as per terms
  • Product scope: 51 items including gas burners, steel utensils, trays, Tawa, trays, double-door fridge 500 L, mixer grinder, steel racks, tea dispensers, water tanks, and assorted kitchenware
  • Standards & certifications: ISO 9001 certified bidder or OEM required; service escalation matrix mandatory
  • OEM considerations: OEM turnover criteria applicable; highest-value primary-category OEM must meet turnover criterion in bundled bids
  • Delivery & quantities: Option to increase contract quantity by up to 25%; delivery timelines governed by option clause; minimum 30 days extended delivery guidance
  • BOQ details: 51 items with non-disclosed quantity data; emphasis on product category compliance and quality control

Terms, Conditions & Eligibility

  • Turnover criteria: Minimum average annual turnover over last 3 years as per bid document; audited statements or CA certificate acceptable
  • ISO 9001: Bidder or OEM must hold ISO 9001 certification
  • Escalation & service: Provide service escalation matrix with telephone numbers
  • Tender terms: Option clause allows quantity adjustments up to 25% during and after contract; delivery starts from last delivery order date
  • Submission docs: GST, PAN, experience certificates, financials, EMD documents, OEM authorizations, and technical compliance details
  • ATC adherence: Buyer-uploaded ATC document governs special terms and conditions

Key Specifications

  • EMD amount: ₹280,000

  • ISO 9001 certification required for bidder or OEM

  • Delivery quantity flexibility: +25% option

  • 51 items range: including gas burners, steel utensils, mixer grinder, double-door fridge 500 L

  • OEM turnover criteria applied for bunch bids

  • Escalation matrix for service support required

Terms & Conditions

  • Mandatory ISO 9001 certification for bidder or OEM

  • EMD amount ₹280,000 with submission proof

  • Option clause enables 25% quantity variation

Important Clauses

Payment Terms

Payment terms to be clarified in ATC; EMD required at bid submission

Delivery Schedule

Delivery period governed by option clause; delivery starts after last delivery order date

Penalties/Liquidated Damages

Penalties/LD terms not specified in available data; ATC may specify

Bidder Eligibility

  • Must hold ISO 9001 certification (bidder or OEM)

  • Must demonstrate 3-year turnover evidence or CA-certified turnover

  • OEMs of primary product category must meet turnover criteria in bundled bids

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Bill of Quantities (BOQ) 51 Items

Item # Title Description Quantity Unit Consignee Delivery (Days)
1 ANAJ KOTHI SMALL ANAJKOTHI SMALL 101 nos ajay.jaiswal09 90
2 ANAJKOTHI BIG ANAJKOTHI BIG 101 nos ajay.jaiswal09 90
3 Electronic weight machine Electronic weight machine 25 nos ajay.jaiswal09 90
4 Kadhai Iron Kadhai Iron 63 nos ajay.jaiswal09 90
5 Cooker 20ltr Cooker 20ltr 63 nos ajay.jaiswal09 90
6 Gas bhatti Having 2 burner Gas bhatti Having 2 burner 63 nos ajay.jaiswal09 90
7 Chakla Belan Chakla Belan 101 nos ajay.jaiswal09 90
8 Chamcha small Chamcha small 3,800 nos ajay.jaiswal09 90
9 Tray Tray 400mmx300mmx50mmht 190 nos ajay.jaiswal09 90
10 Dinning Table Dinning Table 114 nos ajay.jaiswal09 90
11 Dolchi Dolchi 88 nos ajay.jaiswal09 90
12 Tawa Tawa 50 nos ajay.jaiswal09 90
13 Plates with 4 section Plates with 4 section 2,270 nos ajay.jaiswal09 90
14 Nashta plates Nashta plates 2,270 nos ajay.jaiswal09 90
15 Parat Badi Parat Badi 152 nos ajay.jaiswal09 90
16 Palta Palta 126 nos ajay.jaiswal09 90
17 Double Door Fridge 500 ltr Double Door Fridge 500 ltr 25 nos ajay.jaiswal09 90
18 Dal Pat Dal Pat 76 nos ajay.jaiswal09 90
19 Dibba Dibba 250 nos ajay.jaiswal09 90
20 Masala Dibba Masala Dibba 250 nos ajay.jaiswal09 90
21 Mixer Grinder Mixer Mixer Grinder Mixer 25 nos ajay.jaiswal09 90
22 Steel glass Round Steel glass Round 2,400 nos ajay.jaiswal09 90
23 JUG JUG 250 nos ajay.jaiswal09 90
24 Steel box for storage Steel box for storage 315 nos ajay.jaiswal09 90
25 Steel tanki small Steel tanki small 138 nos ajay.jaiswal09 90
26 Steel tanki big Steel tanki big 125 nos ajay.jaiswal09 90
27 Steel ganj Steel ganj 126 nos ajay.jaiswal09 90
28 Steel Ganj with cover Steel Ganj with cover 126 nos ajay.jaiswal09 90
29 Steel ganj Big with cover Steel ganj Big with cover 88 nos ajay.jaiswal09 90
30 Utensil Daliya Utensil Daliya 63 nos ajay.jaiswal09 90
31 CASSEROLE CASSEROLE 63 nos ajay.jaiswal09 90
32 Gas Burner Gas Burner 50 nos ajay.jaiswal09 90
33 Steel Bucket Steel Bucket 125 nos ajay.jaiswal09 90
34 Tea Dispenser cane 30ltr Tea Dispenser cane 30ltr 38 nos ajay.jaiswal09 90
35 Steel glass Steel glass 2,790 nos ajay.jaiswal09 90
36 Knife Blade Knife Blade 315 nos ajay.jaiswal09 90
37 Tea Chinney Tea Chinney 315 nos ajay.jaiswal09 90
38 Atta Channey Atta Channey 315 nos ajay.jaiswal09 90
39 Steel Rack Steel Rack 315 nos ajay.jaiswal09 90
40 Steel Rack Steel Rack 63 nos ajay.jaiswal09 90
41 Milk Cane 30ltr Milk Cane 30ltr 25 nos ajay.jaiswal09 90
42 Dustbin Tub Big Dustbin Tub Big 164 nos ajay.jaiswal09 90
43 Jharia Big Jharia Big 100 nos ajay.jaiswal09 90
44 Rice Spoon Rice Spoon 315 nos ajay.jaiswal09 90
45 Dal spoon Dal spoon 315 nos ajay.jaiswal09 90
46 Katori Katori 3,800 nos ajay.jaiswal09 90
47 Chaumukha Chaumukha 138 nos ajay.jaiswal09 90
48 Water Storage Tank 500 litres 25 nos ajay.jaiswal09 90
49 Chimta Chimta 101 nos ajay.jaiswal09 90
50 Tapela 75 liters Tapela 75 liters 50 nos ajay.jaiswal09 90
51 Chimney Chimney 25 nos ajay.jaiswal09 90

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Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Audited financial statements for last 3 years or CA certificate indicating turnover

4

ISO 9001 certification (bidder or OEM)

5

OEM authorization letter (for the offered products)

6

Experience certificates for similar kitchen equipment supply

7

Technical bid and compliance certificates

8

EMD submission proof (₹280,000)

Frequently Asked Questions

Key insights about MADHYA PRADESH tender market

How to bid for the Madhya Pradesh PWD kitchen equipment tender 2025?

To bid, ensure ISO 9001 certification (bidder or OEM), submit EMD ₹280,000, provide turnover proof for last 3 years, and attach OEM authorization. Include GST, PAN, experience certificates, financial statements, and technical bid. Abide by the option clause allowing up to 25% quantity variation.

What documents are required for tender submission in MP PWD kitchen equipment?

Submit GST registration, PAN, audited financials or CA turnover certificate, ISO 9001 certificate, OEM authorization, experience certificates for similar supply, EMD proof of ₹280,000, and the complete technical bid with compliance certificates and escalation matrix for service support.

What is the EMD amount for this Madhya Pradesh tender procurement?

The Earnest Money Deposit is ₹280,000. Provide a verifiable EMD submission document with payment method details (DD or online transfer) as part of the bid package, ensuring alignment with ATC payment conditions.

What are the key standards and certifications required for supplier eligibility?

Bidders must have ISO 9001 certification for the bidder or the OEM. Additional compliance may be specified in ATC. Ensure product-category alignment with 51-item scope, including kitchenware, storage, and appliances.

When can the bid quantity be increased under this option clause?

The option clause allows a quantity increase up to 25% of bid quantity at contract placement and during currency, calculated as (Increased quantity / Original quantity) × Original delivery period, with a minimum extension of 30 days.

What are the delivery implications with the option clause for MP PWD tender?

Delivery is triggered from the last date of the original delivery order. If the extended period is triggered, the additional time is computed from the last date of the extended period, ensuring minimum 30 days extra delivery time.

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