Indian Air Force Tentage Services Tender Bengaluru Karnataka 2026 - Lumpsum Bundled Services & 25% Scope Variation
Progress
Key Highlights
- • MSE Purchase Preference eligibility with manufacture/service provider requirement
- • 25% scope variation allowance before and after contract issuance
- • Delivery/installation at Headquarters Training Command, Bengaluru
- • Minimum shelf life: goods must have 3 months shelf life; 15 days usable shelf life at supply
- • Local service office requirement in the consignees’ state with escalation matrix and toll-free support
Tender Overview
The opportunity is issued by the Indian Air Force for Tentage Services in BANGALORE, KARNATAKA with a lumpsum-based contract covering corporate and social gatherings, outdoor events, floorings, lighting, tent rentals, decoration, furniture and equipment rentals, power supply, maintenance, and removal. Estimated value is ₹2,395,400. The initiative mandates delivery and installation at the Headquarters Training Command, Hebbal, Bengaluru 560006. A 25% scope variation is allowed pre- and post-contract, enabling adjustments in quantity or duration with service-provider consent. A micro and small enterprise (MSE) preference exists, subject to policy guidelines. The service provider must maintain a local office in the consignee state and provide an escalation matrix and toll-free support. Shelf-life requirements specify a minimum 3 months on goods and at least 15 days usable shelf life at the time of supply. These terms shape procurement and vendor eligibility for the Bengaluru tender.
Technical Specifications & Requirements
- No formal technical specs available in the BOQ; the tender expects bundled services for tentage, flooring, lighting, decoration, furniture, equipment rentals, power supply, and related maintenance under a lumpsum contract.
- From terms: shelf life minimums: goods must have at least 3 months shelf life; at delivery date, minimum balance usable shelf life of 15 days.
- Required contract features include: service office in the state, escalation matrix with contact numbers, dedicated toll-free service support, and compliance certificates as per bid document/ATC.
- Delivery/installation location: Headquarters Training Command, Bengaluru; standard delivery timelines apply as per contract.
- Compliance expectations emphasize not just supply but installation and commissioning where applicable, and vendor capability to scale up within 25% of original scope.
Terms, Conditions & Eligibility
- EMD: amount not specified in available data; bidders must verify in bid document.
- Scope variation: up to 25% increase in quantity or duration with consent; lump-sum services allow scope expansion within policy.
- MSE preferences: eligibility requires manufacturer status for goods or service provider status for services; opportunity to match L-1 within 15% margin for contract award.
- Service support: vendor must maintain a local office in the state of the consignee; provide escalation matrix and toll-free contact.
- Delivery address and installation: Bengaluru 560006; ensure compliance with shelf-life and post-delivery support terms.
- Documentation: submission of all certificates as per bid document/ATC; non-submission could lead to rejection.
Key Specifications
-
Tentage, flooring, lighting, decoration, furniture & equipment rental scope under lumpsum contract
-
Shelf life: minimum 3 months for supplied goods; at supply, minimum 15 days usable shelf life
-
Delivery address: Headquarters Training Command, Hebbal, Bengaluru-560006
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Escalation matrix and toll-free service support required from bidder
Terms & Conditions
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25% contract quantity/duration variation with consent
-
MSE purchase preference eligibility and price matching under policy
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Local state office requirement and defined escalation/toll-free support
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Delivery and installation obligations to Bengaluru address with shelf-life compliance
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Submit mandatory certificates and ATC documents per bid
Important Clauses
Payment Terms
Not specified in available data; bidders should verify in bid document/ATC.
Delivery Schedule
Delivery/installation at Headquarters Training Command, Bengaluru; timeframes governed by contract.
Penalties/Liquidated Damages
Not specified in available data; check tender terms and ATC for LD provisions.
Bidder Eligibility
-
Manufacturer status for goods or service provider status for services to avail MSE preference
-
Local office in the state of the consignee with service support capability
-
Compliance with shelf-life and installation requirements as per bid terms
Financial Results
| Rank | Seller | Price | Item |
|---|---|---|---|
| L1 | AMBA ENTERPRISES( MSE Social Category:General ) Under PMA | Item Categories : Tentage Service Lumpsum Based - Corporate Functions, Outdoor Gatherings, Social Gatherings; Floorin | |
| L2 | SRI BALAJI LINKS SYSTEMS( MSE Social Category:General ) Under PMA | Item Categories : Tentage Service Lumpsum Based - Corporate Functions, Outdoor Gatherings, Social Gatherings; Floorin | |
| L3 | M/S. SRI BALAJI PRODUCTS,( MSE Social Category:General ) Under PMA | Item Categories : Tentage Service Lumpsum Based - Corporate Functions, Outdoor Gatherings, Social Gatherings; Floorin | |
| L4 | K.R.VENTURES( MSE Social Category:General ) Under PMA | Item Categories : Tentage Service Lumpsum Based - Corporate Functions, Outdoor Gatherings, Social Gatherings; Floorin | |
| L5 | SHN VENTURES( MSE Social Category:General ) Under PMA | Item Categories : Tentage Service Lumpsum Based - Corporate Functions, Outdoor Gatherings, Social Gatherings; Floorin |
Tender Data
Bid Details
Quantity
1
Bid Type
Single Packet Bid
Bid Validity
30 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
No
MII Compliance
Yes
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
Yes
Startup Exemption/Relaxation
Yes
Bid Splitting Applied
No
Requirements
Min. Avg. Annual Turnover
719
Experience Required
2 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Service
Bid To RA
No
Bid To RA Enabled
No
Item Category
Tentage Service Lumpsum Based - Corporate Functions, Outdoor Gatherings, Social Gatherings; Floorings, Lighting, Tent Rentals, Decoration, Furniture & Equipment Rentals, Power Supply, Maintenance & Support, Dismantling and Removal
Advisory Bank
State Bank of India
ePBG Percentage
3%
ePBG Duration (Months)
3
Pre-Bid & Qualification
Pre-Bid Date
04-09-2026 09:00:00
Pre-Bid Venue
CONFERENCE HALL, HEADQUARTERS TRAINING COMMAND, JC NAGAR POST, HEABBAL, NEAR MEKHRI CIRCLE, BENGALURU-560006
Delivery Details
Delivery Locations
1
Delivery Cities
Bangalore
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| - | Bangalore | Bangalore | - | - | Project / Lumpsum Based | - | - |
Authority Records
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Documents 7
GeM-Bidding-9798318.pdf
Main Document
Other Documents
OTHER
Other Documents
OTHER
Buyer uploaded ATC document
ATC
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Categories
11
Required Documents
GST registration certificate
Permanent Account Number (PAN) card
Experience certificates for similar tentage/service contracts
Financial statements / turnover evidence
EMD submission documentation (if applicable)
Technical bid documentation and compliance certificates
OEM authorization (if applicable)
ATC/Corrigendum documents (if provided)
Frequently Asked Questions
Key insights about KARNATAKA tender market
How to bid on the tentage services tender in Bengaluru?
Bidders must meet eligibility criteria (manufacturer/service provider status for MSE preference), submit GST, PAN, experience and financial documents, and provide OEM authorizations as applicable. Ensure local office presence, escalate via dedicated numbers, and attach ATC/corrigendum. The contract allows up to 25% scope variation with consent.
What documents are required for the Bengaluru tentage bid 2026?
Required documents include GST registration, PAN, experience certificates for similar contracts, financial statements, EMD documents (if applicable), technical bid, OEM authorizations, and ATC/corrigendum documents. Ensure all certificates are uploaded with the bid submission as per T&C.
Which standards or certifications are needed for this IAF tender?
The available data does not list explicit standards; bidders should submit applicable compliance certificates and ATC documents. Expect typical requirements for service contracts, including reliability, installation capability, and quality assurances pertaining to tentage and equipment rentals.
What is the delivery location for the Bengaluru tentage services?
Delivery and installation must take place at Headquarters Training Command, Hebbal, Bengaluru-560006. Bidders should align logistics and manpower to meet on-site installation and commissioning requirements as defined in the contract.
What is the scope variation allowed for this lumpsum contract?
The buyer may increase the contract quantity or duration by up to 25%, both pre- and post-issuance; execution requires service provider consent and must stay within policy allowances for lumpsum-based services.
Where can bidders find the escalation and support requirements?
Bidders must provide an escalation matrix with contact numbers and a dedicated toll-free service line. These details must be included in the bid submission to qualify for ongoing service support during contract execution.
What shelf-life constraints apply to supplied goods in this tender?
Supplied goods must have a minimum 3 months shelf life; at the time of supply, a remaining usable shelf life of at least 15 days must be available. These constraints ensure service continuity for event setups.
Is MSE preference applicable for this IAF procurement in Karnataka?
Yes, MSE purchase preference may apply as per the Public Procurement Policy; bidders must be the manufacturer for goods or service provider for services and upload relevant documentary evidence to claim preference.