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Home Department Madhya Pradesh Plain Copier Paper & Stationery Tender Jabalpur MP 2025 ISI IS 14490 IS 1551 Q4

Bid Publish Date

12-Dec-2025, 5:54 pm

Bid End Date

27-Dec-2025, 6:00 pm

Location

JABALPUR , MADHYA PRADESH

Progress

Issue12-Dec-2025, 5:54 pm
AwardPending
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Quantity

1365

Category

Plain Copier Paper (V3) ISI Marked to IS 14490

Bid Type

Single Packet Bid

Categories 3

COPIER PAPER HARDWARE AND FASTENERS PINS

Tender Overview

Home Department Madhya Pradesh invites a procurement tender for a range of stationery and paper products including Plain Copier Paper (ISI Marked IS 14490 Q4), Carbon Papers (IS 1551 Q4), Pins, Paper (Straight) IS 5653 Q4, Registers (V2 Q4), Manual Pencil Sharpener (V3 Q4), and Sticky Notes (V2 Q4) to be supplied for use across MP government offices from the Jabalpur location 482001. The tender does not list explicit quantities or an estimated value; the Buyer includes an option clause allowing quantity adjustments up to ±25% during and after the contract, at contracted rates, with delivery timelines linked to the original order. The absence of BOQ items implies a framework for multiple stationery items under ISI and Q4 quality norms.

Technical Specifications & Requirements

  • Product categories: Plain Copier Paper (ISI Marked) per IS 14490; Carbon Papers per IS 1551; Pins & Paper (Straight) per IS 5653; Registers (V2); Manual Pencil Sharpeners (V3); Sticky Notes (V2).
  • Quality standard: ISI certification for applicable items; Q4 quality tier as indicated in category headers.
  • Packaging/size details: Not specified; bidders should confirm standard sheet sizes, packet counts, and pack weights upon bid.
  • Delivery & installation scope: Delivery terms tied to original order; option quantities may be exercised with minimum 30 days additional time, proportional to quantity change.
  • Tender eligibility: Emphasis on compliance with ISI marks and Q4 classification for each item; no explicit manufacturer brand is mandated.

Terms, Conditions & Eligibility

  • EMD status: Not disclosed in the data; bidders should verify EMD amount and payment method during bid submission.
  • Delivery timeline: Delivery period to be aligned with order dates; option quantities extend delivery time as per the formula (Increased quantity ÷ Original quantity) × Original delivery period, minimum 30 days.
  • Price & quantity flexibility: 25% quantity variation allowed before and during contract at contracted rates.
  • Documentation: Submission should include supplier certifications for ISI/Q4 items, GST, PAN, experience certificates, and OEM authorizations if applicable.
  • Payment terms: Not specified; bidders must await detailed terms in the bid documents.

Key Specifications

  • IS 14490: Plain Copier Paper (ISI Marked) - ISI certification evident

  • IS 1551: Carbon Papers - Q4 quality requirement

  • IS 5653: Pins and Paper, Straight - Q4 quality requirement

  • Registers: Type V2, Q4 quality

  • Manual Pencil Sharpener: Type V3, Q4 quality

  • Sticky Notes: Type V2, Q4 quality

Terms & Conditions

  • Quantity variation up to 25% before and during contract at contracted rates

  • Delivery period extends by proportion to quantity increase with minimum 30 days

  • IS/ISI marking and Q4 quality compliance required for all items

Important Clauses

Payment Terms

Not disclosed in data; bidders must refer to bid documents for milestone-based payment terms and any advance against supply.

Delivery Schedule

Delivery begins from the last date of original delivery order; extended delivery period applies when option quantity is exercised.

Penalties/Liquidated Damages

Not specified in provided data; bidders should verify LD provisions in final tender documents.

Bidder Eligibility

  • Demonstrated experience supplying ISI marked stationery and paper products

  • GST registration and financial stability demonstrated by recent statements

  • Ability to supply under IS 14490, IS 1551, IS 5653 with Q4 quality levels

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Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates for similar stationery/IS 14490, IS 1551 items

4

Financial statements (latest audited or bank statements)

5

EMD/Security deposit proof (as applicable)

6

Technical bid documents demonstrating ISI/Q4 compliance

7

OEM authorization letters (where applicable)

8

Product specification sheets for ISI marked items per IS 14490, IS 1551, IS 5653

Frequently Asked Questions

Key insights about MADHYA PRADESH tender market

How to bid for ISI marked paper tender in Jabalpur MP 2025?

Bidders should submit GST, PAN, experience certificates, and financial statements along with technical compliance for ISI marked items per IS 14490, IS 1551, and IS 5653. Ensure OEM authorizations where required and adhere to the 25% quantity option clause. Delivery terms align to original order date with potential extension.

What documents are required for MP Home Department stationery bid?

Required documents include GST certificate, PAN, experience certificates for similar items, latest financial statements, EMD proof, technical compliance sheets showing ISI/Q4 conformity, OEM authorizations for branded items, and item-specific specification sheets for IS 14490, IS 1551, IS 5653.

What standards must be met for copier paper and carbon papers?

Copier paper must be ISI marked per IS 14490; carbon papers must conform to IS 1551 with Q4 quality. Registers, pencils, and sticky notes should meet Q4 standards as listed (V2, V3, etc.). Ensure certification from appropriate bodies and supplier declarations for each item.

When is the delivery extension applicable for quantity changes?

If quantity is increased by up to 25%, delivery time extends using (Increased quantity ÷ Original quantity) × Original delivery period, with a minimum extension of 30 days. This applies during contract execution and option-based adjustments.

What is the EMD requirement for this MP tender?

The EMD amount is not disclosed in the available data. Bidders should check the final tender document for the exact EMD value, acceptable payment modes, and submission deadline to avoid disqualification.

What is the scope of items under this stationery tender?

Scope includes Plain Copier Paper (ISI Marked IS 14490), Carbon Papers (IS 1551), Pins & Paper (Straight) per IS 5653, Registers (V2), Manual Pencil Sharpener (V3), and Sticky Notes (V2), all classified under Q4 quality requirements.

What are the selection criteria for bidders in MP stationery tenders?

Selection prioritizes ISI and Q4 compliance, demonstrated supply capacity, financial health via statements, GST and PAN validity, and ability to meet delivery timelines with option quantity provisions as per contract terms.

What payment terms are typical for MP government stationery contracts?

Final terms will be in the bid documents; typical arrangements include milestone-based payments tied to delivery milestones, with possible advance payments and settlement within a defined number of days after acceptance, subject to GST compliance and documentary verification.

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