Indian Army Content Creation Team Tender Sumdo Himachal Pradesh - IS 550/Video Production Equipment 2026
Bid Publish Date
18-Oct-2026, 11:24 am
Bid End Date
28-Oct-2026, 12:00 pm
Location
Progress
Key Highlights
- • Mandatory pre-bid recce for ground survey and event concept understanding
- • Scope includes end-to-end content production: on-site team, gear, and post-production
- • Delivery terms allow up to 25% quantity variation with corresponding time adjustments
- • GST handling as per actuals or lower applicable rates; bidder bears GST implications
- • Minimum two years govt-sector supply experience for the bidder or OEM
- • On-site delivery at Him Yodha Military Station, Sumdo, Himachal Pradesh
- • Attendance of pre-bid meet is compulsory; non-attendance leads to technical disqualification
- • All-inclusive bid price covering supply, installation, testing, commissioning, and operator training
Tender Overview
The Indian Army, Department Of Military Affairs, seeks a comprehensive content creation package for a six to seven member team at Sumdo, Kinnaur, Himachal Pradesh. The scope includes videographers, photographers, drone operators, editors, sound, creative director, and gear such as cameras, drones, gimbals, audio, tripods, and power systems. Travel, local transport, and six to seven days of food and stay arrangements are required, followed by post-production including editing, color grading, motion graphics, subtitling, and final mastering. Estimated value and quantity details are not disclosed, but the bid must cover end-to-end delivery: supply, installation, testing, commissioning, and operator training. A mandatory pre-bid recce is required for ground survey and event concept understanding. The contract allows a 25% quantity variation and delivery-time adjustment, with rates retained. GST considerations will be borne by bidders as per applicable laws. Bidders must demonstrate prior govt-sector experience and provide OEM or reseller-backed documentation.
Technical Specifications & Requirements
- Content production equipment: cameras, drones, gimbals, audio gear, tripods, power systems; exact models not specified.
- Staffing: six to seven content team members including videographers, photographers, drone operators, editors, sound, and a creative director; on-site for six to seven days in Sumdo.
- Deliverables: complete post-production workflow—editing, color grading, motion graphics, subtitling, and final mastering; installation, commissioning, and operator training included.
- Compliance & ATC: attendance at pre-bid recce mandatory; bidders must be non-liquidation and provide financial standing declarations; experience in supplying similar government-category products for at least two years; GST handling as per laws.
- Logistics: travel, local transport, food, and stay arranged for six to seven members; delivery address: Him Yodha Military Station, Sumdo, Kinnaur, Himachal Pradesh.
- Scope clause: bid price includes all cost components; delivery period linked to original delivery order with option to adjust as per 25% variation.
Terms, Conditions & Eligibility
- EMD/Financials: bidders must provide a bid with documents proving non-liquidity and financial solvency; exact EMD amount not specified here.
- Experience: minimum two years of regular manufacture/supply of similar category products to Central/State Govt or PSUs; primary product value must meet the criterion in bunch bids.
- Delivery & Payment: actual delivery, installation (if covered) at Sumdo; GST responsibility with reimbursement as per actuals or lower applicable rate; delivery period aligned with purchase order terms; no explicit payment schedule provided.
- Pre-bid attendance: compulsory; non-attendance leads to technical disqualification for recce and ground survey.
- Documentation: submit required certificates and documents as per bid document, ATC, and corrigenda; ensure OEM authorizations and technical compliance certificates are included.
- Miscellaneous: bidder must not be under liquidation or bankruptcy; GST and delivery are subject to government terms; no explicit warranty period listed.
Key Specifications
-
- Content production equipment not explicitly modelled; requires cameras, drones, gimbals, audio gear, tripods, and power systems
-
- Team composition: 6-7 members including videographers, photographers, drone operators, editors, sound, and creative director
-
- Post-production deliverables: editing, colour grading, motion graphics, subtitling, final mastering
-
- Delivery site: Sumdo, Kinnaur, Himachal Pradesh; on-site training and commissioning included
-
- Pre-bid recce attendance mandatory; 2-year govt-supply experience required
Terms & Conditions
-
Option clause allows 25% quantity variation with extended delivery time
-
Pre-bid recce attendance is mandatory for technical eligibility
-
GST applicable as per bidder's rate; reimbursement as actual or lower rate
Important Clauses
Payment Terms
Bid price must include all costs; GST handled by bidder; no explicit advance mentioned
Delivery Schedule
Delivery begins from last date of original delivery order; time extension if option exercised; minimum 30 days if extended
Penalties/Liquidated Damages
Not explicitly stated; penalties to be as per standard govt terms within ATC
Bidder Eligibility
-
Regularly manufactured/supplied similar content production equipment to govt bodies for 2+ years
-
Not under liquidation or bankruptcy; provide declaration
-
Submit OEM/reseller certifications and technical compliance
Tender Data
Bid Details
Quantity
5
Category
Content Creation Team To Include Videographers and Photographers And Drone Operators And Editors And Sound And Creative Director
Bid Type
Two Packet Bid
Bid Validity
180 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
RA Qualification Rule
H1-Highest Priced Bid Elimination
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
No
MII Purchase Preference
Yes
MII Preference Band
L1+20%
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
Yes
Startup Exemption/Relaxation
Yes
Bid Splitting Applied
No
Requirements
Min. Avg. Annual Turnover
25
OEM Avg. Turnover
25
Past Performance
30 %
Experience Required
2 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
Yes
Item Category
Content Creation Team To Include Videographers and Photographers And Drone Operators And Editors And Sound And Creative Director , Equipment To Include Cameras And Drones And Gimbals Audio Gear And Tripods And Power System , Travel To Include Travel Comma Local Transport For Six To Seven Members Of Content Team In Sumdo For Six To Seven Days , Logistics To Include Food And Stay For Six To Seven Members Of Content Team In Sumdo For Six To Seven Days , Post Production To Include Editing And Colour And Grading And Motion Graphics And Subtitling And Final Mastering Of All Videos
Pre-Bid & Qualification
Pre-Bid Date
24-10-2026 09:00:00
Pre-Bid Venue
Him Yodha Military Station, Sumdo, Kinnaur Himachal Pradesh
Delivery Details
Max Delivery Days
15
Delivery Locations
1
Delivery Cities
Kinnaur
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| - | Kinnaur | Kinnaur | - | - | 1 | 15 | - |
Authority Records
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Documents 4
GeM-Bidding-10053569.pdf
Main Document
BOQ Document
BOQ
BOQ Document
BOQ
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Bill of Quantities (BOQ)
5 Items Sign in to view GEM price trends Sign in for GEM prices
Content Creation Team To Include Videographers and Photographers And Drone Operators And Editors And Sound And Creative Director
3 Teaser Promo Videos 2 Event Highlight Videos 15 to 20 Reels and shorts 01 Mini Documentary 5 to 10 Interview Clips 15 to 20 Drone Footages of 3 to 5 mins 100 to 150 Edited Photographs 3 to 5 Sponson Promo Clips 5 to 10 Motion Posters or GIFs
Equipment To Include Cameras And Drones And Gimbals Audio Gear And Tripods And Power System
02 GoPro Max 360 Sound Kit Complete Primary Camera Sony FX6 incl lenses and Rig B Camera Sony FX30 incl lenses and Rig Drone DJI Mavic 3 Pro and DJI Osmo Pocket 3 with z axis stabilizer
Travel To Include Travel Comma Local Transport For Six To Seven Members Of Content Team In Sumdo For Six To Seven Days
Director Co Director Cinematographer Cameraperson Camera Assisant DIT and Content Manager Editor
Logistics To Include Food And Stay For Six To Seven Members Of Content Team In Sumdo For Six To Seven Days
Director Co Director Cinematographer Cameraperson Camera Assisant DIT and Content Manager Editor
Post Production To Include Editing And Colour And Grading And Motion Graphics And Subtitling And Final Mastering Of All Videos
Editor Sound Mixing and Mastering Colouring and DI Sound Design Background Music Script and Copywriting VoiceOver Hindi or English
| Item # | Title | Description | Quantity | Unit | Consignee | Delivery (Days) | Price Trends |
|---|---|---|---|---|---|---|---|
| 1 | Content Creation Team To Include Videographers and Photographers And Drone Operators And Editors And Sound And Creative Director | 3 Teaser Promo Videos 2 Event Highlight Videos 15 to 20 Reels and shorts 01 Mini Documentary 5 to 10 Interview Clips 15 to 20 Drone Footages of 3 to 5 mins 100 to 150 Edited Photographs 3 to 5 Sponson Promo Clips 5 to 10 Motion Posters or GIFs | 1 | nos | radar | 15 | |
| 2 | Equipment To Include Cameras And Drones And Gimbals Audio Gear And Tripods And Power System | 02 GoPro Max 360 Sound Kit Complete Primary Camera Sony FX6 incl lenses and Rig B Camera Sony FX30 incl lenses and Rig Drone DJI Mavic 3 Pro and DJI Osmo Pocket 3 with z axis stabilizer | 1 | nos | radar | 15 | |
| 3 | Travel To Include Travel Comma Local Transport For Six To Seven Members Of Content Team In Sumdo For Six To Seven Days | Director Co Director Cinematographer Cameraperson Camera Assisant DIT and Content Manager Editor | 1 | nos | radar | 15 | |
| 4 | Logistics To Include Food And Stay For Six To Seven Members Of Content Team In Sumdo For Six To Seven Days | Director Co Director Cinematographer Cameraperson Camera Assisant DIT and Content Manager Editor | 1 | nos | radar | 15 | |
| 5 | Post Production To Include Editing And Colour And Grading And Motion Graphics And Subtitling And Final Mastering Of All Videos | Editor Sound Mixing and Mastering Colouring and DI Sound Design Background Music Script and Copywriting VoiceOver Hindi or English | 1 | nos | radar | 15 |
Categories
31
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Required Documents
GST registration certificate
Permanent Account Number (PAN) card
Experience certificates for similar govt/similar category deployments (2+ years)
Financial statements or solvency certificate
EMD/Security deposit documentation
Technical bid documents and compliance certificates
OEM authorizations or reseller agreements
Certificates confirming non-liquidation/financial stability
Frequently Asked Questions
How to bid for content creation equipment tender in Sumdo Himachal Pradesh 2026
Bidders should prepare a government-compliant bid with GST registration, PAN, and experience proofs showing 2+ years supplying similar govt-category products. Include OEM authorizations, financial solvency, and evidence of prior central/state govt or PSU contracts. Attend mandatory pre-bid recce, submit all ATC documents, and ensure the bid price covers supply, installation, testing, commissioning, and operator training.
What documents are required for content creation team procurement in Indian Army
Submit GST certificate, PAN, at least two years of relevant govt-supply experience, financial statements, EMD documentation, OEM/reseller authorizations, technical compliance certificates, and attendance proof of pre-bid meeting. Ensure non-liquidity declarations and compliance with ATC terms are included.
What are the technical specs for cameras, drones, and gimbals in this bid
Exact model numbers are not specified; bidders must provide compatible, field-ready gear comprising cameras, drones, gimbals, audio gear, tripods, and power systems capable of six-to-seven person shoot and on-site post-production delivery with training and commissioning included.
When is the pre-bid recce mandatory for the Sumdo event tender
Pre-bid attendance is compulsory for recce and ground survey per ATC; bidders not attending will be technically disqualified. Plan to be present for concept understanding and location assessment prior to submission.
What are the delivery terms and quantity variation allowed
The contract allows up to 25% variation in quantity at bid price, with delivery time adjusted using a formula based on original and increased quantities, subject to a minimum of 30 days.
What are the post-production deliverables required in this tender
Deliverables include editing, colour grading, motion graphics, subtitling, and final mastering of all videos; training of operators and ensuring all outputs align with the project concept and ground survey findings.
What are the GST considerations for this Indian Army procurement
Bidders bear GST implications; reimbursement will be based on actuals or the lower applicable rate, limited to quoted GST percentage, with responsibility resting with the bidder.
What eligibility criteria ensure bid acceptance for govt content gear
Demonstrate two years of government-supply experience for similar category products, provide contracts with govt/PSU clients, maintain financial solvency, and supply OEM authorizations with technical compliance certificates.