South Eastern Coalfields Limited Gear Assemblies Tender for Spiral Bevel Pinions KDH450 Series 2026
Bid Publish Date
04-Aug-2026, 5:40 pm
Bid End Date
04-Sep-2026, 4:00 pm
EMD
₹32,289
Value
₹44,39,698
Progress
Key Highlights
- • Specific brand/OEM requirement: Imported gear sets must have an OEM with registered Indian office for after-sales service
- • Technical certifications/standards: Not explicitly specified in tender data; ensure compatibility with KDH450 series and internal SECL standards
- • Special clauses: 25% quantity variation rights during contract and currency extension with calculated delivery time formula
- • Eligibility: Submission of PAN, GSTIN, Cancelled Cheque, EFT Mandate; OEM authorization for imported items
- • Warranty/AMC: Not explicitly stated; ensure post-sale service alignment with OEM terms
- • Penalties/Performance: Termination rights for non-compliance, delivery failure, or misrepresentation
- • Delivery/Installation: Delivery period linked to original order with potential extension; minimum 30-day extra time
Tender Overview
The procurement is led by South Eastern Coalfields Limited under the Coal India Limited framework for a set of spiral bevel pinion with 1st intermediate pinion with 2nd intermediate wheel, Part No. KDH450, Input Pinion with 1st intermediate wheel, Part No. KDH450IP10102SBW103. Estimated contract value is ₹4,439,698.08 with an EMD of ₹32,289. The deal accommodates up to 25% quantity variation during contract execution, with a 30+ day minimum extension framework if needed. Bidders must provide PAN, GSTIN, Cancelled Cheque, and EFT Mandate. Imported items require an OEM with India-based registered office for after-sales service. This is a gear-set procurement aligned to heavy-duty mining equipment supplied through Coal India subsidiaries in India, with performance and delivery obligations under standard contract terms.
Technical Specifications & Requirements
- Product category: spiral bevel pinion set with 1st and 2nd intermediate gears (KDH450 family) and input pinion assembly (KDH450IP10102SBW103).
- No explicit technical specs published; bidders should verify compatibility with existing gear trains and machine models used by SECL.
- Key contractual clauses include: 25% quantity variation rights, delivery period adjustments based on order extension, and price adjustment at buyer discretion for other remedies. OEM/after-sales support for imported items must be India-based.
- Submission prerequisites include PAN, GSTIN, Cancelled Cheque, and EFT Mandate; GST is payable per actual rates or quoted rate, whichever is lower, within statutory limits.
- Estimated value and EMD indicate moderate-to-large scope with potential for partial fulfillment depending on original vs. extended quantities.
Terms, Conditions & Eligibility
- EMD: ₹32,289; payment terms subject to GST-based adjustments.
- Delivery: Flexible delivery chronology; initial schedule tied to original delivery order; option to extend per clause with minimum 30 days.
- Documents required: PAN, GSTIN, Cancelled Cheque, EFT Mandate; OEM authorization for imported items; certificates uploaded in bid.
- OEM/After-sales: Imported items require Indian-based OEM or Authorized Seller with registered office for after-sales service.
- Termination rights: Buyer may terminate for non-compliance, delivery failure, bankruptcy, or misrepresentation.
- GST: Reimbursement as per actuals or applicable rates; bidder bears GST obligations.
Key Specifications
-
Product: spiral bevel pinion set with 1st intermediate pinion and 2nd intermediate wheel, Part Nos. KDH450 and KDH450IP10102SBW103
-
Quantity: Not disclosed; contract value estimated at ₹4,439,698.08 with EMD ₹32,289
-
Standards/Certifications: Not explicitly specified; verify IS/ISO alignment during bid
-
Delivery: Flexible as per option clause; extended delivery time formula ((Increased quantity ÷ Original quantity) × Original delivery period) with a minimum of 30 days
-
Warranty/Support: Indian OEM after-sales service requirement for imported items
Terms & Conditions
-
Quantity variation up to 25% during contract and currency extension
-
Mandatory submission of PAN, GSTIN, Cancelled Cheque, EFT Mandate
-
Imported items require Indian OEM with registered office for after-sales service
Important Clauses
Payment Terms
GST payable as actual or as per applicable rates; bidder bears tax obligations
Delivery Schedule
Delivery availability adjusted by original/extended delivery period; minimum 30-day extension rule
Penalties/Liquidated Damages
Contract termination possible for non-delivery, breach, bankruptcy, or misrepresentation
Bidder Eligibility
-
Submit PAN Card, GSTIN, Cancelled Cheque, and EFT Mandate
-
OEM/Authorized Seller for imported gear with India-based after-sales support
-
Compliance with delivery and termination terms under Buyer Added Terms
Tender Data
Bid Details
Quantity
2
Category
Set of spiral Bevel pinion with 1st intermediate pinion with 2nd intermediate wheel, Part No, KDH450
Bid Type
Two Packet Bid
Bid Validity
120 (Days)
Bid Type
Service
Evaluation
Item wise evaluation
Inspection Required
No
Tech Clarification Time
7 Days
Preference & Exemptions
EMD Required
Yes
MII Purchase Preference
Yes
MII Preference Band
L1+20%
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
Yes
Startup Exemption/Relaxation
Yes
Bid Splitting Applied
No
Requirements
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
Set of spiral Bevel pinion with 1st intermediate pinion with 2nd intermediate wheel, Part No, KDH450 , Input Pinion with 1st intermediate wheel, Part No. KDH450IP10102SBW103
Advisory Bank
State Bank of India
ePBG Percentage
5%
ePBG Duration (Months)
6
Payment Timelines
Payments shall be made to the Seller within 21 days of issue of consignee receipt-cum-acceptance certificate (CRAC) and on-line submission of bills (This is in supersession of 10 days time as provided in clause 12 of GeM GTC)
Delivery Details
Max Delivery Days
60
Delivery Locations
1
Delivery Cities
Surajpur
Delivery Pincodes
497235
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Pawan Kumar Pandey | 497235,SECL BHATGAON AREA | Surajpur | Chhattisgarh | 497235 | 1 | 60 | - |
Authority Records
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Documents 5
GeM-Bidding-9686519.pdf
Main Document
Other Documents
OTHER
Other Documents
OTHER
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Corrigendum Updates
3 Updates Update
Extended Deadline
04-Sep-2026, 10:30 am
Opening Date
04-Sep-2026, 11:00 am
Update
Update
Extended Deadline
28-Aug-2026, 10:30 am
Opening Date
28-Aug-2026, 11:00 am
Categories
4
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Required Documents
Copy of PAN Card
Copy of GSTIN
Copy of Cancelled Cheque
Copy of EFT Mandate duly certified by Bank
OEM authorization for imported items (if applicable)
Technical bid documents and certificates uploaded as per ATC/Corrigendum
Frequently Asked Questions
How to bid for spiral bevel pinion set tender in SECL 2026?
Bidders should submit PAN, GSTIN, Cancelled Cheque, and EFT Mandate with the bid. Ensure OEM/Authorized Seller status for imported items and upload required certificates. The contract permits up to 25% quantity variation and follows delivery extensions based on original terms with a minimum 30 days extension.
What documents are required for the SECL KDH450 gear tender?
Submit PAN Card, GSTIN, Cancelled Cheque, and an EFT Mandate certified by the bank. For imported items, provide OEM authorization and ensure Indian-based after-sales support. Upload bid certificates as per terms and conditions to avoid rejection.
What is the EMD amount for the SECL gear tender 2026?
The EMD is ₹32,289. Ensure payment via acceptable method and attach the payment proof with the bid. EMD accompanies the bid to qualify for technical evaluation and prevent bid withdrawal after submission.
What delivery terms apply to the SECL spiral bevel gear tender?
Delivery can be adjusted within an option clause allowing up to 25% quantity variation and potential extension calculated as ((Increased quantity ÷ Original quantity) × Original delivery period) with a minimum of 30 days. Extended timing may apply during the contract duration.
Are there specific OEM requirements for imported gear items?
Yes. Imported products must have an OEM or Authorized Seller with a registered Indian office to provide after-sales service. Submit a certificate proving this arrangement as part of the bid submission to meet eligibility.
What are the GST terms for this SECL procurement?
GST will be reimbursed at actual rates or as quoted, whichever is lower, subject to statutory limits. The bidder bears the GST obligation and must monitor applicable rates to ensure compliant invoicing and timely payment adjustments.
What are the key eligibility criteria for this gear procurement?
Eligibility requires submission of PAN, GSTIN, Cancelled Cheque, and EFT Mandate. For imported gear, provide OEM authorization and ensure Indian-based after-sales support. Compliance with contract terms, delivery performance, and non-disclosure of critical information is essential.
What is the estimated value and contract scope for SECL gear items?
Estimated contract value is ₹4,439,698.08 with an EMD ₹32,289. The scope covers a spiral bevel pinion set with 1st and 2nd intermediate gears and input pinion assembly, Part Nos. KDH450 and KDH450IP10102SBW103, under generic Coal India Limited procurement.