Indian Army Decarbonisation & Vehicle Consumables Tender Belgaum Karnataka 2026 - IS 550 / ISO compliant Parts & Labour
Progress
Key Highlights
- • - Specific OEM warranty requirement: 1-year warranty from final acceptance with submission of OEM warranty certificates at delivery
- • - Service network condition: functional Service Centre in the state of each consignee location; establishment within 30 days if absent
- • - Dedicated toll-free/service hotline requirement for after-sales support
- • - Quantity variation: option to increase/decrease quantity up to 25% during contract and currency period
- • - SLBR52 inspection clause and mandatory installation, commissioning and training support
- • - 22 total items in BOQ spanning decarbonisation consumables and labour; exact item quantities not disclosed
Tender Overview
Organization: Indian Army, Department of Military Affairs. Location: Belgaum, Karnataka 590001. Procurement scope: Decarbonisation including components such as Oil Filter, Air Filter, Fuel Filter, RH Mirror, Clutch Master Cylinder, Clutch Slave Cylinder, Front brake pads, Brake liners, Brake Master Cylinder, Brake Disc, Wheel Cylinder, Brake Caliper Kit, Door Lock, Front & Rear indicators, Headlight bulb and holder, Consumables (Nuts, Bolts, Washers), Engine Oil, Brake Oil, Labour. Quantity/Value: 22 items in BOQ with unspecified quantities; estimated value not disclosed. Delivery/Support: On-site/Carry-in and service presence as per warranty terms; 1-year OEM warranty from acceptance, installation and testing if included. A 30-day post-award service center establishment may be required. Unique risk: option to modify quantity by ±25% and extended delivery as per contract scopes. The bid emphasizes after-sales service, installation, training and maintenance in INDIA. This tender targets suppliers of automotive consumables and labour capable of meeting IS/ISO-like service standards and OEM Warranty commitments.
Technical Specifications & Requirements
- Standards/Compliance: 1-year OEM warranty; installation, commissioning and testing included in scope; service centres required in each consignee state; dedicated toll-free service line; SLBR52 inspection clause.
- Product/Service Scope: Vehicle decarbonisation consumables (filters, oils, brake components, indicators, lighting, door hardware, and engine/ Brake oils) plus labour; 22 items in BOQ though exact quantities are not disclosed.
- Delivery & Support: Option clause allows 25% quantity variation at contract; delivery period starts from last original delivery order; time extension formula applies with minimum 30 days.
- Warranty & After-Sales: 1-year warranty from final acceptance; OEM certificates required; dedicated technicians and service centres to be deployed; timely service obligations with SLA expectations.
- Quality/Documentation: Ensure submission of OEM warranty certificates at delivery; evidence of in-state service centers; record of installation and commissioning activities; maintenance network details to be uploaded with bid.
Terms, Conditions & Eligibility
- EMD & Security: Not disclosed in data; bidders must adhere to standard procurement security practices including possible EMD per contract terms.
- Delivery Timeline: Delivery period governed by option clause; minimum 30 days for additional time; base delivery period not specified.
- Experience: Prior existence of service network and installation capabilities within India; dedicated technical service personnel required.
- Payment Terms: Not explicitly stated; typical in MCA tenders involves milestone-based payments post-delivery with warranty support terms.
- Certificate/Documentation: Upload OEM authorizations, service centre evidence, and warranty certificates; ensure all required certificates listed in terms are included.
- Warranty/Support: 1-year OEM warranty; service centres established within 30 days if not present at bid time; dedicated service line needed.
Key Specifications
-
- Product/service names: decarbonisation consumables including oil/filter/air filter sets, brake components (pads, discs, master/slave cylinders, caliper kit), indicators, headlight components, door locks, nuts, bolts, washers, engine/brake oils, labour
-
- Quantities: 22 BOQ items (exact quantities not disclosed)
-
- EMD/Estimated value: Not disclosed in provided data
-
- Experience: Indian installation/service capability; in-country after-sales team
-
- Quality/Compliance: OEM warranty certificates; service centers in-state; dedicated service line; SLBR52 inspection
Terms & Conditions
-
Option to vary contract quantity by ±25% during and after award with a minimum 30-day extension rule
-
1-year OEM warranty from final acceptance with on-site installation/commissioning if included
-
Mandatory in-state service centers and dedicated toll-free service line for support
-
Delivery schedule governed by original and extended delivery periods per option clause
-
Submission of OEM warranties and service capability documentation is required
Important Clauses
Payment Terms
Not explicitly stated in data; bidders should anticipate standard procurement terms with milestone payments and warranty obligations; ensure OEM warranty certificates are provided at delivery
Delivery Schedule
Delivery begins after last date of original delivery order; extension formula: (Increased quantity ÷ Original quantity) × Original delivery period with minimum 30 days; contract may allow up to 25% quantity change
Penalties/Liquidated Damages
Not specified in data; implied risk management via SLA and timely servicing obligations; ensure compliance with service level commitments
Bidder Eligibility
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Must demonstrate in-country service capability with functional service centers in India
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Evidence of OEM authorization or direct OEM service capability
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Experience in supplying automotive decarbonisation consumables and performing installation/commissioning in defense or similar sectors
Tender Data
Bid Details
Quantity
45
Category
Decarbonisation Including all components
Bid Type
Two Packet Bid
Bid Validity
30 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
No
MII Purchase Preference
No
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Past Performance
80 %
Warranty Period
1 years
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
Decarbonisation Including all components , Oil Filter , Air Filter , Fuel Filter , Rh Mirror , Clutch Master Cylinder , Clutch Slave cylinder , Front break pads , Break liners set , Break Master cylinder , Break Disc , Wheel cylinder , Break caliper kit , Door lock , Front indicator , Rear indicator , Head light bulb , Head light holder , Consumables Nuts Bolts washer etc , Engine Oil , Break Oil , Labour
Delivery Details
Max Delivery Days
30
Delivery Locations
1
Delivery Cities
Belgaum
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| - | Belgaum | Belgaum | - | - | 1 | 30 | - |
Authority Records
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Documents 4
GeM-Bidding-9877692.pdf
Main Document
BOQ Document
BOQ
BOQ Document
BOQ
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Bill of Quantities (BOQ)
22 Items Sign in to view GEM price trends Sign in for GEM prices
Decarbonisation Including all components
As per ATC
Oil Filter
As per ATC
Air Filter
As per ATC
Fuel Filter
As per ATC
Rh Mirror
As per ATC
Clutch Master Cylinder
As per ATC
Clutch Slave cylinder
As per ATC
Front break pads
As per ATC
Break liners set
As per ATC
Break Master cylinder
As per ATC
Break Disc
As per ATC
Wheel cylinder
As per ATC
Break caliper kit
As per ATC
Door lock
As per ATC
Front indicator
As per ATC
Rear indicator
As per ATC
Head light bulb
As per ATC
Head light holder
As per ATC
Consumables Nuts Bolts washer etc
As per ATC
Engine Oil
As per ATC
Break Oil
As per ATC
Labour
Labour
| Item # | Title | Description | Quantity | Unit | Consignee | Delivery (Days) | Price Trends |
|---|---|---|---|---|---|---|---|
| 1 | Decarbonisation Including all components | As per ATC | 1 | numbr | agebrbgm | 30 | |
| 2 | Oil Filter | As per ATC | 1 | numbr | agebrbgm | 30 | |
| 3 | Air Filter | As per ATC | 1 | numbr | agebrbgm | 30 | |
| 4 | Fuel Filter | As per ATC | 2 | numbr | agebrbgm | 30 | |
| 5 | Rh Mirror | As per ATC | 1 | numbr | agebrbgm | 30 | |
| 6 | Clutch Master Cylinder | As per ATC | 1 | numbr | agebrbgm | 30 | |
| 7 | Clutch Slave cylinder | As per ATC | 1 | numbr | agebrbgm | 30 | |
| 8 | Front break pads | As per ATC | 1 | numbr | agebrbgm | 30 | |
| 9 | Break liners set | As per ATC | 1 | numbr | agebrbgm | 30 | |
| 10 | Break Master cylinder | As per ATC | 1 | numbr | agebrbgm | 30 | |
| 11 | Break Disc | As per ATC | 2 | numbr | agebrbgm | 30 | |
| 12 | Wheel cylinder | As per ATC | 2 | numbr | agebrbgm | 30 | |
| 13 | Break caliper kit | As per ATC | 2 | numbr | agebrbgm | 30 | |
| 14 | Door lock | As per ATC | 4 | numbr | agebrbgm | 30 | |
| 15 | Front indicator | As per ATC | 2 | numbr | agebrbgm | 30 | |
| 16 | Rear indicator | As per ATC | 2 | numbr | agebrbgm | 30 | |
| 17 | Head light bulb | As per ATC | 2 | numbr | agebrbgm | 30 | |
| 18 | Head light holder | As per ATC | 2 | numbr | agebrbgm | 30 | |
| 19 | Consumables Nuts Bolts washer etc | As per ATC | 1 | numbr | agebrbgm | 30 | |
| 20 | Engine Oil | As per ATC | 7 | numbr | agebrbgm | 30 | |
| 21 | Break Oil | As per ATC | 7 | numbr | agebrbgm | 30 | |
| 22 | Labour | Labour | 1 | number | agebrbgm | 30 |
Categories
26
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Required Documents
GST registration certificate
Permanent Account Number (PAN) card
Experience certificates for similar automotive consumable supply and installation
Financial statements for last 2-3 years
EMD/Security deposit as per tender (exact amount not disclosed in data)
OEM authorization letters (if bidding as dealer/partner)
Technical compliance certificates and installation/commissioning certifications
Evidence of Functional Service Centre in the state of consignee locations
Warranty certificates from OEM
Service centre address details and 24x7 service line evidence
Frequently Asked Questions
Key insights about KARNATAKA tender market
What documents are required for this decarbonisation tender in Belgaum?
Bidders must submit GST registration, PAN, experience certificates for similar supply and installation, financial statements, EMD/security deposit, OEM authorizations, warranty certificates, and proof of functional service centers in the relevant states; ensure OEM warranties accompany delivery.
How is quantity variation handled in the Army decarbonisation bid?
The contract allows ±25% quantity changes at the time of placement and during the currency of the contract at contracted rates; delivery time adjusts using the formula (Increased quantity ÷ Original quantity) × Original delivery period with a minimum 30 days extension.
What warranty is provided for decarbonisation consumables and labour?
A 1-year OEM warranty from final acceptance or after installation/completion, with OEM certificates required at delivery; service teams must be established and ready within India to perform maintenance and troubleshoot during warranty.
What service infrastructure must bidders provide for in-state support?
Bidders must have a functional Service Centre in the state of each consignee; if not present, establish within 30 days of award; provide dedicated toll-free service line and 24x7 support details.
What are the key delivery terms for this Army tender in Belgaum?
Delivery periods follow the last original delivery order; extension is allowed as per the option clause; minimum 30 days for added time; contract may extend up to the original delivery period while exercising options.
Which items are included under the 22 BOQ categories in this tender?
Items cover decarbonisation consumables such as engine oil, brake oil, oil/air/fuel filters, brake components (pads, discs, cylinders, caliper kit), indicators, headlight parts, door locks, nuts/bolts/washers, and labour; exact quantities not disclosed.
What certification and testing are required at delivery for this tender?
OEM warranty certificates must be submitted; installation, commissioning and testing must be completed if included; service centers' existence/verification is required; SLBR52 inspection is listed in terms.
How to prepare for service support and SLA obligations in this bid?
Ensure a dedicated service team with timeliness for service requests during warranty; provide a 24x7 support line; document response times and escalation procedures; attach SLAs and contact points in bid submission.