Indian Army Procurement of Field Equipment & Spare Parts Tender 2025 - ISI/IS 550 Compliant Components & Service Centre Requirements

Tender Overview

Organization: Indian Army (Department Of Military Affairs). Procurement: Multiple spare parts and field equipment across 26 BOQ items including FIELD COIL, SOLENOID SWITCH, DOOR HINGE, DRIVE ASSY, FUSE SET, FILTERS, WIRING, HORN SIGNAL, and various modules like WINDING STARTER GEN FIELD, BRG FRONT WHEEL, and PUMP ASSEMBLIES. Location: India (nationwide state-wise service implications) with a focus on sustainment supply for defence stores. Estimated value/EMD: Not specified in tender data; emphasis on MSE preference and supplier eligibility. Key differentiator: Purchase preference to MSEs with manufacturing requirement for goods; service centre presence in consignee states; post-receipt inspection mandated. Unique clauses include mandatory functional service centres, and pre-dispatch/post-dispatch inspection regimes. This tender emphasizes readiness for on-site or carry-in warranty depending on goods, with mandatory documentary evidence for service capability. Context: Tender attaches additional terms on vendor code creation and centre establishment timelines, aligning with Indian Army supply chain resilience.

Technical Specifications & Requirements

• No explicit product specs provided; emphasis on named item categories: FIELD COIL, SOLENOID SWITCH, RR UNIT, DOOR HINGE, DRIVE ASSY, BRG FRONT WHEEL, WINDING STARTER GEN FIELD, HORN SIGNAL AIR HORN, FUSE SET, CARBON STOCK ELECT, BRUSH ELECT, MOTOR FUEL PUMP, FILTERS (OIL, AIR, FUEL, AC), SPEEDOMETER ASSEMBLY, BRG TAPPER ROLLER, HOSE RADIATOR, FOG LAMP, CABLE ASSEMBLY, PAD, BRG CLUTCH RELEASE**.
• BOQ: 26 items listed; exact quantities not disclosed (N/A).
• Inspection: Post Receipt Inspection at consignee site (100%); Pre-dispatch Inspection (10%) at Seller premises if selected; External agency inspection possible; fees for external labs borne by Buyer.
• Quality/Standards: References to standards not specified; ensure readiness for IS/IEC/defence-grade compliance as applicable; OEM/service-centre readiness is required; EFT mandate and PAN/GST documentation appear in vendor-code and bid documents.
• Delivery/Support: Service centre in each consignee state required for carry-in warranty; establishment within 30 days of award if not present; functional service centre documentary proof required for payment release.
• Eligibility: MSE preference for eligible manufacturers; traders excluded for product bids; service providers must be official providers for services; documentation for eligibility to be uploaded with bid.

Terms, Conditions & Eligibility

• EMD/Financials: Not specified in tender data; bidders must provide documents listed under vendor-code creation (PAN, GSTIN, cancelled cheque, EFT mandate).
• MSE Preference: Buy preference for Micro and Small Enterprises; must be manufacturer for goods bids; if L-1 non-MSE, MSE bidders within L-1 + 15% margin may be considered for 50% value.
• Service Centre: Functional service centre in the state of each consignee; if absent, establish within 30 days post-award; payment contingent on documentary proof of service centre.
• Inspection: Pre-dispatch at seller premises (fees by Buyer if applicable); post-receipt inspection at consignee site (100%); external labs’ testing charges borne by Buyer.
• Documentation: Vendors must submit PAN, GST certificate, cancelled cheque, EFT mandate; vendor-code creation details included.
• Warranty/Penalties: Not explicitly stated; service-centre requirements imply post-warranty support expectations; no LD/penalty schedule provided in data.