E-municipalities Uttar Pradesh LED Luminaire & Octagonal Pole Tender Pratapgarh 2026 IS 10322 V3
Bid Publish Date
03-Oct-2026, 3:03 pm
Bid End Date
19-Oct-2026, 3:00 pm
EMD
₹1,00,000
Location
Progress
Key Highlights
- • IS 10322 compliant LED luminaires for road/street lighting
- • IS 10322 (Part 5/Section 3) V3 specification requirement
- • Bid quantity may vary by up to 25% during contract term
- • EMD amount: ₹100,000; delivery and installation scope included
- • 3 years of government procurement experience required
- • OEM authorization or authorized distributor certification required
- • Supply, installation, testing and commissioning included
- • Logo printing as per buyer's requirement
Tender Overview
The Uttar Pradesh Urban Development Department, operating under E-municipalities for Citizens and Employees of Urban Local Bodies, invites bids for IS 10322 (Part 5/Section 3) compliant LED luminaires and Octagonal Poles (V2) in Pratapgarh (UTTAR PRADESH). The procurement encompasses the supply, installation, testing and commissioning of LED street lighting equipment, including related components, with an EMD of ₹100,000. Bidders must demonstrate governance-aligned capabilities, including prior government supply experience and OEM/MAP authorizations where applicable. The scope emphasizes standard-based performance and joint delivery readiness, with option clauses enabling quantity adjustments up to 25% of bid quantity during the contract term. The initiative targets street lighting upgrades across the specified district, guided by IS 10322 compliance and local deployment timelines.
Technical Specifications & Requirements
- Product scope: Octagonal Pole (V2) and LED luminaires conforming to IS 10322 (Part 5/Section 3) (V3) for road/street lighting
- Delivery scope: Supply, Installation, Testing and Commissioning of goods; installation support included
- Data sheet: Mandatory upload of product data sheets for parameter alignment and verification
- Manufacturer authorization: OEM/Original Service Provider authorization required for distributors
- Experience: Bidder or OEM must have prior government sector experience with similar category products for at least 3 years; provide contracts as proof
- Turnover: Minimum average annual turnover over the last three years must be shown per bid document
- EMD: ₹100,000 as security deposit via acceptable mode as per tender terms
- BOQ: No items listed; emphasis on end-to-end scope and quality compliance
- Standards: Strict IS 10322 compliance for luminaires and poles; data sheet alignment
Terms, Conditions & Eligibility
- Quantity flexibility: Up to ±25% variation on bid quantity at contract placement or during currency
- Delivery timeline: Delivery period aligned to original order dates with potential extension rules; minimum extension logic specified
- Financial standing: Bidder must not be under liquidation or bankruptcy; an undertaking is required
- Documentation: Data sheets, OEM authorizations, GST/PAN, experience contracts, and audited turnover evidence must be submitted
- Penalties: Liquidated damages and payment terms follow buyer terms; failure to meet specs may trigger contract termination
- Logo & branding: Seller must print the logo as per buyer requirements
- Scope clause: Bid price to cover supply, installation, testing and commissioning
- Data verification: Any mismatch in technical parameters could lead to bid rejection
Key Specifications
-
Product: Octagonal Pole (V2) and LED luminaire
-
Standard: IS 10322 (Part 5/Section 3) (V3)
-
Scope: Supply, Installation, Testing and Commissioning
-
EMD: ₹100,000
-
Experience: Government/civil infrastructure supply for 3 years
-
Turnover: Minimum average annual turnover as per bid document
Terms & Conditions
-
EMD of ₹100,000 required and must be supported with bid submission
-
Quantity may be adjusted by up to 25% during contract; delivery timelines extend accordingly
-
3 years of similar government procurement experience with contracts to be submitted
Important Clauses
Payment Terms
Payment terms follow buyer's standard schedule; ensure supply/install/commissioning milestones align with contract
Delivery Schedule
Delivery window as per original delivery order; additional time calculated; minimum 30 days
Penalties/Liquidated Damages
LDs apply for delays or non-conformity with IS 10322 specifications; amounts per contract terms
Bidder Eligibility
-
Regularly manufactured and supplied similar category products to government bodies for 3 years
-
Not under liquidation or bankruptcy; provide undertaking
-
Demonstrate turnover as per bid document and provide supportive financials
Tender Data
Bid Details
Quantity
100
Category
Octagonal Pole (V2)
Bid Type
Two Packet Bid
Bid Validity
30 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
Yes
MII Purchase Preference
No
MSE Purchase Preference
No
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Min. Avg. Annual Turnover
24
OEM Avg. Turnover
100
Past Performance
80 %
Warranty Period
2 years
Experience Required
3 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
Octagonal Pole (V2) (Q3) , LED Luminaire For Road And Street Lights Conforming To IS 10322 (Part 5/Section 3) (V3) (Q2)
Advisory Bank
State Bank of India
Delivery Details
Max Delivery Days
45
Delivery Locations
1
Delivery Cities
Pratapgarh
Delivery Pincodes
230304
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Shyamu Pal | 230304,Nagar Panchayat Raniganj Pratapgarh | Pratapgarh | Uttar Pradesh | 230304 | 50 | 45 | - |
Authority Records
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Documents 2
GeM-Bidding-9980880.pdf
Main Document
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Corrigendum Updates
2 Updates Update
Extended Deadline
19-Oct-2026, 9:30 am
Opening Date
20-Oct-2026, 9:30 am
Update
Extended Deadline
16-Oct-2026, 9:30 am
Opening Date
17-Oct-2026, 9:30 am
Categories
5
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Required Documents
GST registration certificate
PAN card
Experience certificates of government supply (3 years minimum) with contract copies
Audited financial statements or CA certificate for turnover
EMD payment proof (₹100,000) and receipt
Technical data sheets for LED luminaires and Octagonal Poles
OEM authorisation / authorisation certificate for distributors
Declaration of non-liquidity/bankruptcy as undertaking
Frequently Asked Questions
Key insights about UTTAR PRADESH tender market
How to bid for LED street light tender in Pratapgarh UP 2026?
Bidders must meet eligibility criteria for government supply with 3 years’ experience, provide OEM authorization, submit data sheets, GST/PAN, and audited turnover. EMD of ₹100,000 is required; include IS 10322 compliant luminaires and installation plan with delivery timelines.
What documents are required for Pratapgarh LED lighting tender submission?
Submit GST certificate, PAN, 3-year government contracts with performance details, audited financials or CA certificate, EMD proof of ₹100,000, OEM authorization, product data sheets, and declarations of non-liquidation to participate.
What are the technical specifications for IS 10322 LED luminaires in this tender?
Tenders require IS 10322 (Part 5/Section 3) V3 compliance for LED luminaires and octagonal poles; data sheets must match technical parameters; non-conforming bids may be rejected after evaluation.
What is the EMD amount and payment terms for the UP tender?
EMD is ₹100,000; payment terms align with buyer’s schedule post-award; ensure submission of EMD proof with bid; LDs apply for delays or non-compliance per contract terms.
When is the delivery timeline and extension policy for the UP LED project?
Delivery period starts from the original order’s last delivery date; option quantity extension up to 25% possible; extension time follows a calculated formula with a minimum of 30 days.
What experience criteria must bidders meet for the Pratapgarh lighting tender?
Bidder or OEM must have at least 3 years of regular government or PSU supply of similar lighting products; provide copies of contracts showing quantity delivered each year.
Are manufacturer authorizations required for distributors submitting bids?
Yes. Submit Manufacturer Authorization/Certificate detailing OEM name, address, email, and phone along with bid; ensure authenticity of distributor credentials for product data sheets.
What scope of supply is covered by the bid for this tender?
Scope includes Supply, Installation, Testing and Commissioning of Octagonal Poles (V2) and IS 10322 LED luminaires, plus related integration and branding as per buyer’s logo requirement.